Business Meeting Etiquette
When you've been invited to meet in person with a professional contact it is important to keep a few general rules in mind to show that you respect this person and his or her time. Doing so will help you to make a positive impression, and will make the encounter easier for all parties involved.
Confirm your attendance as soon as possible. If for some reason you find that you will no longer be able to attend at the previously agreed-upon time, inform the other person(s) involved immediately and offer a sincere apology for any inconvenience.
Arrive on time. Nothing makes a bad first impression faster than being late. In fact, it is a good idea to arrive a few minutes early to allow for any last minute preparations.
Be prepared. Know what you are there to discuss, and have any questions or ideas that you may have thought of jotted down so you will not forget them.
Bring along a pen and notepad to make notes during the meeting when necessary. Be sure to bring any additional materials that you are expected to have.
Knock before entering if you are meeting someone in his or her office. In this environment, do not sit before being invited to do so.
Have cell phone turned off or set to silent mode. Do this before entering the meeting. Do not check your phone or messages until leaving the meeting.
Actively participate in the meeting by asking questions and making appropriate comments. However, you should avoid interrupting others or being critical or negative. Also, try to stay on topic.
Thank others for the opportunity to meet with them.