Faculty Grading

Spring 2013 Grades are due by 11 pm on May 21st

From May 21^st through May 27^th, all grade rosters in ‘Approve’ status that haven’t been Posted will be administratively batch Posted by the Registrar’s Office.

On May 28^th, grade rosters become View Only in Faculty Portal. All outstanding grades will need to be submitted manually. Contact the Records Office at 719-255-3361 for assistance.

Via the Faculty Portal, faculty will access their Grade Roster to: (1) enter their grades; (2) review their entries; (3) set the grade roster Approval Status to ‘Approve’; and, (4) submit their grade rosters by clicking on the Post button.

Grading – Helpful Information

F Grades: If you assign a grade of F, you will be required to enter an attendance record for the student (Attended Until Term Completed, Never Attended, or Attended Until…..). “Attended Until Term Completed” is the same thing as an earned F. If the student attended until a certain point in time (“Attended Until….”), you will be required to also provide the date of the last academically related activity (such as attending class,  completing a quiz, tutorial, paper, or project). If there is no record of attendance or you do not know when the student stopped attending, indicate that the student “Never Attended”.

Grade Rosters can be saved but not Approved or Posted until the F-grade fields have been filled in. Once you have posted your Grade Roster, any changes to the Date of Last Academic Activity or Attendance can only be performed by the Registrar’s Office.

90-Hour Rule

Faculty must Approve and Post (two separate steps) their grades no later than 90 hours after the final exam is given.

Students can check their grades in ISIS via the Student Self Service. Grades are no longer mailed. Do NOT post student grades in public places or on internet pages.

What if a student is NOT on the Grade Roster?

If a student attended the class but his or her name does not appear on the grade roster, it is the student’s responsibility to contact the Records Office at 719-255-3361 to resolve the issue.  The instructor shall, if possible, inform the student of the need to contact the Records Office or, if contact is not possible, identify the student to the Records Office.   The instructor will not be able to assign a course grade until the issue is resolved.  After the Records Office has informed the instructor that the matter has been resolved, the instructor assigns a final grade by completing a Change of Record form.

Special Grading Notes:

Incomplete Grades:  Grades of “IP” are to be assigned for graduate Thesis, Project or Dissertation classes only. All other incompletes must be assigned grades of “I”, which are automatically converted into an “F” after one year.

The instructor is responsible for determining the course completion requirements and grading standards. An “I” grade is to be given only under extenuating circumstances where a student has a vested interest in completing the course work. Fewer than one-third of all “I” grades are completed within the one-year time limitation. The deadline for completion of incomplete grades that were assigned last spring is May 17^th. These completions must be reported using a Change of Record Form, available at the academic dean’s office.

Any student who is making up an incomplete from a previous semester by sitting in the classroom again, must be registered for and pay for the course. The student must appear on the official Class Roster.

Pass/Fail Grades: Students who elect to take a course Pass/Fail will have their letter grade converted to “P” or “F” when the grade roster is posted. Letter grades must be reported for these Pass/Fail convert classes.

Plus/Minus Grading: Plus/Minus grading is in effect for all colleges and schools. An “A Plus” grade is not an assignable grade in a 4.0 grading basis.

Withdrawn “W” Grades:  A grade of “W” is administratively assigned by the Registrar’s Office when a student drops a class after the official census date for the class has passed.  The “W” grade will appear on the student’s transcript and permanent record. This is a requirement placed upon the University by the state auditing function. A “W” grade does not affect the GPA.

Questions?

Please contact the Office of the Registrar at admrec@uccs.edu or 719-255-3361 for additional assistance.