These instructions explain how to configure Microsoft Windows Mail. Windows Mail is the newest version of Outlook Express included with the Windows Vista operating system.

Configuration


1. Open Windows Mail and the Internet Connection Wizard should appear. If the Wizard doesn't appear, click on Tools and select Accounts; click on the Add... button and select E-mail Account. In the Display name window, type in your first and last name. (In the examples, we assume the user's name is John Doe.) Click the Next button.


2. Type in your email address in the small window; e.g. jdoe@uccs.edu. Click the Next button.


3a.This step explains the configuration for off-campus through the UCCS modem pool and all on-campus installations. If you're off-campus and want to use Outlook Express to check your UCCS email through another ISP (e.g. Earthlink), see step 3b.

Very important: Click the small down-arrow to the right of the upper window and select IMAP. Type imap.uccs.edu as the Incoming and smtp.uccs.edu as the Outgoing mail servers.


3b.This step explains the configuration for off-campus access to your UCCS email through another ISP (e.g. Earthlink). Note: Due to limits on their mail servers, you cannot send email using AOL or MSN.

Very important: Click the small down-arrow to the right of the upper window and select IMAP. Type imap.uccs.edu as the Incoming mail server. For the Outgoing mail server, type in your ISP's outgoing (SMTP) mail server address. You need to get this from the instructions that came with the ISP set up or call your ISP. (The example above is for Earthlink.) Click the Next button.


4. Next to E-mail username, type your email user id; e.g. jdoe We recommend you leave the password blank and uncheck "Remember password." This prevents another person from sitting down to your computer and accessing your email. Click the Next button and then the Finish button.


5. You will be prompted to enter you username and password. When you input your login information and hit the OK button, your folders will download.

Changing Options for Windows Mail.


6. Click on the Tools Menu then select Options... .


7. Under the General Tab, change the "Check for new messages every" time to 1 minute IF you're on a high-speed network.


8. Click on the Send tab. Click to remove the checkmark by "Automatically put people I reply to in my Contacts List." If you select HTML for your Mail Sending Format, you'll be able to change fonts, use bold or underlining, change font colors and sizes, etc.


9. Click on the Compose tab. Click on the Font Settings... button next to Mail under Compose Font.


10. Arial font is not supported by all computers and 9 point is too small. We suggest choosing Times New Roman at size 12 or Verdana at size 10. Click the OK button. Then click the OK button on the Options window.


11. Click the Advanced tab. The default for Windows Mail is to move messages to your Deleted Items folder when you delete them. You then need to go to the Deleted Items folder to remove the messages from your account permanently. Do NOT remove this checkmark. If you do so, any deleted messages will disappear immediately. If you make an error, you will not be able to retrieve the message.

Create a Folder


12. Click on the File menu, click on Folder, and select New...


13. Type a name for your new folder. Click to highlight imap.uccs.edu in the list of folders. Click the OK button.

Note: If you create a folder under Local Folders, it will store messages on your computer instead of the server. They will not be accessible if you check your email from another computer, and if your hard drive crashes, you could lose these messages.

Move or Copy a Message into a Folder


14. Right-click on the message to move and select Move (or Copy) to Folder. Click to highlight the destination folder. Click the OK button.

Delete a Folder


15. Right-click on the folder to delete and select Delete. Click the Yes button. If you get an error, click the Inbox. Now right-click and delete the folder.

Caution: Do NOT delete the Spam_Trashcan. This collects spam automatically and prevents it from clogging your Inbox. Check periodically for email that might have been captured erroneously and delete the spam.

Add Someone to the Address Book


16. If you receive an email from a person you'd like to add, right-click the message and select Add Sender to Contacts. (This is a quick and dirty method. You may want to open the address book and add information about the person.)


17. Click on the Contacts button on the toolbar to open the Contacts List. Click the New Contact button. Fill in the information and click the Add button. Click the OK button.

Create a Mailing Group

Note: You must add the people individually to your address book first.


18. Click on the Contacts button on the toolbar to open the Contacts List. Click the New Contact Group button. Type a Group Name. Click on the "Add to Contact Group" button. Scroll down as necessary and select contacts. Click Add button.

Delete Someone from a Mailing Group


19. Click on the Contacts button on the toolbar to open the Contacts List. Scroll down as necessary and double-click on the group. (Groups have ".group" at the end of it.)


20. Click to highlight a person. Click the "Remove Selected Contacts" button. Click the OK button.

Create a Signature


21. Click on the Tools menu and select Options. Click the Signatures tab. Click the New button. Click the Rename button and type an appropriate name. Click in the text box and type your signature block. Click the OK button.


22. To insert your signature, you must be in the text area of a composed message. Click on the Insert menu, click on Signature, and select the appropriate one.

Hint: Although this is called Signatures, it can be used to insert any text. If you have some "boilerplate" text that you use over and over, create it as a signature.