IT Help Desk

This help sheet will walk you through creating and applying rules for sorting e-mail inside of Microsoft Office Outlook 2003. Rules can be useful for filtering out Spam and Junk e-mails.

1. Inside of Outlook, make sure that you're inside of your UCCS e-mail Inbox.

2. Click Tools on the menu bar, then select Rules and Alerts...
In the next window, click the New Rule... button.

NOTE: Creating rules requires experimentation. If you are not getting the desired result from the first rule you create, you can modify it by adding to it or by creating an additional rule.

3. Select the type of rule you want to create. For the purpose of this tutorial, select Move messages with specific words in the subject to a folder. Click Next.

4. In the top box labeled Step 1, you can select multiple parameters for your rule. For this tutorial, leave only the first option checked. Click the first piece of underlined text in the Step 2 box labeled specific words.

5. Specify the criteria—a person's name, a keyword, etc.—and click Add. You can add multiple values to one rule. When you're finished, click OK.

6. Click the next piece of underlined text in the Step 2 box and select the folder you want the message moved to. If you are creating rules for filtering spam, select the Spam_Trashcan folder.
Adding bad e-mails to this folder will help the IT department keep track of spam sent to the University.

7. Click Finish to complete the rule and click OK.