University Club By-Laws

  1. NAME
    Founded as the “UCCS Executives Club” in 1982 and given official status by the University of Colorado at Colorado Springs, the Club is administered through the Office of University Advancement. In 1997 the name of the organization was changed to “The University Club.” By vote of the Board of Directors, these reconstituted by-laws were approved on January 7, 1998. The Board of Directors approved the current by-laws on March 6, 2008.


  2. MISSION

    The mission of University Club is to be the avenue of communication to connect the Community with the University and the University with the Community and to make sure it is always a two way street. Members and the University are committed to using their respective resources for campus and community outreach efforts, student scholarships, and teacher awards.

  3. FISCAL YEAR
    The fiscal year will be from July 1 to June 30.


  4. MEMBERSHIP
    Membership is open to persons from the Pikes Peak Region who share a deep interest in and enthusiasm for the University of Colorado at Colorado Springs.

      1. Members will be classified as:
        1. Corporate
        2. Retired
        3. Alumni
        4. UCCS Affiliate
      2. Annual Contribution:
        The Board will determine the Annual Contribution and allocation for each type of membership.

  5. MEETINGS

      1. Regular:
        Regular meetings of the membership will be held monthly from September through June, and include, but are not be limited to:

        1. Luncheons
        2. Receptions
        3. Member site visits
        4. Workshops
        5. Community business tour

      2. Special:
        Special meetings may be called by the Board or at the request of the Chancellor.

  6. BOARD OF DIRECTORS
    The Board of Directors shall be the governing body of the University Club and be comprised of not more than 12 or less than 10 members. No more than two members from the same company shall be on the Board of Directors. One-third of the Board will normally be reappointed or elected each year. Ex-officio members of the Board will include the Chancellor, Foundation Vice-President and the Regent representing Colorado Congressional District 5. Ex-officio members are non-voting Board Members.

    1. Nomination and Election:
      The President shall appoint a Nominating Committee subject to the approval of the Board, which shall prepare a slate of Board Members for election at the Annual Meeting (May).

    2. Terms:
      Board members will serve three-year terms, and normally there shall be no more than four members in each “class”, except in occasional cases of member replacement. Board members can serve a maximum of two three-year terms.

    3. Meetings:
      The Board will meet at least three times a year, at the call of the President, to conduct appropriate business in the interests of the general membership. The first Board meeting of the academic year shall be used to orient new Board members, define goals and objectives for the upcoming year, appoint committees, discuss luncheon programs and clarify roles of new Board members.

    4. Committees:
      The President, with the approval of the Board, may appoint committees for special purposes. All committees will sunset with the end of the fiscal year.

    5. Vacancies:
      Vacancies that occur during the year shall be filled by action of the Board.

    6. Responsibilities:
      All Board of Directors members are expected to:

      1. Attend Board of Directors meetings (held in July, October and April)
      2. Attend University Club events (roughly seven per year)
      3. Welcome people at events
      4. Promote Club membership and assist with recruitment of new members
      5. Encourage attendance at Club events
      6. Participate in at least one of the following ways:

        1.  
          1. Annual selection of student scholarship recipient
          2. Annual selection of Outstanding Staff Award recipient
          3. Annual selection of Outstanding Teacher Award recipient
  7. OFFICERS

    Officers shall be nominated by the Board for one-year terms and elected at the Annual Meeting of the Membership (May). Officers are eligible for two consecutive one-year terms. Positions include:

    1. President
      The President shall:

        1. Preside over Board meetings and membership events
        2. Prepare the agenda for all Board meetings and membership events
        3. Attend quarterly Board meetings
        4. Introduce guest speakers
        5. Promote Club membership
        6. Welcome people at events
        7. Encourage attendance at monthly meetings
        8. The President receives a complimentary VIP campus parking permit.

    2. Vice President/President-Elect
      This is a minimum two-term position. When the current President’s term ends (no more than two years) this individual will assume the role of President.

      The Vice-President shall:

      1. Serve in the absence of the President, performing all duties of the President
      2. Attend quarterly Board meetings
      3. Promote Club membership
      4. Welcome people at events
      5. Encourage attendance at monthly meetings

    3. Secretary/Treasurer
      The Secretary/Treasurer shall be responsible for the minutes and financial reports. The Board may appoint an Assistant Secretary/Treasurer who will prepare the minutes and financial reports for the approval of the Secretary/Treasurer.

      The Secretary/Treasurer shall:

      1. Take attendance and prepare the minutes and financial reports
      2. Attend quarterly Board meetings
      3. Review financial statements produced by the Office of University Events and Alumni Relations and the CU Foundation.
      4. Promote Club membership
      5. Welcome people at events
      6. Encourage attendance at monthly meetings
      7. Appoint an assistant Secretary/Treasurer, if needed

    4. Ex-Officio President
      The Ex-Officio President shall:

      1. Have presided as President during the prior year
      2. Assume this role for one additional one-year term to provide continuity for the Board and assistance to the new President.
      3. Share ideas and input on ideas, policies, programs and directions
      4. Attend quarterly Board meetings
      5. Promote Club membership
      6. Welcome people at events
      7. Encourage attendance at monthly meetings

    5. Officer of the University
      The Officer of the University position shall rotate every other year (serve a two-year term) to achieve representation from among the various colleges and schools on campus. The Officer of the University shall:

        1. Be a member of the faculty
        2. Be appointed for two years
        3. Be a voting member of the Board
        4. Share information about the campus with the Board of Directors
        5. Share information about the University Club with the Faculty Representative Assembly and other faculty
        6. Attend quarterly Board meetings
        7. Promote Club membership
        8. Welcome people at events
        9. Encourage attendance at monthly meetings
  8. AMENDMENTS
    These by-laws may be amended at any regular or special meeting of the membership, upon the recommendation of the Board.

  9. RULES OF ORDER
    Roberts Rules of Order shall be the standard for parliamentary procedure.