Restrictions on UCCS student travel outside the U.S.
UCCS is closely monitoring the outbreak of the novel coronavirus (COVID-19). As of March 12, 2020 UCCS has cancelled all spring break and all summer programs. As of March 26, 2020 any Fall 2020 program with a June or July start is also suspended.
Guidance for students
UCCS Student Travel Assessment Guidelines: UCCS follows U.S. State Department Travel Advisory and Centers for Disease Control Warning level alerts to determine location safety. If a country or city is below a U.S. Department of State Level 3 and a CDC warning Level of 2, it’s normally well within UCCS’ risk tolerance for student travel abroad. Any elevation in advisory levels indicates a change in condition, prompting us to review the situation in detail to assess impact on our students and evaluate whether we can maintain our programs.
Timelines for Decisions: The safety of students is our highest priority, and all of our decisions about program suspensions will reflect that commitment to student safety. In addition, there are many logistical and academic factors, including travel restrictions, that must be taken into account when evaluating whether a program can safely and successfully run. Because the global health outlook related to COVID-19 is fluid and can change rapidly, the timing of our program suspension decisions will be based on a balance of global health news, public health and safety advisories, travel restrictions, visa application dates, and program deadlines, as well as institutional and student feedback. Please rest assured, once a decision has been made to suspend a program, we will promptly notify students.
Important Travel Information Related to COVID-19: The Center for Disease Control (CDC) is the primary resource for up-to-date information on all diseases and biological threats. CDC information about this virus is available at About 2019 Novel Coronavirus (2019-nCoV) and CDC travel restrictions and health notices at https://wwwnc.cdc.gov/travel/notices.
For travel inquiries and up-to-date information on travel bans, please visit https://travel.state.gov/content/travel/en/traveladvisories/COVID-19-Country-Specific-Information.html for updated Embassy information.
Please note that on March 19, 2020 the US. Department of State announced a Level 4 Global Health Advisory:
The Department of State advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period. U.S. citizens who live abroad should avoid all international travel. Many countries are experiencing COVID-19 outbreaks and implementing travel restrictions and mandatory quarantines, closing borders, and prohibiting non-citizens from entry with little advance notice. Airlines have cancelled many international flights and several cruise operators have suspended operations or cancelled trips. If you choose to travel internationally, your travel plans may be severely disrupted, and you may be forced to remain outside of the United States for an indefinite timeframe.
Spring Students Abroad (spring semester): We advise you to return immediately. Please check your UCCS email account regularly.
Planning to go abroad for spring break
- On March 10, 2020 UCCS made the decision to cancel all Spring break programs.
- Please check your student email for important updates and changes with your spring break program.
Planning to study abroad in fall
Any fall 2020 program with a June or July start date is suspended effective March 27, 2020. Decisions about the remaining fall 2020 program will be made by May 30, 2020. For those with departures for fall 2020 in August or later, please proceed with the next steps as outlined in your study abroad account and emails you have received from program managers or partner programs. It is strongly advised that you purchase trip cancellation insurance for your program and wait to purchase a flight.
For Faculty-Directed Programs*: if UCCS decides to cancel your program due to COVID-19, your faculty leader(s) will determine if there are alternative options to offer credit and the experience. If no alternatives are available, your education abroad advisor will work with appropriate offices on class withdrawal and help to initiate a UCCS tuition refund if possible. The refund of program fees will be determined by the provider or booking agent. If a student/participant cancels on their own they are responsible for their fees.
For UCCS Semester Exchanges*: if UCCS decides to cancel your exchange due to COVID-19 and cancellation occurs before the semester start at your host university options for tuition refund will be researched and initiated by your education abroad advisor.
For Partner Provider Programs: If your study abroad provider (ISA, USAC, CIEE, SOL, etc.) decides to cancel your program due to COVID-19, you will need to contact the provider directly to determine their cancellation policy in the context of COVID-19.
We encourage you to have a backup for your plans.
Plane Tickets*: If UCCS decides to cancel your study abroad due to COVID-19 (coronavirus), we will reimburse airline change fees upon presentation of documentation and receipts if airlines are not adjusting their policies. Please note that many airlines are adjusting their policies due to the COVID-19 outbreak and this may impact your airline ticket. UCCS strongly suggests that you call (not attempt to do online) the issuer of your plane ticket, whether issued directly by an airline or by a travel agent, and inquire about any waivers or refunds that may apply to the specific ticket you purchased. You may also be assessed a “fare difference”; UCCS will not reimburse any “fare difference.” UCCS will not reimburse for losses due to non-refundable tickets. If you would like to share extenuating circumstances for consideration, please write to email@example.com. Before doing so, please call your airline or ticketing agent to confirm any refunds or adjustments which may be directly available to you and share the results of your inquiry with International Affairs in your message. This should be done as soon as possible and must be completed before your currently scheduled departure date. Flight reimbursement forms can be requested by emailing firstname.lastname@example.org.
General Guidance for the UCCS Community: https://covid19.uccs.edu/