Remote I-9 Process

Remote completion of the I-9 is only available to employees who do not live in the area and will not be traveling to UCCS in order to complete new hire paperwork. The steps for completing the remote I-9 process are as follows:

  1. The UCCS HR Office will send the employee an invitation to complete section 1 of the I-9. The employee will receive an email from HireRight with a link and a password to complete section 1 electronically.
     
  2. After completing section 1, the employee should search their local area for a proxy employer (company or university) that participates in E-Verify and is willing to allow the employee to present their documents in person and complete section 2 of the I-9.
    • Most university HR offices are willing to help and many are a part of a I-9 Reciprocal Processing Consortium via CUPA-HR.
    • Please be considerate of their time and make an appointment if necessary.
       
  3. Once the employee has connected with an HR office who is willing to complete the I-9, the following information must be provided to the UCCS HR Office in order to facilitate the electronic I-9 process.
     
    • Please provide this information in an email to hrhelp@uccs.edu with a subject of Remote I-9 Request.
      • Full name of person completing I-9 and verifying documents 
      • Title
      • Phone Number
      • E-mail address
    • Note: This must be completed prior to the employee presenting their documents in person as the electronic I-9 process is different for each university and the I-9 must be completed within the UCCS I-9 system. The employee will be notified once the requested proxy has been set up.
       
  4. UCCS HR will create a proxy account and provide the proxy employer with temporary credentials to log into our E-Verify system and complete section 2.
     
  5. The employee should present their documents in person to the proxy employer.
    • For a list of acceptable documents, please click here. Expired documents will not be accepted.
       
  6. After the proxy employer has completed section 2 of the I-9, the employee should notify UCCS HR so that the new employee can be entered into our payroll system.

Please contact the UCCS HR Office at 719-255-3372 or hrhelp@uccs.edu if you have any questions about this process.


Thank you!