Collection Development Policy

The University of Colorado Colorado Springs campus vision and the Kraemer Family Library mission and values ground the principles and strategies employed by Kraemer Family Library in the building and maintenance of the library's collection.


UCCS, a premier comprehensive undergraduate and specialized graduate research university, provides students with academically rigorous and life-enriching experiences, in a vibrant university community. We advance knowledge, broaden access, and integrate student learning with the spirit of discovery for the benefit of southern Colorado, the state, nation and world.

The Kraemer Family Library fosters the intellectual growth of UCCS students, faculty, staff, and our community by developing innovative services, technologies, collections, and spaces that facilitate their emerging information needs. To accomplish this mission, the library has the following goal and responsibility with regard to collection building:

Select, acquire, maintain, and preserve collections of print, non-print, and electronic library resources with a diversity of perspectives suitable to teaching and learning programs, and to a more limited extent, the research programs of the university.


This policy is intended to guide and direct the Kraemer Family Library collections. The policy is also designed to anticipate campus needs and respond to new initiatives on campus. Kraemer Family Library's primary clientele is the University of Colorado Colorado Springs students, faculty and staff. Secondarily, some of the library's resources are also used by members of the public and local colleges.

Collection Development for Persons with Disabilities

The Library supports ALA's Purchasing of Accessible Electronic Resources Resolution and electronic resources must comply when possible with Section 508 standards. Persons with disabilities are to have equal access to information and sources under the provisions of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, to the extent possible within the mission and guidelines of the Library. Materials in Braille are not acquired for the book collections. Library staff will make good faith efforts to accommodate reasonable requests for assistance in obtaining, accessing, and making use of library resources, materials, and services. For further assistance, individuals with disabilities are referred to Disability Services. The library purchases, in accordance with ADA guidelines, DVDs and eVideo content that includes closed captioning whenever possible. Materials about disabilities will be purchased within the appropriate existing subject funds.


Cooperative Development

Kraemer Family Library works closely with the other CU campuses to purchase resources.  The library has representatives to the CU Libraries Electronic Resources Team (CLERT) and the Colorado Alliance of Research Libraries (CARL) Shared Collection Development Committee (SCDC). These cooperative efforts allow the library to enhance the library's collections and maximize return on collection dollars by sharing resources with other libraries. The current focus of these cooperative agreements is on electronic resources, but there may be opportunities in the future to broaden the cooperation to other formats as reflected in the Alliance's Print Trust agreement signed by Kraemer Family Library in 2016.

Interlibrary Loan

Interlibrary Loan (ILL) is a key component of collection development and access to information. The Library has a long-standing commitment to facilitate access to the collections of other libraries through fast, efficient interlibrary loan (ILL). Kraemer Family Library also utilizes the state-wide shared catalog, Prospector, to supplement the materials available at the library.

A primary element in improving the usefulness of our collections is the adoption of principles that guide the allocation of library materials resources.  These principles include the following:

  • Support for undergraduate programs.  Building a basic collection of books, journals, non-print materials, and electronic resources that will address the primary needs of undergraduate students is a priority.
  • The library will also provide basic support for all graduate programs with emphasis on support for graduate student curricular needs. 
  • In areas with limited collections, priority will be given to access tools (i.e. electronic indexes and databases), and aggressive pursuit of electronic and document delivery options.  


The Kraemer Family Library supports the statements on collection development contained within the Standards for College Libraries adopted by the American Library Association's Association of College and Research Libraries which states: "Libraries provide access to collections sufficient in quality, depth, diversity, format, and currency to support the research and teaching missions of the institution."

Intellectual Freedom and Censorship

The Kraemer Family Library, in support of the American Library Association's Library Bill of Rights recognizes the importance of the free access to ideas and the freedom of expression that is an integral part of the educational process. When possible, the library will purchase materials that represent a wide variety of viewpoints including differing viewpoints on religious, political, sexual, social, economic and scientific issues. Other principles that Kraemer Family Library adheres to are The Freedom to Read, Freedom to View, Access to Digital Information, Services and Networks, Challenged Resources, and Labeling Systems endorsed by the American Library Association.

Materials are not automatically removed from the library at the request of any individual or group. Any group or individual questioning items in the collection should consult the library's Reconsideration Policy. See Reconsideration Policy.


Kraemer Family Library uses a library liaison structure in order to meet the diversity of needs and evolving collection demands. This structure allows individual librarians to focus on the changing needs of an individual department. Liaisons assigned to a specific subject or college are responsible for all areas of selection for that area.

Director of Collections Management Responsibilities:

  • Work with the library dean, associate dean, library liaisons, faculty and students to develop and coordinate the implementation of the Collection Development Policy.
  • Monitor expenditures of each fund to verify that all funds are being spent and that requests meet the selection criteria articulated in the Collection Development Policy.
  • Evaluate the collection on an ongoing basis and work with library liaisons to ensure that the collection is current, diverse and meets the curriculum and research needs of faculty and students.

Library Liaisons Responsibilities:

  • Select materials in assigned subject areas.
  • Work with departmental faculty on identifying and purchasing materials that directly support that department's curriculum and research.
  • Select materials for their library specialty areas in all formats: print, eBook, DVD, Streaming Video, audio, etc...
  • Identify and analyze electronic resources for assigned disciplines
  • Evaluate and remove materials from assigned subjects.


  • Students, faculty and other users are welcome to submit requests. Requests are reviewed by the appropriate library liaison and it is at his/her discretion whether or not a title is added to the collection.

Selection decisions are made by library liaisons using a variety of tools including the use of departmental faculty suggestions, reviews, specialized catalogs, and individual liaison's knowledge.

General criteria for selection of library materials

First consideration will be given to materials that meet the level of study in each department. Most titles will be purchased at the undergraduate level with higher level materials (masters & PhD) in subject areas that support master's and doctoral programs. Materials needed for a faculty member's specific research project will not be purchased unless it goes beyond an individual research area to support the curriculum and research of others. Materials that go beyond academic curricula but meet the cultural, career, recreational and information needs of the campus community are also given consideration. General criteria include:

  • Material supports the existing collection by adding to the collection or filling in an identified gap.
  • Material is high quality in content, format, and/or literary merit; authoritativeness of the author or reputation of publisher/producer is recognized.
  • Currency and timeliness of the material.
  • Expected usage; for occasional needs, interlibrary loan may be used as a viable alternative to ownership. Materials not available through interlibrary loan may be considered for purchase by individual library liaisons.
  • Material is presented in the appropriate format (printed, digital, audio, visual) for the subject matter.
  • Price/relative cost of material meets the needs of the area in relation to budget constraints.

Levels of Coverage

Different subject collections may be built to meet one of the levels below. It is the responsibility of the library liaison for each area to understand the level of collection for each discipline that they represent.

Minimal/Basic Level:

Subject areas that fall outside the scope of the library, but may be of interest to faculty and students, will only be collected at a basic or minimal level. It includes information that gives a general overview, background and general information and materials that are considered core to the subject area. Materials in this subject area are intended to answer basic or fundamental inquiries. At the basic level important works and historical overviews of a topic may also be added.

Study or Instructional Support Level:

The instructional support level is collected at a level that will maintain information and knowledge about a subject and is adequate to support independent study and curriculum needs of undergraduates. It includes important primary materials and secondary literature that enhances the depth and understanding of the topic. Materials are reviewed for currency and historically significant information is retained.

Intermediate Study:

Intermediate study level includes a broad range of basic works in appropriate formats, classics, retrospective materials, selected key journals on primary topics, and seminal works on secondary topics. These materials are adequate to support advanced undergraduate course work.

Advanced Study:

Subjects identified for advanced level collection include primary and secondary topics of a subject area. The collection includes a significant number of seminal works and journals on the primary and secondary topics in a field, retrospective materials are retained, works by secondary authors/researchers are included; materials that discuss research, evaluation and specialized techniques are included. This level is used to support master's degree programs and specialized inquiries used by professionals in the field.

Research Level:

Research level is used to support the needs of most graduate students in a given subject. Works containing research, new findings, scientific results and other information useful to researchers will be purchased. Older materials are retained for historical research. The collection is intended to support in-depth study and research.

Each year the Director of Collections Management determines the expected cost for serials and electronic resources for the following year. These costs, and any additional ongoing expenses (binding, document delivery fees, etc...) are taken from the materials budget before allocating funds for the one-time monographic purchases. Money is distributed using an allocation formula. This formula may include the following elements: FTE by department, degree level, number of faculty in a department and average cost of materials in that subject area.

Kraemer Family Endowment Funds

Each year the Director of Collections Management allocates the Kraemer Family Endowment funds to support intergenerational topics. According to the current agreement, materials can be purchased in any format and topics may include, but are not limited to communications, visual and performing arts, technology, economics, politics, health, aging and transfer of values and assets. A limited number of electronic resources are also purchased with the Kraemer Family Endowment.

Audio-visual materials

Kraemer Family Library purchases DVDs and CDs to support the curriculum. These materials are purchased from the regular "book" budget allocated for each area and is at the discretion of the library liaison in terms of the amount of money spent on DVDs or CDs.

Electronic media

One time purchase and subscriptions to electronic formats are purchased from multiple accounts. The Director of Collections Management is responsible for determining which account should be used for an electronic resource. The library liaison is responsible for identifying electronic resources that may be of interest to their subject area and to provide input on electronic resources being trialed for possible purchase.  Library liaisons may use individual book funds for one time purchases of an electronic resource if the new resource includes perpetual access.

Graphic Novels

Graphic novels that meet the curriculum or recreational needs of faculty and students will be added to the graphic novel collection. Although many graphic novels are released in series, the library does not necessarily purchase all issues of any given series.


Maps available at Kraemer Family Library are primarily U.S. Geological Survey Department maps, but library liaisons may request other maps as needed.


New microform titles are not being actively added to the collection. However, current microfilm collections are being retained unless an online full text equivalent with perpetual access is purchased.


A minimal number of print newspaper subscriptions are maintained.


The library continues to maintain a print journal collection. Library liaisons may request that a journal title be purchased in both print and online if needed. Journal subscriptions may be added any time during the fiscal year, dependent on availability of funds. Journal subscriptions are reviewed each year at time of renewal.


One copy of the University of Colorado Colorado Springs theses and dissertations are retained by the library in the University Archives.

Guidelines for Specific Collections

Children's Collection

Children's materials are purchased using a combination of state grant funds and the library's materials budget. These materials, regardless of format (e.g. graphic novels), are shelved in the children's collection.

Faculty publications

Kraemer Family Library purchases monographs, CDs, or DVDs authored by UCCS faculty whenever possible.

Foreign Languages

Foreign language materials are purchased primarily to support foreign language classes taught on campus; with the majority of titles being purchased in Spanish.

General Materials

The library will purchase a small collection of general topic materials that fall outside of a specific subject area but are of interest to faculty and students.

Government Documents

Kraemer Family Library is a selective depository for U.S. government publications. Federal Documents are the property of the United States government and are maintained and discarded in accordance with the Federal depository regulations. Kraemer Family Library also receives Colorado State documents that are distributed to all state depository libraries. Some state and federal documents may be purchased as single title monographs. Government documents purchased with the materials budget are considered part of the regular collection and not part of the depository collection.

Intergenerational Collection

Intergenerational materials focus on the connections between generations. Materials purchased for this collection come from a special Kraemer Family Library auxiliary fund.

Popular Materials

The library maintains a small collection of popular fiction and non-fiction. This is a lease program through Baker & Taylor with a limited number of titles being added to the permanent collection each year.

Reference Collection

The reference collection is managed and maintained by the Director of Instructional and Research Services with input from the individual library liaisons. Materials added to the reference collection are intended to answer basic questions and to give a general overview of any given topic. Currency and timeliness are essential, and the reference collection will be reviewed on an ongoing basis with outdated material being removed.


Textbooks for courses offered by the University may be purchased at the discretion of each library liaison and is dependent on budget.

Young Adult Collection

Materials for the young adult collection are intended for readers from the age of 13 to 18. Graphic novels that are purchased with young adult funds will be shelved with the young adult collection.

Formats Not Purchased

Kraemer Family Library generally excludes materials that are obsolete, ephemeral in nature, not designed to be circulated or are intended for one user.

Archives and Special Collections

The Archives and Special Collections materials have a separate set of policies and criteria. That information can be found at the UCCS Archives website.


Collection Management staff determine what to bind based on anticipated wear and tear, lasting value, whether the information included in the item is readily available in other sources and feasibility of binding the original.


Kraemer Family Library has a gift policy that regulates how and what materials may be donated to the library. See Gift Materials Policy.

Multiple Copies

In general, Kraemer Family Library only purchases one copy of each title. Multiple copies may be purchased if there is high demand for a title and is at the discretion of the library liaison for that subject area. Print editions of titles owned in electronic format may also be purchased at the discretion of the library liaison.

Out-of- Print

The focus of the collection is on current materials and the Library does not actively collect for retrospective, inclusive, or chronological coverage. However, there may be an occasional need for out-of-print purchases for replacement of heavily-used items in poor physical condition or to complete an area where new items are no longer available.

Research Projects

The library does not purchase extensive in-depth materials for short-term research projects of faculty, staff or graduate students. Use of interlibrary loan is encouraged.

The Kraemer Family Library's print collection should be reviewed on an ongoing basis to ensure that the collection is meeting the current curriculum, research and informational needs of faculty and students. Due to time and staffing constraints, areas of the collection that are more dependent on timeliness will be prioritized for review. Review of the main collection should include the removal of titles that are no longer needed. Including:

  • Duplicate copies of titles no longer in demand
  • Badly damaged or worn materials
  • Out of date materials that are not needed for historical research or a historical perspective on a topic
  • Older editions of titles that have been replaced with newer editions unless older editions are still current or still in demand
  • Secondary material that has not circulated in the last five years and is in an area that is marginal to the curriculum and research needs of the university Periodicals are withdrawn for several reasons. In general, they are removed for the following reasons:
    • The library has purchased perpetual access to an electronic version of a journal.
    • Titles that no longer support the educational and research needs of the campus.

Last Copy

When removing the last copy of a monograph, or journal title, the library will use the last copy policy signed by libraries across the state and will offer those titles to other libraries before removing it in compliance with the Alliance Print Trust agreement signed by the library in 2016.

This policy was adopted on adopted 1/17/2017.