Annual Student Employment Audit Checklist

Every year the Office of Student Employment conducts an audit of on and off campus Student Employment records. These records are required by federal mandate to include the following:

Individual personnel file for each Student Employee.
Check –In sheet for any employee hired after January 1, 2008.
Check-out sheet for any employee terminated after January 1, 2008.
Class schedule for every term worked.
Signed student employee electronic signature statement.
Signed employer electronic signature statement.
Timesheet printouts that note the exact dates and times student employees worked each day (in date order).
Signed copies of all Student Employee Position Offers for each employee (SEPO includes the job description and compensation plan). Signed copies of Termination Notices. Signed copies of Wage Change Offers.
Evaluations for all employees who have worked for you for twelve months, who have received a change in status or rate of pay, or who have been terminated.

During the annual audit, the Office of Student Employment needs to have access to all files for the previous academic year (summer, fall and spring). You may use this checklist in each personnel file to assure the accuracy of your records. Any questions regarding the annual Student Employment Audit may be answered at 255-3464. Thank you for your anticipated cooperation in this matter.