Skip to Page Content

  

Overview

Accounting - Chartfield Requests and Changes Overview

You will usually work with FOPPS and SpeedTypes that have already been set up for your unit. Upon occasion, however, you may need to set up a new Fund-Org-Program or Project Chartfield combination, create a new account, or make changes to an existing Chartfield to more accurately reflect your unit’s activities. For example, if your department were hosting a major conference, you might need a new FOPPS to track the registration fees and conference costs.

To create or modify a ChartField, use the ChartField Request Form:
  1. Many common chartfield requests can be submitted using the COA Lite Chartfield Request Form. The system-wide Chartfield Request Form can also be found at the Office of University Controller Forms page athttps://www.cusys.edu/controller/forms/

  2. Scroll to ChartField Request and click on it.

  3. An Excel workbook with multiple worksheets will open. Fill out the Cover Sheet and all other worksheets pertaining to your request. For example, if you are requesting a change to a Program ChartField, you will have three worksheets to complete: Cover Sheet Program Worksheet SpeedType Worksheet.
  4. Be sure to follow all of the instructions contained in each worksheet.
  5. Submit the Chartfield Forms via email to the Accounting Department.

    Mary Lile 
    mlile2@uccs.edu
    (719) 255-3703 

    Or via Inter-Campus Mail:
    Division of Resource Management 
    Cragmor Hall 110 

  6. You will be notified by email when your request has been approved and the ChartField is ready to use.

    Oksana Glushchenko 
    oglushch@uccs.edu
    (719) 255-3190