Food Service Advisory Board

November 15, 2001

1:30 – 2:30 p.m.

Members present: Jackie Berning, Jeff Davis, Sean Flaherty, Kathy Griffith, Teresa Kinney, Janice Tharp, Samantha Villarreal, Ron Wisner

Members absent:  Cyndi Deville, Gina Giannone, Tim Miller, Connie Ott, Robert Wonnett

Guests:  Greg Klose

Jeff Davis opened the meeting at 1:36 p.m. and welcomed everyone to the meeting.

Jeff introduced Greg Klose, Sodexho District Manager and Teresa Kinney, UCCS student and FSAB member. 

Jeff thanked everyone for their flexibility in changing the meeting date.  He stated that he was away last week attending the NACAS conference in New Orleans.  He noted that this conference was beneficial to the upcoming RFPs for the food service and One Card.  Jeff highlighted the conference events and vendors. He announced that an Aramark representative visited campus last month and that Chartwell's is expected to visit this month.  While at the conference, Jeff spoke with Woods (a regionally based food service provider from the east coast) about submitting a bid alone or with Sodexho for the food service RFP.  Jeff noted that many franchise vendors had booths at the conference.  A discussion of the buy out clause with Pizza Hut in the existing food service provider contract ensued.  Kathy Griffith noted that students have expressed interest in Taco Bell, but it was noted that this franchise is cost prohibitive.  Greg stated that the average life of a franchise in a food court is approximately four years. 

Jeff asked for comments on the previous food service provider RFP that was sent to the committee members prior to the meeting.  He noted that there will be clerical changes, physical and time changes to the new RFP.  The committee members stated that they will review the RFP before the next committee meeting and be prepared to discuss/suggest changes.  Kathy asked if a coffee cart will be added to Main after construction and a discussion of Main Hall room set up for food service ensued.

A discussion of exclusivity in food service provider contract ensued.  It was questioned why this was part of the contract.  Jeff and Greg noted that exclusivity provides the food service provider with the first right of refusal and provides the campus with consistency in food quality and service.  They noted issues and concerns of off campus food service providers, such as, commission back to the University Center, quality and safety of food, and provider's insurance.  Sean Flaherty discussed Housing's needs for off campus food service and a discussion of exclusivity and first right of refusal ensued.  It was noted that most food service providers will waive the exclusivity when it pertains to pizza parties, etc. such as were Housing's concerns. 

Ron Wisner and Teresa noted the concerns of clubs and organizations about losing a  money making opportunity due to the deletion of bake sales.  The committee agreed to table the discussion until further research into other opportunities for clubs and organizations to profit can be brought to the committee.  Jeff noted that a raffle license is being researched, that there is a games manager on campus and that Tony Tedore is attempting to attain an off-campus account for the raffles.  Ron raised concerns of the Spring campus-wide potluck and Krispie Kreme sales.  Both Ron and Jeff stated they will further research these issues and re-address them at the next meeting.  Greg noted that Tim Miller and Russell Saunkeah will present 'shoestring'/'no frills' catering options to the committee for review in the near future. 

Sean questioned why there is a difference in exclusivity with the University Center and other areas of campus.  Jeff and Kathy provided a review of the previous food service provider and the campus' disfavor with their service.  Therefore, a non-exclusivity clause for the University Center (where most of the meetings and conferences occurred) was written into the RFP and has remained there since.  A discussion of exclusivity and its effect on the University Center ensued.  Within the discussion the commission percentage back to the University Center versus a guaranteed commission was discussed.  Jeff noted that this would be a consideration for the RFP. 

Jeff noted that starting in the Spring 2002 semester, sandwiches, salads and snacks will be available at the Java Hut. 

The One Card RFP will be reviewed and is scheduled for Fall 2002 semester.  Jeff noted that the Munch Money card can be purchased.  Kathy expressed concerns of difficulty in getting accounts started for Munch Money.  Greg suggested speaking with Donnie Hitt and noted that getting the account started should be no problem.  Jeff noted Tim's email offering discounts for certain increments purchased on the Munch Money card. 

Greg stated that the student attitude surveys conducted by Sodexho will be brought to the next committee meeting and shared.  Sean asked if the Housing survey be included.  Greg noted several changes for the Lodge that resulted from the Housing surveys.   

Meeting ended at 2:37 p.m.  The next FSAB meeting is scheduled for Thursday, December 6, 2001.  The Spring semester FSAB meeting schedule will change to better accommodate students members that were unable to attend this semester.