Hiring Staff Members to Teach Academic Courses

July 2016

It is the policy of the University of Colorado Colorado Springs to allow qualified staff who are exempt from overtime to teach graduate or undergraduate courses at the university while ensuring that they are not receiving additional compensation from two appointments during the same working hours.  In general, full-time staff may teach no more than one course per semester.  Exceptions require approval of the Associate Vice Chancellor (AVC) or Vice Chancellor (VC) to whom the employee's department reports.

Please Note:  Typically non-exempt staff will not be appointed as adjunct faculty; exceptions will be determined by Human Resources in consultation with the appropriate supervisor and dean, and in full compliance with the Fair Labor Standards Act.

Procedures

The following procedures provide guidelines for staff teaching classes at the university:

1.      The college should concurrently initiate a request to the employee and to the employee's department head and supervisor requesting that the employee be given permission to teach a course as an adjunct faculty member.  The request should include the time the course will be taught and information regarding the qualifications required for adjunct faculty status.  The employee and his/her supervisor should meet to determine permission and if a mutually acceptable work schedule can be established.

2.      Preparation for classes taught as an adjunct faculty member must be completed outside normal working hours or responsibilities. 

3.      It is preferred that class meeting times will be outside the normal working hours of the primary position.  If courses are taught before or after the employee's normal working hours, the employee will receive adjunct faculty pay as determined by the department in which the employee is teaching.

4.      If class meeting times occur during the normal working hours of the primary position, one of the following will apply:

a. The employee shall receive adjunct faculty pay as determined by the department in which the employee is teaching and be placed on a flexible schedule to make up for the time lost to teaching during the established work week.  A flexible work schedule design may not include a work at home option;

b. The employee shall receive adjunct faculty pay as determined by the department in which the employee is teaching and take applicable vacation leave with supervisor approval to cover the time the employee is teaching during the established work week;

c. A combination of 4a and 4b;

d. The services as an adjunct faculty shall be considered to be a temporary part of the employee's additional duties and no additional compensation as an adjunct faculty will be disbursed to the employee.

e. The services as an adjunct faculty shall be considered as part of the employees position as described in the job description and no additional compensation as an adjunct faculty will be disbursed to the employee.

f. Officers of the University are not eligible for additional compensation for teaching classes.    

Stakeholder Input:

July 11 & 12 2016 LT Retreat

July 13, 2016 Dean's Council

July 20, 2016 Admin/Finance AVC's

July 20, 2016 VCSS leadership group

July 25, 2016 VC group meeting