Outlook Express comes with Microsoft Internet Explorer. If you're running Windows 98 or newer, you can run version 6 of Outlook Express. Download Internet Explorer 6 from http://www.uccs.edu/helpdesk/dnsoftware.htm. If you're running Windows 95, you can run Outlook Express version 5.5. Download Internet Explorer 5.5 from www.microsoft.com.

Configuration


1. Open Outlook Express and the Internet Connection Wizard should appear. If the Wizard doesn't appear, click on Tools and select Accounts; click on the Add button and select Mail. In the Display name window, type in your first and last name. (In the examples, we assume the user's name is Jane Doe.) Click the Next button.


2. Type your email address in the small window; e.g. jdoe@uccs.edu. Click the Next button.


3a.This step explains the configuration for off-campus through the UCCS modem pool and all on-campus installations. If you're off-campus and want to use Outlook Express to check your UCCS email through another ISP (e.g. Earthlink), see step 3b.

Very important: Click the small down-arrow to the right of the upper window and select IMAP. Type imap.uccs.edu as the Incoming and smtp.uccs.edu as the Outgoing mail servers.


3b.This step explains the configuration for off-campus access to your UCCS email through another ISP (e.g. Earthlink). Note: Due to limits on their mail servers, you cannot send email using AOL or MSN.

Very important: Click the small down-arrow to the right of the upper window and select IMAP. Type imap.uccs.edu as the Incoming mail server. For the Outgoing mail server, type in your ISP's outgoing (SMTP) mail server address. You need to get this from the instructions that came with the ISP set up or call your ISP. (The example above is for Earthlink.) Click the Next button.


4. Next to Account name, type your email user id; e.g. jdoe We recommend you leave the password blank and uncheck "Remember password." This prevents another person from sitting down to your computer and accessing your email. Click the Next button and then the Finish button.


5. Click the Propertiesbutton.


6. Click the Advanced tab.


7. Click to place checkmarks next to "This server requires a secure connection (SSL) for both Outgoing and Incoming mail." click the OK button.


8. Click the Close button. You will be prompted to download the folders for your account. (You must be connected to our network or the Internet for this to work.) Click the Yes button. You'll be prompted to enter your password. After the folders download, click the OK button.


9. Click on the Tools menu and select Options. Ensure there's a checkmark by "When starting, go directly to my 'Inbox' folder." Change the "Check for new messages every" time to 1 minute IF you're on a high-speed network.


10. Click on the Send tab. Click to remove the checkmark by "Automatically put people I reply to in my Address Book." If you select HTML for your Mail Sending Format, you'll be able to change fonts, use bold or underlining, change font colors and sizes, etc.


11. Click on the Send tab. Click on the Font Settings button next to Mail under Compose Font. Arial font is not supported by all computers and 9 point is small. Suggest choosing Times New Roman at size 12 or Verdana at size 10. Click the OK button. Then click the OK button on the Options window.

12. Click the Inbox under imap.uccs.edu to display your incoming email.

Create a Folder


13. Click on the File menu, select Folder, and click on New...


14. Type a name for your new folder. Click to highlight imap.uccs.edu in the list of folders. Click the OK button.

Note: If you create a folder under Local Folders, it will store messages on your computer instead of the server. They will not be accessible if you check your email from another computer, and if your hard drive crashes, you could lose these messages.

Move or Copy a Message into a Folder


15. Right-click on the message to move and select Move (or Copy) to Folder. Click to highlight the destination folder. Click the OK button.

Delete a Folder


16. Right-click on the folder to delete and select Delete. Click the Yes button. If you get an error, click the Inbox. Now right-click and delete the folder.

Caution: Do NOT delete the Spam_Trashcan. This collects spam automatically and prevents it from clogging your Inbox. Check periodically for email that might have been captured erroneously and delete the spam.

Add Someone to the Address Book

17. If you receive an email from a person you'd like to add, right-click the message and select Add Sender to Address Book. (This is a quick and dirty method. You may want to open the address book and add information about the person.)


18. Click on the Addresses button on the toolbar to open the Address Book. Click the New button and select New Contact. Fill in the information and click the Add button. Click the OK button.

Create a Mailing Group

Note: You must add the people individually to your address book first.


19. Click on the Addresses button on the toolbar to open the Address Book. Click the New button and select New Group. Type a Group Name. Click the Select Members button.


20. Scroll down as necessary and click to highlight a person. Click the Select button to copy the person to the group. Repeat as needed. Click the OK button when completed.

Delete Someone from a Mailing Group


21. Click on the Addresses button on the toolbar to open the Address Book. Scroll down as necessary and double-click on the group. (Groups are written in bold.)


22. Click to highlight a person. Click the Remove button. Click the OK button.

Create a Signature


23. Click on the Tools menu and select Options. Click the Signatures tab. Click the New button. Click the Rename button and type an appropriate name. Click in the text box and type your signature block. Click the OK button.


24. To insert your signature, you must be in the text area of a composed message. Click on the Insert menu, select Signatures, and click on the appropriate one.

Hint: Although this is called Signatures, it can be used to insert any text. If you have some "boilerplate" text that you use over and over, create it as a signature.