Officer Resources


Officer Resources

Club Sports Important Dates and Meetings

Meeting/Event Name




Attendance Mandatory

Budget Packets Due Friday, January 31st Due Before 11:59pm N/A Clubs
Club Sports Association Meeting Thursday, February 6th 7:30pm-8:30pm Mountain Lion Meeting Room Officers
Club Sport Elections for New Officers All Month     Clubs
Club Sport Award Nominations Due Friday, April 3rd Due Before 11:59pm N/A Clubs
Summer Semester Practice Request Opens Monday, April 6th   N/A


Club Highlights/Accomplishments Due Friday, April 10th Due Before 11:59pm N/A Clubs
Club Sports Annual Banquet Friday, April 26th 5:00pm-9:00pm Recreation & Wellness Center Clubs
Summer Practice Schedule Due Sunday, April 26th Due Before 11:59pm N/A Clubs
Club Sport Officer Transition Training Sunday, May 3rd TBD TBD Officers
Fall Practice Request Opens Monday, May 4th   N/A Clubs
Equipment Returned to Sport Programs Office Wednesday, May 6th Due Before 11:59pm N/A Clubs
Fall Practice Schedule Monday, June 1st Due Before 11:59pm N/A Clubs
Red Cross Certification Classes View Classes Here N/A Recreation & Wellness Center All safety officers are required to be CPR/First Aid certified.


Administrative Forms

  • Annual Club Registration

    Existing Club Sport teams must fill out the Annual Club Registration to obtain approval for participation during the 2019-2020 year. Steps: Log into MLC, Click on "Organizations," Click on "Register an Organization," Type in your club name and click "Re-Register."

    Online Registration

  • New Club Application

    Clubs interested in becoming a Club Sport should fill out the New Club Registration to start the process of becoming a part of the Club Sports Program.

    Online Application

  • Officer Update

     When your club decides to add or change officer positions, the Officer Update form needs to be completed. Every club sport is required to have a minimum of THREE officers, not including a Safety Officer.

    Online From

  • Equipment Inventory Check In/Out

    An Officer must fill out the equipment inventory check in/out form each time they remove club owned equipment for the Recreation Center for the semester. This includes NEW items.

    Online From

  • End of Semester Report

    All clubs must complete and submit this form by turning into the Competitive Sports Desk or sending it to at the end of Fall and Springs Semester. The End of Semester Report is due the week before finals week each semester.

    Download .docx

Player Requirements

  • Player Registration

    The Player Registration form must be completed by each member joining a Club Sport prior to participating in a practice, game or event. The registration will cover 1 year of participation with the Club Sport beginning when the form is completed.

    View Details

  • Player Dues

    The Player Dues must be paid by each participating club member. All Dues payments must be completed using the online link by the date specified by your club. Failure to pay Club Sport Player Dues will result in removal from the team.

    View Details

  • Player Physical

    All Physicals must be completed on forms located in the link. Physical Examinations can be completed by appointment at the UCCS Wellness Center, Walk-In Clinic, or with a Primary Care Provider. Once completed, Physicals are valid for the participant's entire career within the Club Sports Program. All forms must be submitted to the UCCS Wellness Center Front Desk or to the Club Sports Athletic Trainer. 

    Download .pdf

  • Baseline Concussion Test

    Baseline concussion tests are required to be completed by the following Club Teams: Barbell, Baseball, Basketball, Cycling, Equestrian, Figure Skating, Football, Ice Hockey, Lacrosse, Soccer, and Ultimate Frisbee. Once completed, the Baseline Concussion tests are valid for the participant's entire career within the Club Sports program. Use the link to schedule an appointment or contact the Club Sports Athletic Trainer for additional availability.

    View Details

  • NCAA Concussion Facts Sheet

    Players must read the NCAA Concussion Facts Sheet prior to submitting and agreeing to the Player Participation Waiver Concussion section.

    Download .pdf

  • Healthy Roster

    All Club Sport members are required to download the Healthy Roster Mobile App. Within 24 hours of completing Player Registration, you will receive an e-mail with an activation code to set-up your account. All Club Sport members will use Healthy Roster to report accidents and injuries. Contact the Club Sports Athletic Trainer for additional questions.

    View Details

  • Authorized Driver Registration

    Driver Authorization is required for Club Sport members who will be driving either a University Vehicle or a personal vehicle during official club travel. 

    View Details

Hosting Events

  • HOME Event Registration

    Any Club that is hosting a home event (game, tournament, competition, fundraising event, etc.) must complete this form no later than two (2) weeks in advance. All cancellations must be placed with 48 hours (or more) notice.

    Online Registration

  • Practice Requests

    All practice requests made during the fall or spring semester must be submitted via this form. This form will ask for days, times and locations the club would like to reserve for practice. Practice request forms must be submitted 1 business day before requested time. Practices are not official until approved by the Sports and Youth Programs Staff and posted on the Club Sports Calendar.

    Online Application

  • HOME Cancellation Request

    To cancel any existing practice or game reservations please submit this form with at least 48 hours notice (games) and 24 hours notice (practices). If you cancel less than the specified time in advance of your reservation or if your club does not show up for a reservation your club account will be charged $25 for practices and $100 for games/events. To cancel a reservation, please fill out the cancellation request.

    Online Application

  • General Volunteer From

    Any non member of a club that will be helping out or volunteering at a club event must first complete this form before being approved to participate.

    Online Form

  • Event Debrief Form

    After any event (home or travel), each club must fill out the Event Debrief form and submit it to Competitive Sports Desk no later than two (2) days after the event.

    Online Form

Travel Forms

  • Travel Plan

    Must be turned in as soon as you are aware of your travel schedule and no later than one month for trips that require accommodations and two weeks for trips that do not require accommodations. Depending on the nature of the trip a pre-trip meeting could be required for officers that will be traveling. This meeting will be with Club Sports staff to talk about the details and logistics of your trip.

    Online Form

  • Travel Roster

    The Travel Roster must be submitted at least 24 hours prior to travel departure and must be approved by the Club Sports program prior to departure. Only members who have completed all Club Requirements will be approved for travel.

    Online Form

  • Authorized Driver Registration

    Driver Authorization is required for Club Sport member who will be driving either a University Vehicle or personal vehicle during official club travel.

    Online Form

  • 12-15 Passenger Van Drivers Training Registration

    To become certified to drive a 12 or 15 passenger van (University or Rental) you must pass the University Driver Training. Click on the link to set up a Driver Training with Transportation Services. Training lasts 1 hour and each Driver must schedule their own session.

    Send Email

  • University Motor Pool/Charter Reservation

    University Vehicles and Charter Busses may be reserved through the following link. The Club Travel Plan must be approved PRIOR to reservation.

  • Hotel Search provides Club Sports with affordable, quality options. Please choose your hotel option from prior to filling out the Hotel Reservation form.

    View Website

Financial Forms

  • Club Sports Budget Packet

    Fiscal year budget form. Required to be filled out by every club and submitted to competitive sports department by March 1st, 2018.

    Download .xlsx

  • Budgets

    View your Club Sports budget balance sheet of club expenses and revenues for FY19.

    View Details

  • Purchase Request

    Submit your request for all Club purchases not related to travel here. If you have purchases related to travel please submit those through your Travel Plan form.

    Online Form

  • SGA Funding Application

    Use this form to request funding for your student club/organization from the UCCS Student Government Association. Be prepared to provide detailed information. Log into your MLC account before clicking the link. 

    Go to MLC

  • Purchase Order Supplier Tutorial (Business under TIN)

    Potential suppliers must complete the supplier registration sent via email from The PDF Tutorial will assist suppliers in completing this process.

    Download .pdf

  • Reimbursement

    Fill out the online Reimbursement form. ALL receipts for reimbursement should be dropped off to the Competitive Sports desk during office hours. No reimbursement will be submitted for payment without detailed, itemized receipts to accompany.

    Online Form

  • Refund

    Refunds may be granted on a case by case basis. Please email Mallory to apply for a player dues refund.

    Send Email

  • Invoice Template

    Every request for payment must be accompanied by a detailed invoice of the services or goods your club is paying for. Please use the Invoice Template to help you achieve all of the necessary information to submit for payment.


  • Receipt Template

    A receipt must be provided to the payee for any money received. Please use the template as necessary. The treasurer must also retain a copy of the receipt for club records.


  • Fund 29 Dues Deposit

    Please print and complete the dues deposit form and include with the cash/check(s) during Club Sports Desk hour or the Club Sports Dropbox.

    View Form

  • Fund 34 Deposit

    Please print and complete the gift deposit slip form complete with all information possible. Drop off to the Club Sports Desk hours or the Club Sports Dropbox. 

    View Form

Risk Management

  • Accident Report

    Every accident that happens during a club practice/event/game needs to be documented and reported by filling out the accident report on the Healthy Roster app. Please use as much detail as possible when completing this form and include pictures.

    View Details

  • Incident Report

    Every incident that takes place during a club practice/event/game needs to be documented and reported by filling out the online incident report form. Please use as much detail as possible.

    Download .pdf

  • Injury/Accident Report

    In the event that the Healthy Roster is unavailable, Club Officers must fill this Injury/Accident report anytime an injury occurs and must submit it to the Athletic Trainer within 24 hours.

    Download .pdf

  • Athletic Training Information

    See the Athletic Training webpage for information on available services, hours of operation, and additional Club Sport resources.

    View Details

  • Emergency Action Plan

    This is the 2018 Campus Recreation Emergency Action Plan. Please review this document.

    Download .pdf

  • Visiting Team Waiver

    Every player from the visiting team must sign the Visiting Team Waiver prior to participation at UCCS. Please print out the PDF and take it to your game. Turn in all completed waiver forms to the Club Sports sports desk the week following your event.

    Download .pdf

  • Safety Officer Application

    A minimum of two (2) Safety Officers are required for each club sports team. Immediately after filling out this form, you will need to send your certificate(s) to Each Club Sport Safety Officer must have valid CPR, AED, and First Aid certification card on file with Campus Recreation.

    Online Form


  • Intent to Secure Coach

    Must be filled out to be Club Sport Officers and approved by the Manager of Competitive Sports.

    Online Form

  • Coach Agreement

    Must be filled out by Club Sport Coach. Every person serving in the Coach capacity for a Club Sport must fill out the online Coach Agreement form. No coaching duties should start until the Coach Agreement is completed. Officers may send the form link via email to their Coach(es)

    Online Form

  • Volunteer Coach Waiver

    Volunteer Coaches, please complete the UCCS Volunteer Waiver Form.

    Online Form

  • Paid Coach Waiver

    Coaches paid as Independent Contractors, please complete the Contractor Waiver Form

    Online Form

  • Coach Training

    Each Coach must set up a 1-1 meeting with the Manager of Competitive Sports prior to season start.

    Send Email

  • Background Check Release Form

Additional Templates and Resources

  • SGA Bill Template

    Please use this Template to help you complete a SGA Bill submission. Remember you must have a SGA Senator sponsor you Bill. Contact if you would like additional help with your Bill.

    Download .docx

  • UCCS Brand Identity Standards

    Please refer to the PDF as well as the Club Sports Handbook prior to creating any media, logos, apparel designs, etc. Prior to all posting/printing designs must be approved by Noah Mass & Krista Herring.

  • Club Constitution Template

    This is an outline of what a club constitution should include and to assist clubs in creating their own constitution.


  • Tax Exempt Certificate

    Certificate of Exemption

    Download .pdf

  • Marketing Design Request

    This form is intended for clubs to request posters, logos, and t-shirts for their club or event. It will take you through all the steps to ensure the information needed to create a design is given, as well as help set a time frame to receive your design.

    Online Form (MLC)

  • Class Excuse Application

    While the Club Sports Program cannot provide automatic excuse from class, we can create a letter in support of club sport competition that can be given to your Professor on behalf of Campus Recreation and your Club Sport activity. Fill out the online form and schedule to pick up your letter.

    Online Application