Skip to Page Content

Student Employment

PSHR Tips

Common Actions

  1. Confirming a student employee is set up on PSHR for their current job with you
  2. Confirming the departmental funding source
  3. Confirming what a student was paid on a previous pay period
  4. Confirming the amount of a student's work-study award and the amount earned against

Solutions

  1. Issue/Need: Confirming a student employee is set-up on PSHR for their current job with you (and set-up correctly...). This is essential for you to be able to do time entry for this employee!

    Solution: View "Job Data" under the "Job Information" panels in PSHR "Workforce Administration" area for desired student employee.

    Navigation: Open HR Reporting by clicking here; then "Workforce Administration->Job Information->Job Data. Then enter search criteria(i.e. Dept., Nat'l ID, EmplID) and search! From here, review Work Location Panel, as well as other panels in this series including: Job Information, Payroll, Compensation, & Employment Data.

    Panel Tips:
    • "Work Location" Panel for such useful information as: ID, Effective Date (should be a date in this school year for a current appointment!), Position Number and Department.
    • "Job Information" Panel for Job Code (Student Asst I-VI) and Empl Class (Student hourly or Work-study!).
    • "Payroll" Panel for Pay Group (should be BW/bi-weekly) and Employee Type (should be H/hourly).
    • "Compensation" Panel for Comp Frequency (Should be Hourly) and Compensation Rate.
    • "Employment Data" Panel for Appointment End Date. This date should be the final day of employment of the year for a current appointment-i.e. for 07-08 school year, the date is 5/17/08.

  2. Issue/Need: Confirming the departmental funding source on a current student employee.

    Solution: View "Funding Distribution" Panel in PSHR .

    Navigation: Open HR Reporting by clicking here; then "Organizational Development->Position Management->Maintain Positions/Budgets -> Funding Distribution". Then enter search criteria (i.e. Position Number, Dept., Job Code) and search!

    Panel Tips: (You can get the position # from the Work Location Panel in #1 above-Panel Tips). Department should be your dept/org #. Check Speedtype to make sure it's the one you desire; check funding end date-should be the final day of employment of the year for a current appointment-i.e. for 07-08 school year, the date is 5/17/08. Occasionally this date may be blank-this is also okay.

  3. Issue/Need: Confirming what a student was paid on a previous pay period using PSHR (in addition to PS Fin statements).

    Solution: Run Payroll Register Report for the desired pay period(s). Payroll Registers are available the Monday after the TRR due date for a given pay period.

    Navigation: Open HR Reporting by clicking here; then "Workforce Administration->Workforce Reports-> Payroll Register." Then enter "Run Control ID".

    Reports Tips: "Run Control ID"-use your initials; "Pay Run ID"-use the "look up" and select the desired bi-weekly pay end date; "Department"-type in your 5 digit department/org number; then push the "Run" button. Make sure the server name is set to PSUNX, and click OK. Next, push "Report Manager" button; "refresh" until status is "posted." Then push "details" command, and open the report (it should be the biggest file in the middle of the three links).

  4. Issue/Need: Confirming the amount of a student's Work-study Award and the Amount Earned Against that award.

    Solution: View Work Study Panel in PSHR "Workforce Admnistration" area for desired student employee. These panels are term/semester specific!! The Work Study Panel is updated by the Monday after the TRR due date for a given pay end date.

    Navigation: Open HR Reporting by clicking here; then "Workforce Administration->Job information->Review Job Information->Work Study". Then enter search criteria (i.e. EmplID, Last Name, Dept.).

    Panel Tips: The correct student name and ID number should show on the panel. Eff Date & End Date should be for current term (i.e. fall 2007 start date was 8/12/2007 and end date is 12/29/2007). Work Study Limit shows current work study award for that term. Confirmed Earnings show the amount paid against that work study award. Unconfirmed earnings-ignore-should be the same as Confirmed Earnings.

    Note: Another option is to just enter your dept # -- although it gives you everyone (and then some!) ... then use "next in list button".
    OR
    If CIW user: Go to System Operations--Access to Information homepage, then Student Work Study Balances".
    **All the above information can be done on HR Production instead of HR Reporting; HR Reporting is 1 day behind HR production.