Scheduling Guidelines

Class Scheduling Guidelines

 

Departments MUST follow the schedule guidelines outlined below. These guidelines allow students to maximize their enrollment opportunities and the university to maximize classroom usage. If you have any questions, please email Academic Scheduling (schedreg@uccs.edu).

Standard Time Modules
Classes MUST adhere to the standard time modules for fall/spring and summer semesters.  Courses not scheduled during appropriate time blocks will NOT be assigned a room in round 1. Note: time modules listed are for a 3.0 credit course, which must meet for 40 hours (2,400 minutes) of contact time. Courses with greater or fewer credit hours must begin at a standard start time.

Underutilized Days and Time Modules
It is a campus initiative to maximize scheduling times across the board. Please utilize ALL time modules when scheduling daytime courses. Especially give focus to underutilized time modules, which include early morning and late evening time blocks.  Utilizing Friday time modules and Weekend University course offerings will also greatly help maximize limited classroom space and better serve the needs of students.

Balancing Classes
Academic units (AU) MUST balance ALL evening courses they offer. (Balancing pertains only to general use classrooms and not departmentally controlled space.) An AU with:

    • A section from 4:45 - 7:20 pm and offering another evening section, MUST offer the second section from 7:30 – 10:05 pm. (There must be an equal number of 4:45 and 7:30 sections in the schedule.)
    • 4:45 - 6:00 pm on MW or TR must offer a matched course of about the same size on the same nights from 6:05 - 7:20 pm.
    • 7:30 - 8:45 pm course on MW or TR must offer a matched course of about the same size on the same nights from 8:50 - 10:05 pm.
    • A pair of courses, two nights per week in the early evening, e.g., a 4:45 – 6:00 pm and a 6:05 - 7:20 pm on MW, must also offer a pair of late evening courses on the same evenings from 7:30 - 8:45 pm and from 8:50 - 10:05 pm.
    • As long as space remains abundant, strict adherence to standard times, balancing, etc., will not be required for Friday evening or weekend courses.

 

These guidelines will help assure that all departments that offer evening courses will share in the most desirable times (4:45 – 6:00 pm), as well as the less desirable (7:30 - 8:45 pm) and least desirable (7:30 – 10:05 pm and 8:50 – 10:05 pm) times.  Most importantly, these scheduling constraints will help assure the optimum distribution of sections to serve students. Individual sections offered outside these guidelines will NOT be assigned a room.

Mirroring Classes
To the greatest extent possible, please mirror room usage for classes. For example, if a recitation section is being offered on Monday 9:25-10:40am, a mirror recitation should be offered on Wednesday 9:25-10:40am. Scheduling courses in both time modules will ensure that individual time modules are maximized and do not become orphan modules.
Hybrid Classes
Similarly, to the greatest extent possible, please mirror room usage for hybrid classes that meet only several times a semester. For example, if a hybrid class meets alternating Tuesdays from 10:50am-1:30pm, a mirror hybrid class should be offered on the remaining Tuesdays from 10:50am-1:30pm. This will ensure that a room is not vacant for half of the semester. Hybrid classes that are not mirrored will not receive a room assignment until all full-semester classes have been assigned rooms.

Priority Room Scheduling
During the first draft of the schedule, departments can take advantage of their priority rooms, including standing reservations for large lecture halls and auditoriums. All such rooms that are not utilized in the first round return to the general classroom inventory and are available to other departments in round 2.

Start and End Dates for Classes
Early starting Pre-Term courses cannot begin before the end of the prior semester and must end by the beginning of the regular session of the semester. ALL classes must end by the last day (Saturday) of the semester. Late starting courses cannot extend into the Pre-Term session of the next semester.

Coordinate Required Courses
Maximize enrollment opportunities for students by coordinating the days/times of your courses with other departments offering required courses for your program. Coordination is especially important when only one section of a course is being scheduled.

Combined (Cross-Listed) Courses
Combined courses must be coordinated by the sponsor and non-sponsoring departments and must appear on both schedule drafts submitted to Academic Scheduling.