Keeping records, minutes of search committee meetings helps maintain consistent procedures. In discrimination suits arising from search processes, courts tend to look for bias tainting a search. Since the bias often isn’t blatant, a court may ask, "Did you follow your own rules, or set them and ignore them?" "Did you establish an application deadline, for example, then accept an application after that date?" "Or change the job description after screening began?".
Please see the document below that outlines the schedule of record retention.