University Center Advisory Board

May 2, 2006

9:00am–10:00am

Members present: Jeff Davis, Dawn House, Laura Eurich, Nina Frischmann, Keri Schlesinger, Ed Hughes, Jessica Woods, and Mary Yates

Members absent: Michelle Leyvas-Campbell, Carla Fleury, Gayla Gallegos

Jeff Davis opened the meeting at 9:05 a.m. He welcomed everyone.

Approval of Meeting Minutes: December 12, 2005 and April 4, 2006 meeting minutes were distributed. Jessica Woods motioned to approve meeting minutes and the motion was seconded by Mary Yates. The meeting minutes were approved as written.  

Blue Ribbon Commission:

Jeff noted that the Blue Ribbon Commission went extremely well. The luncheon was catered in the Overlook Cafe. Since the Overlook was closed for the luncheon the University Center hosted a free BBQ for all UCCS students in the Pavilion.

Dwire renovation and relocation of rooms: Jeff noted that the relocation of Dwire office and classroom spaces was announced. It was recommended that the Student Multicultural Affairs office be permanently relocated into the University Center, location yet to be determined. Dwire will begin relocating offices and rooms over the summer. University Center room 307 will become a computer lab and IT will be installing the infrastructure for room 307 in June or August. University Center room 116 A /B and room 122 will be converted into classrooms, and several Breckenridge rooms will be converted into faculty offices. Ten out of the 28 of the Library meeting rooms will be converted into Faculty offices.

Room Rate Changes: Jeff distributed the Room Rate and Policy sheet and a list of prices for room charges in other Colorado Springs institutions. He noted that Gayla Gallegos was unable to attend the meeting today, and that the room rate change discussion will be placed on the next meeting agenda.

Break Projects: Jeff noted that the gym floor will be refinished during break. This process will involve stripping to the bare floor, repainting lines and new logo, and applying water-based floor coats. This project will begin May 16, 2006.

Jeff noted that a new roof will be installed on the University Center Upper Plaza. The old rubber membrane roof will be replaced with either a cement or cement with pavers inserted roof. Starting date of the project has yet to be determined.

Department Reports

Campus Life: Mary Yates noted that ROAR Daze just ended and was a large success. She noted that the attendance of the event has increased greatly each year.

She announced that the display wall across from the Bookstore had an exhibit on Immigration. Students/staff/faculty can give their comments about the exhibit on comment cards provided at the exhibit.  

Mary noted that the Recreation Center bids are open on May 10, 2006 and construction is scheduled to begin May 22, 2006.

Mary noted that department information is now being collected for the 2006-2007 Student Handbook and Planner.

Athletics: Ed Hughes noted that the new men�s basketball coach and assistant coach were hired and Athletics had a tennis coach leave.

Ed noted that the soccer field is expected to be completed by June 1, 2006. The field will be converted from a hard packed dirt into a synthetic grass field. Ed noted that the football and soccer teams from Colorado Springs Christian School will be utilizing the UCCS fields as well. The new soccer field will be beneficial to the campus, it will not have to be watered much. The lights have been placed in the field and bleachers were purchased from USAFA. Ed noted that Brian Hardy, Athletic Trainer, would like to meet with Jeff to discuss purchasing a lightning detector for the soccer field.

Jessica noted that the Track team is at regionals and Softball is playing in regionals this weekend.

Jeff noted that the ROTC Campus Awards Ceremony will be held today in the Lodge building rather than at Theatreworks. He also noted that the University Center has increased its Summer Conferences this year and is seeing more groups returning each year.

Jeff noted that the University Center hired a Graduate Assistant for Operations, she will begin on June 1, 2006. He announced that the University Center will have an accounting intern position available this summer. He is working with the College of Business to arrange for the internship. The position will handle the University Center daily deposits, purchasing, etc.

Keri Schlesinger noted that the Cinco de Mayo celebration will be held in the Upper Plaza on May 4, 2006.

She noted that SGA was questioning why there is a fee for student clubs to advertise on the Digital Signage in the University Center. Jeff noted that clubs, departments, and University of Colorado entities are only charged an advertising fee if the event they are advertising has an admittance or entrance fee to attend. He noted that the Digital Signage Policy is based off of the University Center Room Rental Policy and was approved by the UCAB committee during Fall 2005. Keri asked if the policy could be changed. Jeff noted that any changes would need to be presented to the committee for review and voting.

The meeting ending at 10:10 a.m.

Respectfully submitted by Samantha Villarreal.