Food Service Advisory Board

January 30, 2002

12:00 – 1:30 p.m.

Members present: Jeff Davis, Sean Flaherty, Kathy Griffith, Teresa Kinney, Connie Ott, Samantha Villarreal.

Members absent: Jackie Berning, Cyndi Deville, Gina Giannone, Tim Miller, Janice Tharp, Ron Wisner, Robert Wonnett.

Guests: Russell Saunkeah.

Jeff Davis opened the meeting at 12:15 p.m. and welcomed everyone to the meeting. He asked if there were any questions from the previous minutes.

Jeff noted that the ID Card RFP is out and that only companies that presented to the committee can bid. The pre-bid meeting had eight vendors present. He noted that Compass Group/Canteen Vending announced they are ready to add the ID Card capability if the vending module is purchased. Jeff noted that the committee is reviewing expenses of wiring that will need to be added for the ID Card system.

Jeff noted that he and Tim Miller have worked throughout the semester to bring low cost catering for the student clubs and organizations. He noted that at present the clubs and organizations are purchasing off campus food/snacks for their meetings/events. Russell Saunkeah presented a 'shoestring catering' menu to the committee. The committee reviewed the menu. Jeff asked if the items could be picked up at the Lodge as well as the Pub. Russell noted that both the Lodge and Pub could be designated pick up areas. Kathy Griffith asked if the items on the menu were comparable to Subway and others. Russell noted that the menu prices are actually under other pricing. Russell noted that this is a working copy of the menu and that at this time the final copy will be better designed for distribution.

Jeff noted that the Java Hut has continued the availability of salads and sandwiches for purchase because of the good response from students and staff.

Jeff stated that Charlie Geanetta was unable to attend the meeting today. Jeff distributed the working copy of the Food Service RFP to the committee. He noted that the Appendix has tentative dates and that all the added updates appear in light gray in the document. Sean Flaherty and Jeff added the minimum specifications for the menus, so that menu examples can be provided by the bidding Food Service provider. The issue of non-exclusivity areas was discussed. Kathy noted that many areas of the campus are abusing the exclusivity of the food service provider. Russell noted that many departments call and ask if they have to use catering for a function. Often he determines that it is not cost effective and offers that they seek off campus. Jeff raised a concern that off campus providers' health issues and that the University Center receives no percentage of money from the off campus providers. Kathy noted past experiences with the previous food service provider and the poor quality of service. She noted that with the exclusivity, a department is held to accept poor service. This was the factor in having designated areas of non-exclusivity. A discussion of what areas should be considered for non-exclusivity in the RFP ensued. Sean suggested that in addition to the University Center that the Breckenridge House should be non-exclusive. Connie suggested that the Gallery of Contemporary Art might be a concern for similar issues that face housing. Russell stated that he has already worked with Gerry Riggs on pricing and service for their events. It was suggested that a First Right of Refusal be added to the RFP. Jeff noted that he would address the First Right of Refusal phrasing with Charlie. A decision to have the University Center and the Breckenridge House as non-exclusive was determined.

Sean announced that the Lodge will be open for Summer 2002. It was noted that summer conferencing was up and that there were 2000 bed-nights for summer 2002. Jeff noted that the only conference complaints were that there was no swimming pool and no air conditioning. Sean noted that the Board Plan will be offered in Summer 2002. The eight week session will be approximately half the price of Spring or Fall.

Jeff asked that the committee review the document and give him anychanges by Friday, 2/8/02. He will meet with Charlie about determining when the RFP will be mailed and when to submit information. Jeff noted that it is customary to receive 3 � 4 sets of the food service proposals and that they are lengthy. He suggested that the committee rotate the copies between committee members upon receiving.

Meeting ended at 1:07 p.m. The next FSAB meeting is to be announced and the absent members will be consulted to determine if the day and time works with their schedules.

Respectfully submitted by Samantha Villarreal.