Course Reserves - Procedures and Policies

Upon your request, the Kraemer Family Library will make required course readings and heavily used items accessible to students by placing them on reserve for shorter loan periods than the normal check out period. By following the outlined procedures and policies below, you will expedite the library's processing of your reserve requests and allow us to serve your students more effectively.

Materials UCCS Kraemer Family Library Will Place on Reserve

• Books and Government Documents owned by the Kraemer Family Library. If the item is currently checked out, allow one week for it to be recalled.
• If the library does not own a book or document you need placed on reserve, it will be purchased for continuing courses, with the cost being assigned to your departmental library book budget. Allow a minimum of eight weeks to purchase books or documents in print from domestic publishers, twelve weeks from foreign publishers. Out-of-print books may take as long as a year, if they are available. Out-of-print documents are most impossible to purchase. Check with your liaison librarian for possible alternatives for highly needed titles.
• We cannot put items on reserve that are owned by other libraries. It is against the interlibrary loan code and is unfair to the lending library.
• Books in our reference collection or non-circulating documents will not be placed on reserve. They are currently non-circulating and often needed for day-to-day reference.
• Articles from Periodicals owned by the Kraemer Family Library may be placed on reserve.
• Photocopies of articles will be made. You may provide the copies yourself or we will make copies, usually one copy for every twenty registered students in the course. Copy charges will be assessed to the department at the cost of .10 cents per page.
• Articles in periodicals not owned by the Kraemer Family Library will be acquired for you through interlibrary loan, but allow two to four weeks for their arrival.
• Our policy for reserves and copyright is printed on the back of the reserve form. Any materials you place on reserve must comply with this policy.Any articles photocopied by the library will be stamped with the following notation:

  NOTICE: THIS MATERIAL MAY BE PROTECTED BY COPYRIGHT LAW (TITLE 17 U.S. CODE).

• Audio Visual Materials owned by the Kraemer Family Library or your department can be placed on reserve, as well as regalia that is packagedfor reasonably manageable handling. The library has video players available for public use>.
• Personal copies of your books, reprints, tape recordings, regalia, etc. may be placed on reserve. We do our best to protect personal items, but we cannot be responsible for stolen or mutilated items.

Length of Loan Periods

• 2 Hour Only - Material may be used for a two-hour period during regular library hours.
• 2 Hours/Overnight - Material is checked out for two hours of use during regular library hours, or may be checked out overnight two hours before closing time and is due back one hour after the library opens the next day.
• 4 Hours Only - Material may be used for a four-hour period during regular library hours.
• 4 Hours/Overnight - Material is checked out for four hours of use during regular library hours, or may be checked out overnight four hours before closing time and is due back one hour after the library opens the next day.
• One Day - Material may be checked out at any time on the current date and is due back in 24 hours.
• Three Days - Material may be checked out at any time on the current date and is due back in 72 hours.
• Seven Days - Material may be checked out at any time on the current date and is due back in the library in a week.

Procedures for Submitting Reserve Lists

• Complete the purple form supplied by the library, listing the items to be placed on reserve. Please type or print neatly. Please call 719-255-3286 if you want us to send you a copy of the form.
• You can also submit your request online.
• Please include a syllabus for your class. This will aid in the processing ofmaterials.
• List materials for only one class on a sheet. Additional reserve sheets are available in the library. Do not fill out a new purple sheet every time you add something to the class. Ask for the established sheet.
• Please include on your reserve list only those materials that are listed.
• For course name and number, use the abbreviation and number that appears in the course schedule books, including the section number, e.g., ACCT 202-4.
• Including the UCCS call numbers will facilitate locating the books the library owns.
• Indicate by circling on the purple reserve form the length of the loan period. The reserve check out restrictions you specify will apply to all patrons alike. If at any time you wish to extend the loan period for a particular student, you must send to the Reserve Desk a signed, written note.
• Submit reserve material lists to the Circulation Desk well before the first week of classes. Materials received during the first week of classes will be processed as time allows and are not guaranteed to be available until the second week of classes. If you send messengers over with materials you intend for reserve, make sure they know for what course you intend it and the length of the loan period you want.
• Reserve requests will not be accepted by phone. All reserves must be on a UCCS Library purple reserve sheet.

Processing of Reserve Request Lists

• Processing is done in the order received from the faculty- first come, first served. After the second week of the term, allow at least 24 hours to place your requests on reserve if the material is held by the UCCS library.

Inform Your Students

• Students should request the desired item by your course name, number and section (please include this information on your syllabus or reading list handout), and the author and title of the item. All course materials can be easily found on the on-line catalog under Course Reserves. The student will need to give the person on duty at the Reserve Desk the call number in order for the materials to be pulled off the shelf.
• Encourage students to return materials on time for others in the class to use, rather than opting to pay the late charge.
• Please do not assign reserve reading until after you have given us your reserve list, and we have the materials on the shelves, ready for check out.

Special Cases

• If the bookstore runs out of textbooks for your class, you may want to put a copy on reserve. We will process it immediately.
• When you remove a reserve item for your use, it must be checked out to you.This way we know who has the item.

Return of Materials at the End of the Semester

• One month before the end of each semester, a letter will be sent to you stating the date of withdrawal. If you wish for the materials to remain on reserve, you need to make that notation on the letter and return the letter to the library. If you wish to have the materials withdrawn, ignore the letter and the items will be returned to you at the end of the semester via the campus mail room.