Human Resources

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Also See: Forms A - Z, Regent Laws, Policies and APS and UCCS Policies.

Policy/Procedure Name	Format	Information	Forms
A
Administrative Leave For Emergency Closure		When the Chancellor or designee decides to close campus, administrative leave is granted as outlined.
Annual Performance Ratings for Exempt Professionals (Administrative Policy Statement)			Annual Performance Rating- Exempt Professionals Plan and Evaluation Form for Exempt Professionals
Annual Performance Ratings for Faculty (Administrative Policy Statement)			Annual Performance Rating - Faculty
Appeals Procedure for Campus Professional Exempt, Policy 300-002		Addresses employee problems or concerns regarding University rules or regulations, working conditions, personnel practices, salary inequities, and the application of personnel policies.
B
Background Check Policy, UCCS Policy 100-004		It is the policy of the University of Colorado at Colorado Springs to comply with the University of Colorado system policy for background checks for security-sensitive positions and officers. Pages 7 & 8 of the Policy outline the positions that are subject to Background Checks.	Background Check Form Background Check Form - Sex Offender Only
C
Changes in Duties for Classified Personnel, UCCS Policy 300-003		This policy addresses the issue of making permanent changes in the job duties for classified employees. It creates a mechanism for administrative approval of the change before the action is taken by the direct supervisor of the unit.	Personnel Action Form (PAF) Position Description Questionaire (PDQ)
Check-In Policy, UCCS Policy 300-013		This policy provides guidance pertaining to the in-processing of specific employees new to the University of Colorado at Colorado Springs.	Check-In Form, New Employee
Check-Out Policy, UCCS Policy 300-014		This policy provides the process and procedures for employees separating from the University of Colorado at Colorado Springs. This policy applies to all employees except individuals hired as lecturers.	Check-Out Form Clearing Form
Classified Staff Compensation, UCCS Policy 300-001		Also see Compensation for Classified Staff and the Technical Assistance from the Department of Personnel and Administration.	Employee Work Record (Yearly or Monthly) UCCS Guide for In Range Movements and Discretionary Pay Differential
Classified Staff Hiring Process		Also see The Search Process for Classified Staff page.
Classified Staff Layoff Policy, UCCS 300-015		This policy establishes a requirement for the creation of a Classified Staff Layoff Matix at the University of Colorado at Colorado Springs.
Communication - Principles of		Principles of Communication Memo to all University employees from previous CU President Brown.
Compensation for Classified Staff	See "Classified Staff Compensation, UCCS Policy 300-001"
Compensation for Officers and Exempt Professionals, UCCS Policy 300-012		The purpose of this policy is to establish the process for determining compensation for Officers and Exempt Professionals. Also refer to: Compensation for Exempt Professionals Regent Policy 2-K & 11-F	Justification for Mid-Year Adjustment for Officers and Exempt Professionals (Pages 7 & 8 in Policy)
Compensation Principles for Faculty, UCCS Policy 300-016		Also refer to: Compensation for Faculty Regent Policy 2-K & 11-F	Additional Pay Pre-Approval Form Additional Pay Form
Conflict of Interest and Nepotism, UCCS Policy 300-006		Also refer to the Conflict of Interest and Commitment Administrative Policy Statement and Conflict of Interest in Cases of Amorous Relationships Administrative Policy Statment. New employees must complete the Disclosure within 60 days of hire. Classified and Professional Exempt are required to complete the Disclosure annually by March 31st. Faculty are required to complete the Disclosure annually by October 31st. For more information, please contact the Compliance Office.	Conflict of Interest Disclosure
D
Direct Deposit, Mandatory	See "Payroll - Mandatory Direct Deposit (Administrative Policy Statement"
Discrimination Complaint Procedures		These procedures describe how the university will respond to complaints of discrimination. Also see the Chancellor's Non-Discrimination Statement.
E
Emergency Closure, Administrative Leave For	See "Administrative Leave For Emergency Closure"
Employee Partnerships Inclusion/Exclusion Appeal Process		Also refer to the University Bulletin on Partnership Agreements and the State FAQ's.
Employment Eligiblity Procedures for UCCS		In accordance with the Immigration Reform and Control Act of 1986 ("IRCA"), the University of Colorado at Colorado Springs must verify employment eligibility of employees. Please reference the Immigration Reform & Control Act – UCCS Policy 300 - 100	I-9 Form I-9, Accompanying Affirmation of Legal Work Status
Equal Employment Opportunity - Chancellor's Statment		The University of Colorado at Colorado Springs reaffirms its commitment to create and maintain a work and study environment for faculty, staff and students that does not discriminate on the basis of race, color, religion, sex, age, political affiliation, national origin, individual handicap or veteran status.
Evaluation of Endowed Chairs, Policy 200-003		The position of Endowed Chair/Distinguished Professor will be reviewed at least every five years. The following procedure shall be followed to conduct the review. In addition, further requirements are necessary for the evaluation of El Pomar Chairs.
F
Faculty Compensation		Refer to: HR Compensation Principles for Faculty, UCCS Policy 300-016 Regent Policy 11-F & 2-K	Additional Pay Form Additional Pay Pre-Approval Form Application For Approval of Additional Renumeration
Faculty Emeritus Procedures		Regent Law 9.B.2: "Any faculty member may be allowed, upon retirement and in accordance with the campus-defined process and approval by the chancellor, to retain his or her title with the description "emeritus/emerita."
Faculty Oath		The Faculty Oath Form is required by C.R.S. 22-61-104 and must be filled out by all faculty members.	Links to Form
Faculty Titles and Position Descriptions, Regent Policy 5-L
FMLA (Family Medical Leave Act)		Family Medical Leave is a form of job protection that runs concurrently with all applicable forms of paid and unpaid leave. Family Medical Leave may be taken by eligible employees for the following medical reasons: The addition of a child through birth, adoption, or foster care. The serious health condition of the employee or an immediate family member. To care for a servicemember (Current member of the Armed Forces, including Regular Armed Forces, National Guard, and Reserves) who becomes seriously injured or ill during active duty. When a qualifying exigency arises out of the fact that the spouse, child or parent of the eligible employee is on active duty (or has been notified of an impending call or order to active duty) in the Reserves or National Guard in support of a contingency operation.	Contact Lisa Callaway in HR for the applicable forms
G
Grievance Procedures - Classified Staff Flowchart		The University of Colorado at Colorado Springs encourages employees to act to resolve disagreements or misunderstandings that may arise in the course of employment. If it is not possible to resolve concerns through informal discussion among the individuals involved, the employee may pursue resolution through the appropriate process.	Step 1: UCCS Grievance Form (Page 2) Step 2: Colorado State Personnel System Consolidated Appeal/Dispute Form
Grievance Procedures - Exempt Professionals (Appeals Procedure for Campus Professional Exempt Staff, UCCS Policy 300-002)
Grievance Procedures - Faculty		From the Faculty Handbook.
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I
I-9 Procedure	See "Employment Eligibility Procedures for UCCS"
Immigration Reform & Control Act - UCCS Policy 300-100		This policy is applicable to all employees of the University of Colorado at Colorado Springs. The University of Colorado at Colorado Springs will comply with the Immigration Reform and Control Act of 1986 which provides that it is illegal for employers to hire persons who are not authorized to work in the United States. Employers are required to verify the identity and eligibility for employment of all persons hired and to maintain documentation of employment verification. Please see the Employment Eligibility Procedures for UCCS.	I-9 Form I-9, Accompanying Affirmation of Legal Work Status
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K
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L
Layoff Policy UCCS, Classified Staff 300-015 Layoff Matrix		This policy establishes a requirement for the creation of a Classified Staff Layoff Matix at the University of Colorado at Colorado Springs.
Leave Sharing Program for Campus Professional Exempt Staff, Officers & 12 Month-Faculty, UCCS Policy 300-007		This policy establishes a means for the transfer of annual leave to a qualifying employee experiencing a catastrophic medical hardship, either personally or by an immediate family member, in order to provide some income protection when the employee would be absent from work for a prolonged period of time and has exhausted all annual and sick leave. This transfer of annual leave may come from one of two sources: direct transfer from one employee or another, or withdrawal from a campus-wide leave bank. Also see the UCCS Leave Sharing Procedure.	Application for Use of Transferred Leave (Pages 3 & 4) Annual Leave Contribution Record (Page 5)
Leave Sharing Program for Classified Staff, UCCS Policy 300-009		To establish a means for the transfer of annual leave to a qualifying employee experiencing a catastrophic medical hardship, either personally or by an immediate family member, in order to provide some income protection when the employee would be absent from work for a prolonged period of time and has exhausted all annual and sick leave. This transfer of annual leave may come from one of two sources: direct transfer from one employee or another, or withdrawal from a campus-wide leave bank. Also see the UCCS Leave Sharing Procedure.	Application for Use of Transferred Leave (Pages 3 & 4) Annual Leave Contribution Record (Page 5)
M
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N
New Employee Check-In Policy	See "Check-In Policy"
Non-Discrimination Statement		The University of Colorado at Colorado Springs reaffirms its commitment to create and maintain a work and study environment for faculty, staff and students that does not discriminate on the basis of race, color, religion, sex, age, political affiliation, national origin, sexual orientation, disability, or veteran status. In addition, all employees, faculty and students must be allowed to work, study and teach in an environment that is free of unwanted sexual overtures which undermine the integrity of employment, teaching, and faculty-student relationships. Also see the Discrimination Complaint Procedures.
O
Off-Site Employment Eligibility Paperwork Procedures		Also see the Notary Form for Off-Site Employees.	Notary Form for Off-Site Employees I-9 Affirmation of Legal Work Status
Open Records Policy
Opportunity Hire Program to Promote Faculty Diversity, UCCS Policy 300-008		The purpose of the Opportunity Hire Program is to increase the number of underrepresented faculty at UCCS. Engaging in ongoing recruitment activities and conducting searches that increase the number of faculty members from underrepresented groups is the responsibility of all Deans, Department Chairs, and Search Committees. This policy assists those efforts by providing temporary financial support that facilitates the employment of individuals who contribute to the diversity profile of UCCS faculty.
P
Payroll - Mandatory Direct Deposit (Administrative Policy Statement)		Direct-deposit of net wages is mandatory for all University employees. (There are exemption provisions in the policy statement for employees who are unable to have a bank account.) Funds are deposited and available in employee bank accounts on payday(s).	Direct Deposit Form Exemption from Direct Deposit
Performance Management Program for Classified Staff Core Compentency Examples Supervisory Goals		Supervisors of Classified Staff are required to complete the Performance Management Course. Evaluation Period is April 1st to March 31.	Performance Management Program - Department Certification Form (Annual) Performance Management Program - Department Certication Form (Mid-Year) Performance Management Program - Dispute Form Performance Management Program - Form for Plan Year 2009 - 2010
Performance Ratings for Exempt Professionals	See "Annual Performance Ratings for Exempt Professionals"
Performance Ratings for Faculty	See "Annual Performance Ratings for Faculty"
Post-Tenure Review, Administrative Policy Statement Post-Tenure Review, UCCS Policy 200-016			Faculty Professional Plan
Q
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R
Reappointment, Promotion and Tenure, UCCS Policy 200-001		This policy statement is intended to provide additional procedural guidance, consistent with the Regent Laws and CU policies, for the review process at the University of Colorado at Colorado Springs. This policy specifies the procedures for reviewing and recommending applicants at the primary unit level, the first level review, and second level review. Also see the Faculty Handbook.	Vita Format UCDF-7
Review of Positions for Exemption From the State Personnel System, UCCS Policy 300-011		This policy addresses the issue of those positions within the University, as described within this Policy, that are eligible to be designated as exempt from the state personnel system. Pursuant to state law, the President of the University of Colorado has authority to determine which positions at the University are exempt from the state personnel system, and has designated the campus Chancellors to determine such exemptions within each campus. Also see: Regent Policy 2K & 11-F, Compensation for Officers and Exempt Professionals UCCS Policy 300-012, APS Performance Ratings for Faculty, Officers and Exempt Professionals, APS Delegation of Personnel Authority for Employees Exempt from the State Personnel System	Exempt Professional Job Description
S
Sabbatical Policy, Regent Policy 5-A		Also refer to the Faculty Handbook.	Sabbatical Application Sabbatical Report Academic Calendar Sabbatical Due Dates
Search Procedures - Classified Staff		Links to the main search page. Also see: Search Procedures - The Streamlined UCCS Hiring Process and Jobs at CU	See the main search page.
Search Procedures - Exempt Professionals		Links to the main search page. Also see: Search Procedures - The Streamlined UCCS Hiring Process and Jobs at CU	See the main search page.
Search Procedures - Faculty		Links to the main search page. Also see: Search Procedures - The Streamlined UCCS Hiring Process and Jobs at CU	See the main search page.
Separation Incentive Program		For UCCS state classified employees who voluntarily terminate University employment in lieu of layoff due to lack of work, lack of funds or reorganization. Agreement must be approved by the Chancellor or the appropriate Vice Chancellor.	Separation Incentive Agreement & General Release (written by the Appointing Authority)
Sexual Harassment Policy (Administrative Policy Statment) and Spanish		Also see Sexual Harrasment Information and Resources. UCCS's Sexual Harassment & Discrimination Officer: Rosemary Augustine (719) 255-4324 Main Hall 403
Social Security Card Filing, UCCS Policy 300-005		All new employees (faculty, student employees, classified staff, and administrative personnel – regular or temporary, full-time or part-time) will be required to present in person their Social Security cards at the Human Resource Department at the time of initial employment.	Social Security Card Application
Substance Abuse		UCCS prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, or of illicit drugs and alcohol, on university property or as part of any university activity, in compliance with the Drug Free Schools and Communities Act and the Drug-Free Workplace Act. This prohibition applies to all students and to all employees. Also see the Substance Abuse Policy for Colorado State Employees.
T
Tenure Review		It is standard practice for new tenure-track faculty to be hired on a three-year initial contract. Procedures require a comprehensive pre-tenure review. The following schedules will apply depending upon the years of credit granted. Note: it is important to do a careful analysis of a candidate’s potential for success in an early review and to discuss alternatives with the candidate before proceeding.	N/A
Tuition Waiver - Permanent Employees of UCCS		Tuition can be waived for up to nine credit hours per acadmic year for permanent employees. Please see HR for the original form. Please contact Joanne Mosier in Admissions and Records with any questions.	Links to Form
Tuition Waiver - UCCS Employee Attending PPCC		Tution can be waived for up to six undergraduate credit hours per academic year for permanent employees and up to three credits for those employed between 50% to 99% of a full appointment. The academic year begins with the summer term. Please see HR for the original form. Please contact Joanne Mosier in Admissions and Records with any questions.	Links to Form
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Z
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