Forms

Forms For Current Student Employees
Name Description
Sign in/Sign Out Form (Timesheet) - Spring 2013 Filled out by student, given to supervisor by due dates for payment
Sign in/Sign Out Form (Timesheet) - Fall 2012 Filled out by student, given to supervisor by due dates for payment
No-Need Work-Study Application For those that do not qualify for need based work study from FAFSA
Appeal for Work-Study For those that did not receive a work-study award
Forms For New Student Employees
Name Description
Affirmation of Legal Work Status This form must be accompanied by the I-9 form along with the acceptable documents.
Direct Deposit Authorization For paychecks
Employee Goals Sheet
Employee Expectations Samples Optional supplement to job descriptions
I-9 Employee completes Section 1. Student Employment will fill out Section 2. Please bring the appropriate documents as specified in "Lists of Acceptable Documents." Employees are also required to supply a Social Security Card and Affirmation of Legal Work Status.
Personal Data Worksheet (PDW) To change personal info (address, phone, etc.)
Social Security Card Replacement Site To fill out form for a replacement Social Security Card if you can't find your original card.
W4 Information Sheet How to complete a W-4 properly
IRS Form W-4 Employee's certification of withholding
Forms For Supervisors
Name Description
Documentation Logs and Written Warning
New Hire Check-In List Must be completed by each new hire
Check-out Procedures Lists the steps required when a student employees is terminated
Evaluation Form (Narrative Format) To evaluate student employee's job performance
Evaluation Form (Checklist Format) To evaluate student employee's job performance
Interview Results Record For recording the results of job interviews.
Wage Change Offer (WCO) - 2012 Form used when employee wages change (raises, promotions).
Compensation Guidelines - 2012 Guidelines for student employee compensation.
Student Employee Position Offer (SEPO) - 2012 Required to hire or re-appoint student employee or make changes to a current appointment (i.e. termination)
Student Employee Electronic Signature Statement Required for student employees using the MyLeave system.
Supervisor Electronic Signature Statement Required for supervisors of student employees using the MyLeave system.
Student Employee Termination Notice Required to terminate a student employee
Job Data Worksheet (JDW) - Fall 2012 Required to hire or re-appoint student employee or make changes to a current appointment (i.e. raise, termination)
Time Report Roster (TRR) - Spring 2013 Submit/enter at the end of each pay period (Microsoft Excel format)
Time Report Roster (TRR) - Fall 2012 Submit/enter at the end of each pay period (Microsoft Excel format)
Payroll Expense Transfer Worksheet Used to change funding sources for student employees