Forms

Forms

Student Employment Forms

Forms For Current Student Employees
Name Description
Off-Campus Work Study Time Record- Summer 2019 Please verify that your student has a Summer 2019 work study award before allowing them to work. Filled out by student, given to supervisor by due dates for payment.
Off-Campus Work Study Time Record- Fall 2019 Please verify that your student has a Fall 2019 work study award before allowing them to work. Filled out by student, given to supervisor by due dates for payment.
Work Study Calculation Tool For recording and planning work study award usage
Appeal for Work Study 2019-2020 Complete this form if you would like to appeal for work study for the 2019-2020 aid year.
No-Need Work Study Application Complete this form to apply for a No-Need Work Study Award for the 2018-2019 aid year.  The deadline for submission was 8/30/2019, applications are no longer being accepted.
Forms For New Student Employees
Name Description
New Hire Orientation General information for new hires
Direct Deposit Authorization Set up direct deposit using your MyUCCS Portal. Click on CU Resources > My Info and Pay > Direct Deposit.  Paper checks are only issued when a problem prohibits direct deposit.
Employee Goals Sheet  
Employee Expectations Samples Optional supplement to job descriptions
Acceptable Documents for I-9 Please bring the appropriate documents as specified in "Lists of Acceptable Documents" to Student Employment.  UCCS uses electronic I-9 and E-Verify.
Personal Data Worksheet (PDW) To change personal info (address, phone, etc.)
Social Security Card Replacement Site To fill out form for a replacement Social Security Card if you can't find your original card.
W4 Information Sheet How to complete a W-4 properly
IRS Form W-4 Make your selections within 7 days using the Portal.  Click on CU Resources > My Info and Pay > W-4.
Forms For Supervisors
Name Description
Documentation Logs and Written Warning  
New Hire Check-In Procedures Must be completed by each new hire
Check-out Procedures Lists the steps required when a student employees is terminated
Evaluation Form (Narrative Format) To evaluate student employee's job performance

Evaluation Form (Checklist Format)

To evaluate student employee's job performance
Faculty Pledge (1503 &1506 only) Form used to track that people employed to teach in any state university (except temporary employees who are citizens of a nation other than the United States) affirm that they will support the constitutions of the United States and of Colorado and that they will faithfully execute the duties of their employment.  Required by the laws of the state of Colorado.
Request to Fill Student Faculty (1500s) Form used when requesting a new Student Faculty/1500 Series position.

Applicant Comparison Template

Template for comparing applicants/candidates for hire. Can be edited to meet the needs of each department. 

Interview Results Record For recording the results of job interviews.
Background Check Authorization Form For any position which requires a background check, this form must be completed by the department and signed by the employee before the SEPO is created for the student.  This form should be returned to the Human Resources Office in Cragmor Hall 110.
Wage Change Offer (WCO) Form used when employee wages change (raises, promotions). Last updated10/09/2019
Compensation Plan Compensation plan template.
Student Employment Position Offer (SEPO) Used for hiring any student employee.  Last updated 10/09/2019
Student Employee Electronic Signature Statement Required for student employees using the MyLeave system.
Supervisor Electronic Signature Statement Required for supervisors of student employees using the MyLeave system.
Student Employee Termination Notice Required to terminate a student employee. Last updated 10/09/2019
Payroll Expense Transfer Worksheet Payroll Expense Transfers (PETs)-

Payroll expense transfers are completed to move payroll earnings for student employees. A PET Request Sheet is used to make requests to move earnings. The PET Request sheet requires detailed information on the type of movement requested, future funding, and sponsored project funds. If the PET impacts any sponsored project fund the requestor must complete the detailed questions at the bottom of the request sheet and all PETs will be reviewed by the Sponsored Projects Accounting Office before approval. Should the Sponsored Projects Office have any questions or require further information they will reach out directly to the PET requestor listed on the PET Request Sheet.
Late Pay Request Sheet Complete this form and send to sepayrol@uccs.edu if late pay is needed for any student employee.
Multiple Position Disclosure Form For students with multiple positions--each supervisor should have a signed copy on file.
Multiple Change in Funding Request Form used to submit a change in funding for multiple students within a department.
Multiple Change in Reports to Request Form used to submit a supervisor change for multiple students within a department.