Remote I-9 Process

Remote completion of the I-9 is only available to employees who do not live in the area and will be working remotely for UCCS or in the case of extenuating circumstances where the employee will not be present to complete the I-9 within three business days of their start date. Approval to complete a remote I-9 must be obtained prior to completion of a remote I-9.

The steps for completing the remote I-9 process are as follows:

 

Step One:

The employee should contact HR at 719-255-3372 or by sending an email explaining the need for a remote I-9 to hrhelp@uccs.edu.


Step Two:

If given approval to complete an I-9 remotely, the employee should click here to download the fillable I-9 form and complete section 1. 


Step Three:

After completing section 1, the employee should search their local area for a proxy employer (company or university) that is willing to allow the employee to present their documents in person and complete section 2 of the I-9.

The I-9 must be completed by a human resources official or someone who regularly completes I-9s as a part of their duties. Note: The employer is UCCS, not the employer of the person completing the I-9. This information is pre-filled on the I-9 if downloaded from this page. Click here to download.
 

  • Most university HR offices are willing to help and many are a part of a I-9 Reciprocal Processing Consortium via CUPA-HR.
  • For help identifying a reciprocal institution, call 719-255-3372.
  • Please be considerate of their time and make an appointment if necessary.

Step Four:

The employee should present their documents in person to the proxy employer.

  • For a list of acceptable documents, please click here. Expired documents will not be accepted.

Step Five:

After the proxy employer has completed section 2 of the I-9, the employee should scan and upload both the I-9 and any supporting documents via the secure link provided by UCCS HR. Do not simply email a completed I-9 to UCCS. Email is not a secure method of communication.


Step Six:

UCCS HR will import the I-9 into our E-Verify system and run the E-Verify check to authorize employment. We will contact you if there are any issues with your E-Verify case.

 

Please contact the UCCS HR Office at 719-255-3372 or hrhelp@uccs.edu if you have any questions about this process.