F&A Rate

What is F&A (Indirect Costs) Rate? Per Federal Uniform Guidance Part 200, F&A costs are defined as "costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted". The F&A rate is a rate negotiated between the University of Colorado Colorado Springs (UCCS) and the Department of Health and Human Services (DHHS). Once the rate has been established, it is applied to all sponsored projects unless granted a waiver or reduction.

What is the current UCCS F&A Rate? Per the rate agreement, between UCCS and DHHS, the current F&A rate is 44% for on-campus projects and 24% for off-campus projects. The effective period for this rate is 07/01/2016 to 06/30/2020. A copy of our current rate agreement may be downloaded here.

For copies of previous rate agreements, please contact the Controller's Office at acctfinc@uccs.edu.

What is UCCS' Indirect Waiver Policy? The Indirect Waiver policy is campus policy # 900-002. A copy can be found on the VCAF website here.

Where do F&A costs go? F&A costs that are recovered are then redistributed back to campus to provide further infrastructure for continued contract and grant activity. The Budget and Planning group manages the distribution on an annual basis.

UCCS Distribution Policy
40% Back to the College or Department
30% To the Vice Chancellor for Administration and Finance
20% To the Vice Chancellor for Academic Affairs
10% To Library Operations

 

How is the F&A rate calculated? The Controller's Office determines the Modified Total Direct Costs (MTDC) for the data year. The MTDC represents the base of total costs for the campus. The total indirect costs for the campus are then calculated. A calculation of what percentage of MTDC is associated with indirect costs. Once a rate proposal has been developed, the proposal is reviewed by UCCS Financial Leadership and the Department of Health and Human Services. Negotiation between UCCS and DHHS is mediated by a third-party negotiator.

What is considered in MTDC versus Indirect?

DIRECT INDIRECT
   Facilities Administrative
- Salaries & Wages - Building Depreciation - General Administration
- Consultant Services - Equipment Depreciation - Dept Administration
- Travel - Bond Interest Payments - Student Services
- Materials and Supplies - Operation & Maint of Plant - Sponsored Project Admin.

 

How often is the F&A rate reviewed? Generally the F&A rate is reviewed and redeveloped every three years, however extensions may be granted if both the university and DHHS come to the consensus that the existing rates are still applicable upon review of the university's expenses in a given fiscal year.

How has the F&A rate changed?

Data Year (FY) On-Campus Rate Off-Campus Rate
2015 44.00% 24.00%
2011 43.00% 23.00%
2008 39.00% 22.00%

 

 


 

Still want to know more? 

Check out our powerpoint on F&A Rates!

 


 

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Additional Resources

UCCS F&A Rate Agreement: FA%20FY17%20Rate_0.pdf

UCCS F&A Waiver Policy: 900-002_0.pdf

UCCS Office of Sponsored Programs Handbook: //www.uccs.edu/osp/handbook

University of Colorado's Allocation Plan:University%20of%20Colorado%20System%20Allocation%20FY17.pdf

Uniform Guidance: http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

OMB Circular A-21: www.whitehouse.gov/sites/whitehouse.gov/files/omb/circulars/A21/a21_2004.pdf

 

 

Last Reviewed on 09/15/2016