University Center Advisory Board

November 4, 2004

11:00a.m. - 12:00 p.m.

Members present: Carmen Abeyta, Jeff Davis, Laura Eurich, Gayla Gallegos, Dawn House, Ed Hughes, Ben Martin, Anthony Martinez, Mary Yates

Members absent:  Robert King, Teresa Rudd, Robert Wonnett, Dawn Weathers

Guest:  Larissa Bonnet

Jeff Davis opened the meeting at 11:10 a.m.  A meeting agenda and the May 4, 2004 meeting minutes were distributed. 

Approval of minutes from May 4, 2004.  Ben Martin motioned to approve and Laura Eurich seconded the motion.  Minutes approved.

Campus Growth 1.9%.

Flat fee revenue.  Jeff noted that the University Center Budget is based on student fees, commission revenues from vending, food service, and bookstore. There is an expectation of a flat stream for budgeting.

Need to watch expenses as utilities, etc are increasing this fall. Budget will be watched closely, while continuing support for student programs.

Freshens.

As last reported on May 4, the installation of Freshens into the Overlook Cafe was to take place over the Summer semester.  There were several issues with the cabinets and countertops being delivered and installed.  Installers had to be changed due to inability to meet deadlines, solid surface countertops had to be reordered after arriving broken in several places, and adjustments had to be made in floor tile and walls due to incorrect cabinet construction. A temporary cabinet and countertop was installed by Dan Smith and Larissa Bonnet until correct cabinets and countertops arrived and were installed.  Freshens was ready with complete installation before the Fall semester began.

 LCD Project. Jeff noted that the specifications are finally in place to go out to bid for the LCD project. Two LCD screens will be purchased at first. One is to be placed on the elevator wall, facing the Upper Plaza area near Jazzman's, and the other is to be placed above the small stairs leading from Pavilion to second floor. Student Clubs and Organizations will be able to put together video or digital content, as well as VCR ability, to play on the screens. This will possibly be installed as quickly as the Spring semester. A switch was specified in the project that would allow us to add in additional LCD screens in the Lodge Dining area and University Hall. Ben asked if campus wide events for departments will be able to advertise.  Jeff noted that policies are still being developed for the use of the LCD screens and layout of content.

Campus Recreation. 

Jeff noted that a Request For Proposal was originally proposed for a private fitness center, but that this failed last year. This semester, a Request For Quote was placed for architects for a building and fitness center.  This will then be proposed for student vote. If passed, construction would begin Fall 2005/Spring 2006 and opening Spring 2007. The proposed location is into the hill behind Parking Lot 8. As Campus Recreation and Intercollegiate Athletics moves out of the gymnasium in the University Center, it would be renovated into an area for campus events and rental for summer conferencing.

Tenet Reports.

Bookstore. Anthony Martinez reported that sales are down because enrollment is down. He noted that the Virtual Bookstore will be used for book buyback and promotional sales items.  He noted that Danny Bristol, Bookstore Manager, will be retiring in Spring 2005.

Athletics. Ed Hughes noted that Volleyball is possibly in playoffs, if the weekend games go well. Golf and Soccer both struggled this season. Athletics is looking into building their own facility near Four Diamonds/Pulpit Rock area. The facility would hold about 4000 seats for Athletic events and summer camps. He noted that they are also looking at existing off-site facilities. The Colorado Springs Christian School and the Olympic Training Center are interested in combining and sharing the cost of the facility.  Ed noted that Womens and Mens Basketball will travel to Kansas for a Preconference.

Department Reports.

Scheduling. Gayla Gallegos noted that Summer conferences were a little behind last year. She noted that Scheduling is very busy currently.

ROAR. Mary Yates noted that the ROAR office is closing earlier when the desk attendant is not there. Abuse of equipment and theft has happened when attendant is not present. She noted that they are working to restrict the access to equipment and open the ROAR area up if unattended.

Campus Life. Mary noted that the Student Planner Handbook went out at the beginning of Fall semester and that she still has a few to distribute to students in Spring 2005.  The handbook provides policies and has a website that contains up-to-date events that can be downloaded. Mary noted that the student email newsletter – Boomer – coincides with the student email policy – official communication goes out by the Registrar and unofficial communication is managed by the Office of Campus Life. The newsletter format is designed as a teaser and then links onto the website for information about student health, academic changes to class schedules, and upcoming student events. www.uccs.edu/~boomer.

Mary noted an Event Registration Form has been created to track student club and organization events throughout the year. This is to assist students in having a successful event and creates a checklist to follow for putting together events.  She noted that this form is not for approval of events.

Carmen Abeyta noted that a handbook was created for clubs and organizations to assist with orientation.  The Leadership Series is going well. She noted that 5 satellite conferences are set up for the Sigma Alpha Lambda society.  Membership is at 350 students.

Operations. Jeff noted that the first Student Government Association raffle is taking place on November 12, 2004 in the University Center.  The Filmmakers Club is coordinating the raffle. He noted that everyone is very excited because this is the first time a club or organization has followed through and held a raffle on campus since SGA received its license.  He noted that Snowriders club has also noted interest in having a raffle in January or February 2005. 

Student Government. Ben noted that the SGA is very happy about the first raffle.  He noted another project that SGA sponsored with clubs and organizations was the voter registration. He noted that SGA is looking at fee funded areas and how the fees are being used. Carmen asked about the ROAR signage that was proposed in the May 4 meeting and Ben stated that the issue has been placed on the back burner for the time period.

Meeting adjourned at 11:48 a.m.   The next UCAB meeting is December 2, 2004.

Respectfully submitted by Samantha Villarreal.