Office of Residence Life and Housing
Revised August 2014
For a downloadable copy of this handbook, click here.
As a community of learners living on the campus at the University of Colorado Colorado Springs, we as a community have set forth a set of guidelines that work to develop community in the Villages, and enhance the academic mission of the University. The Resident Handbook is posted on the web as a guide to our current residents and to provide information to our future residents.
The Residence Life and Housing mission is to provide a positive residential environment conducive to learning and personal growth. This includes a commitment to the maintenance and operation of the physical facilities of all student residential areas. To achieve our mission, the Office has developed a set of goals listed below that demonstrate our commitment to our residential students.
Our staff will
· Be committed to student services, educational programming, and the academic and social development of our residents.
· Promote and provide opportunities for students to be engaged in leadership opportunities.
· Partner with residents to have a community that is safe, secure and well maintained.
· Create an inclusive environment that fosters appreciation and understanding for diversity.
· Provide opportunities for students to become active, engaged citizens of their house community, UCCS community and Colorado Springs community.
· Promote opportunities to enhance academic success of residential students in support of the academic mission of University of Colorado Colorado Springs
ABOUT YOUR COMMUNITY
Important Phone Numbers
Summit Village Front Desk 719-255-4042
The front desk for the Summit Village is located on the main floor of Monarch House,
Monarch Front Desk hours:
Monday through Friday except holidays: 8:00 a.m. to 10:00 p.m.
Saturday: 1:00 pm to 6:00 pm
Sunday: 5:00 p.m. to 10:00 p.m.
Summit Village RA On Call 719-255-4600
Alpine Village Front Desk 719-255-6288
The desk at Alpine Village is located in Crestone House next to the Mail Center in room 124 .
Front Desk hours: Everyday except holidays: 5:00-9:00 p.m.
Alpine Village RA On Call 719-255-6500
Timberline Office 719-266-8254
The office of the Residence Hall Manager is located in Taos 109.
Timberline Village On Call Phone 719-255-6600
Available 24 Hours a day
The Lodge 719 -255-3965
Campus Operator 719-255-8227
Public Safety 719-255-3111 or 911
Additionally, any resident questions can be directed to firstname.lastname@example.org. All other services are available through the Monarch Desk during business hours.
Diversity and Inclusiveness in Housing
The University of Colorado Colorado Springs Office of Residence Life and Housing believes campus living is integral to a student's educational experience. The purpose of the Residential Life Program is to promote community development and personal growth. In living on campus, a resident commits to participating in an educational community; a community characterized by respecting the rights of others, accepting personal responsibility and active relationships with others. A community built on mutual respect and responsibility enhances personal and social development thereby adding to the educational experience.
Individuals who learn from these opportunities are better equipped to respond to the challenges of living on campus thus becoming effective members of the community. The Office of Residence Life and Housing is committed to the creation of an inclusive environment for all members to thrive and learn. Housing rules and procedures are created for the safety and comfort of all members. This office will honor and respect all differences and ensure the safety of all residents. Residents who experience any harassment or violation of their personal rights are encouraged to report it to the office or any staff member. They will be given options for further reporting which are not limited to the Department of Public Safety (719-255-3111) and the Office of Discrimination and Harassment (719-255-4324).
Any resident student with special needs as it relates to but not limited to: a person’s race, creed, ethnicity, gender, sexual orientation, gender identity or gender expression, religion, age, disability, or national origin should contact the Director at 719-255-4327. Transgender and transitioning students should also contact the Director regarding housing options for living situations with additional privacy.
The Official forms of communication from the Office of Residence Life and Housing is your UCCS email and postal mail. As a resident, it is your responsibility to check weekly both your University Email account as well as your Village mail box for communications from Residence Life and Housing.
Students will be asked to register their cell phone numbers as part of their check in procedures for an additional form of communication.
Housing and Eligibility
You must be accepted and enrolled as a student at the University and maintain your status as a registered student in order to be eligible to live in the residence halls. If you fail to maintain your status as a registered student, you must notify the Office of Residence Life and Housing in Monarch House. Priority assignment will be given to full-time, degree seeking students unless special permission is given by the University. If the change in your student status occurs after you have checked in to the residence halls, you must notify the Office of Residence Life and Housing via a Petition for Withdraw, you must move out within three days of your change in status unless other arrangements are granted.
You are not eligible to live in owned, operated and/or leased university housing facilities if you have ever been convicted or found guilty of, or adjudicated to have committed, a sex offense in any jurisdiction in the U.S. or any other country or territory. If you are currently or have ever been classified a sex offender pursuant to the laws of the state of Colorado, or similarly classified as a sex offender pursuant to the laws of any other jurisdiction, you are not eligible to live in the residence halls.
If, after agreeing to your contract, you are convicted or found guilty of, or adjudicated to have committed a sex offense, or if you are classified as a sex offender or placed under active supervision by any jurisdiction pursuant to a sex offense, you are required to notify the Office of Residence Life and Housing immediately and to vacate the residence halls within 48 hours.
Mail and Packages
Mail is distributed into student mailboxes on regular mailing days; mail is typically sorted by 5:00 pm. If you lose the key to your mailbox, we will change the lock, give you a new key, and charge you a replacement fee.
The mailing address for Summit and Timberline Village
1010 Austin Bluffs Parkway
Colorado Springs, CO 80918
The mailing address for Alpine Village
4645 Stanton Road
Colorado Springs, CO 80919
Material permitted in student mailboxes is limited to the following: U.S. mail delivered by the U.S. Postal Service, mail delivered through University Mailing Services, important personal messages processed through the Office of Residence Life and Housing, and any approved communication from the Office of Residence Life and Housing. U.S. Postal Regulations regarding items mailed to you must be followed. You may also receive packages from UPS, Fed Ex, DHL or other delivery companies.
All overnight express packages, flowers, cakes, etc., are delivered to the front desk of your Village. If you receive a package, you will receive a package form in your mailbox that you should take to the front desk, or a key for a parcel box located in the mail box area of your Village.
When moving out you should fill out a forwarding address card, which is available online on our website. Mail will be forwarded for 30 days, and only between semesters. Students terminating contracts in the middle of the semester will not have their mail forwarded, and are encouraged to change their address before leaving housing. After that time, it will be returned to the sender. The Office can only forward US Mail; other packages will be refused and returned to sender. It is your responsibility to complete the forwarding address form online and notify interested parties of your change of address.
HEALTH AND SAFETY:
Personal Safety and Security
Assuring total security is not possible for the University. Many benefits such as limited-access entrance doors, Resident Assistants and professional staff members on duty, a night Security Person and Public Safety staff patrolling the campus are provided to assist in security measures. Police services are provided by the Department of Public Safety at UCCS.
We also believe in the effectiveness of neighbors looking out for each other’s interests, and we encourage residents to get to know their neighbors. Residents are encouraged to not allow others into secured areas of housing; each resident will have access via their student IDs, if someone has lost their ID please have them call the office or on call phone for entrance. The Housing staff will support your vigilance and, where applicable, prosecute acts of vandalism, trespassing, and theft.
Residents should promptly report to the Department of Public Safety, 255-3111, and the Office of Residence Life and Housing any incident of theft, vandalism, or unsafe conditions. Whenever possible, the resident should furnish a detailed description of the offender, time and date, make and color of the car, license plate number, etc.
Call 911 in case of an emergency or to report criminal activity. An emergency is defined as any immediate threat to life or property. Incidents that are not life-threatening or criminal in nature, but require assistance from a Residence Life staff member, call the on-duty cell phone.
Additional things you can do to assure your security and safety:
· Lock your room/suite at all times, even when you are just going down the hall for a moment. Do not bolt open your door, as it increases the risk that someone will enter your room, and damages the door and locking mechanisms within.
· Take your valuables with you on vacation breaks. Some homeowner’s policies cover theft of belongings that are brought to school.
· Try not to walk alone at night. Travel on well-lit pathways where there are other people around. If you feel you are being followed, stop in at the nearest populated building and wait until the person has left, or find a phone and contact Public Safety, 255-3111.
Missing Persons Procedures
If a member of the University community has reason to believe that a student who resides in on-campus housing is missing (missing at least 24 hours), he or she should immediately notify the University Police at (719) 255-3111 (3111 from an on-campus phone). UCCS Police will generate a missing person report and initiate an investigation. UCCS Police will also immediately notify the Office of Resident Life and Housing of the missing person report. In the event the Office of Residence Life and Housing is notified directly by a community member that one of the resident students has been missing for more than 24 hours, they will immediately notify the University Police.
The Office of Residence Life and Housing will conduct a “Health and Safety” entry into the suite and room of the reported missing student. The Office of Resident Life and Housing will cooperate fully with the UCCS Police in their investigation, which will include accompanying police into the missing student’s room, interviewing roommates, floor mates, student staff, etc.
Upon initial check- in at the on-campus housing facility, students will be given the option to identify a contact person (in addition to registering an emergency contact) who the Office of Residence Life and Housing shall notify if the student is determined missing by the University Police or other law enforcement agency. This additional contact information will be:
· Accessible only to authorized campus officials and law enforcement
· May not be disclosed outside of a missing person investigation
If after investigating the missing person report the University Police determines the student is missing and has been missing for more than 24 hours, the University Police will then notify the Colorado Springs Police Department and will have the Office of Residence Life and Housing call the student’s contact person no later than 24 hours after the student is determined to be missing.
If the missing student is under the age of 18 and is not an emancipated individual, the Office of Residence Life and Housing will notify the parent or legal guardian and the designated missing person contact, if one has been designated, no later than 24 hours after the student is determined to be missing.
Summit Village, Shavano House and Timberline Village
Alcohol is NOT permitted in Summit, Shavano second, third, fourth and fifth floor or Timberline Village Residence Halls regardless of the age of the resident. Alcohol consumption, possession or hosting a party where alcohol is present will result in a conduct meeting with the Office of Residence Life and Housing as well as possible housing and/or University sanctions.
Any resident student 21 years of age or older may consume alcohol in the privacy of their bedroom or in the common areas of the apartment if all present are 21 years of age or older. Under no circumstance may alcohol be consumed in the presence of individuals under the age of 21. Providing alcohol to anyone under the age of 21 will result in a conduct meeting with the Office of Residence Life and Housing as well as possible housing and/or University sanctions. Residents must be aware of the age of their roommates or guests and act accordingly.
Beer kegs, taps, beer bongs, party balls or other bulk dispensers full or empty may not be brought into a residential facility (both Alpine and Summit). Residents found responsible for possessing such containers may receive additional sanctions.
Alcohol may not be sold in any residential facility.
If the Colorado Department of Public Health and Environment (CDPHE) issues a Medical Marijuana Registry identification card to a student, Colorado law allows that student to possess a limited amount of marijuana for medicinal purposes. However, possession of a Medical Marijuana Registry identification card does not authorize a student to possess, use, or distribute marijuana in any university residence hall or dining facility, or in any public area of the university.
Students who receive a Medical Marijuana Registry identification card prior to residing in a university residence hall may submit a request to the Director of Residence Life and Housing or designee to be released from the housing agreement without penalty. The request should include a copy of the registry identification card along with the documented need for medical marijuana.
If a resident student receives the registry identification after occupancy the student may submit a request to cancel their housing agreement. The request should include a copy of the registry identification card along with the documented need for medical marijuana; the resident student will be released from the housing agreement without financial penalty and will only incur charges up to the time of their proper check out.
In December 2012, Colorado Governor Hickenlooper signed a proclamation enacting Amendment 64 to the Colorado Constitution. This signing has legalized the personal possession and use of less than one ounce of marijuana for those 21 years of age or older.
However, on all University of Colorado campuses, to include UCCS, possession and/or use of marijuana remains prohibited.
The Student Code of Conduct, Section p reads as follows: Possessing, using, manufacturing, distributing, or selling illegal drugs or drug paraphernalia, including the misuse of prescription and/or over the counter medications. Although possession and use of marijuana is no longer a crime under Colorado law, the possession and use of marijuana remains illegal under federal law. Consistent with federal law, including the Controlled Substances Act and the Drug Free Schools and Communities Act, the use and/or possession of marijuana in any form is prohibited on campus and/or on any property owned, leased or operated by UCCS, including UCCS student housing.
Students found in violation of the Article 7, Section p, of the Code of Conduct will be referred to the Office of the Dean of Students and/or Residence Life and Housing for possible conduct sanctions.
In addition, UCCS provides an Alcohol and Other Drug resources website for the campus community, which can be found at: http://www.uccs.edu/aod.
Fire Safety Procedures
Students should map out the most direct evacuation route from their room and when the alarm is sounded they should leave the building IMMEDIATELY. No resident may use an elevator during a fire alarm. Residence Life Staff will check to see residents have left the building as they exit themselves. It is a violation of Federal Law for anyone to remain inside a building when a fire alarm is sounding. Failure to evacuate the building during a fire drill or fire may result in disciplinary action. Under NO circumstances may a resident return to the building before permission is given from Fire or Public Safety official. Fire drills will be conducted each semester without notice to the resident population.
Weapons and Firearms
With regard to any weapons, other than handguns carried in accordance with the Colorado Concealed Carry Act, §18-12-201, et. seq., C.R.S., University Policies, rules and regulations, prohibit weapons and firearms anywhere on property owned or operated by the University.
First Year Experience Village: Summit Village, Sunset Creek-Timberline, Shavano House are First Year Experience Villages or buildings. Residents in these villages are predominantly under the age of 21. For students living in these villages, this Agreement is conditioned on the Student’s agreement not to bring any weapon or firearm, including any handgun(s) carried in accordance with the Colorado Concealed Carry Act, §18-12-201, et. seq., C.R.S., into any part of the Residential Hall Facility, including rooms, apartments and common areas. Notwithstanding any other language in this Agreement, the University may terminate this Agreement immediately for violation of this paragraph.
Alpine Village : Students who have in effect a valid permit (“Permit”) issued under the Colorado Concealed Carry Act, § 18-12-201, et seq., C.R.S. agree to maintain the Permit at all times in accordance with the Act. Students living in a two or four bedroom apartment must obtain agreement of their roommates in order for the student to carry concealed and/or store the handgun in the room. The student must provide a copy of the Permit to the Residence Hall Director. If the Permit is revoked, expires, or is not renewed, student shall immediately provide written notice to the Residence Hall Director and agrees to immediately remove the handgun from the premises. Students with a valid Permit agree to comply with the Act in all respects including, but not limited to keeping the handgun concealed at all times. Any time student’s handgun is not being carried on the student’s person in accordance with the Act, the handgun must be i) kept locked in student’s vehicle, ii) kept in a locked room safe provided by the University, or iii) checked in/out through the Department of Public Safety where it is secured by that department. Information regarding Concealed Carry Permit holders is shared with the University Police, who may check the validity of the permit, and other university administrators as needed.
Health and Safety Inspections
There will be a Health and Safety Inspection at least once a semester. Two housing staff members will go to each room to ensure that there are no fire, safety, or health violations in your room. Notification of the Health and Safety Inspection will be posted at least 24 hours in advance. Students will receive notification if they have any fire, health, or safety violations in their room.
Items which are in violation of the Health and Safety standards for the Villages will be taken to the main office for the appropriate Village. You will be allowed to pick up items at the end of the semester. If you are cited for the same items a second time, they will be disposed of by the Housing Staff. If you have been cited for a health violation (uncleanliness) you will have three (3) days to rectify the situation. Failure to comply will result in disciplinary action and may result in a fine.
The office of Residence Life and Housing is committed to supporting campus sustainability efforts. In all of the housing villages there are waste containers as well as single stream recycling containers. In Summit village the containers for both waste and recycling are located on each hall and are taken out every day of the work week. Summit village also has high efficiency shower heads to conserve water as well as water efficient toilets.
In Alpine village residents are responsible for taking their room’s recycling and waste to the containers that are located outside of the Crestone and Shavano house buildings. In Timberline village residents are responsible for taking out their recycling and waste to the large containers located in front of both buildings on the street. Plastic grocery bags and large plastic bags are to be put into the waste container as they can clog up the machines at the recycling center we use.
In every village compact florescent bulbs or LED bulbs are suggested for personal lamps as they consume less electricity than standard bulbs as well as last longer.
In the Lodge residents will compost any food they did not consume as well as compostable cups, straws, and napkins. The food collected from the compost will go to help create fertile soil for the on campus green house.
Yearly the office and residents compete in campus conservation nationals with the help of the office of sustainability.
Residence Hall Association (RHA)
The Residence Hall Association, also known as RHA, shall provide for a cooperative effort in unifying and serving the resident student and will serve as an advocate for those living in the villages on the campus at UCCS. Residence Hall Association shall support student rights and the development of community with the villages. Finally, Residence Hall Association shall develop and maintain programs and concepts that support the mission of Residence Life and Housing.
The Residence Hall Association has weekly meetings every Monday at 6pm in the Monarch conference room. Residents are encouraged to attend these meetings and share their ideas for programs and ways to improve our residence halls.
National Residence Hall Honorary (NRHH)
Since 2005, the University of Colorado Colorado Springs Chapter of the National Residence Hall Honorary (UCCS NRHH) has been recognizing outstanding leadership, service and dedication to the residential community of UCCS. NRHH believes there is great value in participating in one's residential community. It not only strengthens the entire residential community, but it also provides a meaningful experience for all of those involved. NRHH exists to honor those that have gone above and beyond the call of duty within the UCCS residential community. Through the submission of "Of the Month" nominations, we are able to honor these students and give them the potential for local, regional, and national recognition for making outstanding contributions to their residential community.
NRHH strives to represent four core pillars:
NRHH is a service of the National Association of College and University Residence Halls, Inc. (NACURH). NACURH firmly believes in the value of student involvement in residence hall life through community service, social programs, and educational programs. NRHH is the exclusive nationwide organization that recognizes residence hall leaders. Residents must have lived on campus for one semester before they are eligible to be inducted to NRHH and must meet the minimum GPA requirements.
Room Inspection and Entry
Residence Life staff and other appropriate University staff may enter a resident’s room or suite for maintenance work and inspections, pest control treatment, requested services, to determine compliance with University rules and regulations according to the terms of the Housing Contract, for safety or health reasons, or when there is, in the judgment of a staff member, an emergency situation. Residents will be notified in advance whenever possible. The staff member will leave a notice in your room any time it is entered, except during fire alarms and drills or Health and Safety Inspections.
Maintenance Work Orders
If there is a maintenance issue with your room, you can fill out a work order online at www.uccs.edu/~residence select Current Resident. If it is determined that any damage was caused by resident abuse, charges for the work order will be placed on your student account. Please note that in Alpine Village, it is expected that residents change the light bulbs above the vanity, bath, shower, toilet and entryway, as these are standard light bulbs. We encourage the use of compact energy bulbs that are better for the environment.
Timberline Village maintenance concerns will be addressed by the staff at Sunset Creek and will be escorted by a UCCS staff member.
Please do not attempt to fix clogged kitchen drains on your own. The use of chemicals can be harmful to yourself, and our staff members.
High efficiency Shower heads have been installed to assist with water conservation, residents are not allowed to switch out shower heads under any circumstances.
Personal Injury and Illness
We reserve the right to request medical assistance; including an ambulance, on your behalf should it be necessary. It is the Office of Residence Life and Housing’s policy not to transport sick or injured individuals. Medical care providers will be instructed to bill the cost of their services to you. The University does not assume responsibility or liability for payment of medical bills that may be a result of accidental injury or illness while you reside in the Villages.
Per Colorado Revised Statutes 23-5-128, we are required to notify you about the modestly increased risk of contracting meningococcal disease due to living in a residence hall facility. Meningococcal disease is a contagious disease that causes an infection of the spinal cord fluid, and the fluid that surrounds the brain. Immunization against meningococcal disease decreases the risk of contracting the disease. We encourage you to contact your personal physician, your local health department, or the UCCS Student Health Center (719-255-4444) about receiving a vaccination if you have not already done so.
YOUR LIVING ENVIROMENT
The Residence Life staff realizes the importance of personalizing your room and suite. These decorating guidelines have been established to prevent damage to the room/suites and to comply with fire codes.
No area in the Villages may be painted by a resident. If a resident paints his or her suite, room, or any common area in the Village, he or she will be subject to disciplinary action and will be assessed damage charges.
Residents shall not hang, post, display items, or place stickers, fake snow, or paint on or around windows or the exterior of the room/suite windows. All decorations in a room or suite should be of a temporary nature to prevent permanently defacing or damaging your suite/rooms finishes. Posters and other wall decorations can be hung with thumb tacks or panel nails only. Any decorations hung on any door may be put up with masking tape only. No wall paper or contact paper is permitted anywhere in your room/suite. Dart boards of any kind are prohibited.
The hallway side of your suite door is a common area. Please remember that as this is a public area, any items hung on your door must be appropriate for public viewing. If an item is deemed by housing staff to be inappropriate, you will be asked to remove it and place it in a non-public area. No items may be placed on the outside of your windowsill, as it is illegal to remove your screen.
The following furnishings are provided in your room, and or apartment. These items are to remain the room or suite. A fine will be assessed to the community or individual responsible for furniture removal and/or damaged furniture. This includes moving furniture from room to room, or altering the furniture. It is expected that the furniture that is in your room, will stay in your room. Please note that the bedrooms and living room in the Alpine Village do not have lights provided. Residents need to bring their own lights, and there are switches in these areas to control lights in the rooms.
· The bedroom- Residence Halls: An extra-long twin bed; a desk with a chair; a wardrobe; a bookcase; mini- blinds; a trash can. Double occupancy rooms have two beds, two desks and two chairs, two wardrobes and two bookcases. Bedrooms in Timberline Village do not have wardrobes and desks will be located in the common areas.
· The bedroom- Apartments: A twin bed; a desk with a chair; a bookcase; mini- blinds; dresser, and a shower curtain.
· The common room- Residence Halls: A loveseat, a chair, and an end table.
· The living room Apartments: A sofa, a chair, coffee table, dining room table with chairs, and an end table
Items allowed in Summit: Small Microwave, small refrigerator, hot air popcorn popper, Crock Pot, and coffee maker. All standard appliances are permitted in the Alpine and Timberline Village Apartments, as they have the proper kitchen facilities for their storage and safe use. Prohibited items in Summit Village : Any appliance with an open coil heating element, such as, hot plates, space heaters, toaster/toaster ovens and indoor/outdoor grills are prohibited in Summit Village. Please see the Conduct Expectations section for a complete list of prohibited items in housing.
Room Changes and Roommate Mediation
There is a two-week room freeze at the beginning of each semester to allow the Office of Residence Life and Housing time to reconcile housing concerns. During the 3rd week of the semester and two weeks prior to the end of the semester (fall only), room change requests will be accepted by following these guidelines.
1. The resident must fill out a Room Change form that is available at the offices in Monarch, Taos or Crestone. Requests will be processed on a first come first serve basis and are based upon availability of the pending request.
2. The resident will receive an EMAIL notifying them of their assignment and further instructions.
3. The resident must complete their move, check out with their RA by the specified deadline or the move will be forfeited and/or improper check out fees assessed.
Room changes will not be accepted at any other point during the year, unless approved by the Director, Associate Director, Assistant Director or Resident Hall Manager. If your situation is a roommate conflict we suggest you work with your RA to resolve the situation. Students, who change rooms without following the above guidelines, or receiving permission from the Residence Life Professional Staff will move back into their original space and are subject to disciplinary action.
Room change requests involving safety issues may bypass the mediation process and be addressed directly with the Director, Associate or Assistant Director of Residence Life and Housing. Safety issues may include matters related to a person’s race, creed, ethnicity, gender, sexual orientation, gender identity or gender expression, religion, age, disability national origin, or other characteristic that could cause a safety concern if addressed through the normal medication process. Room change requests based on safety are given first priority.
Cable and Telephone Services
All housing facilities offer basic cable TV to all students. Common area phones can be located in Summit and Alpine Villages. If there are issues with this service, please go to our website and fill out a work order or contact your RA.
Computer Hook Up
University policy prohibits modem use over phone lines. The only exception to this is the use of TiVo or similar recording devices. Each student will have a data jack with high-speed direct connectivity to the campus system and Internet; the villages are also equipped with wireless internet. For Set up information for your Ethernet card, please visit the IT web site for directions.
The Villages have equipment that residents may check out items at the front desk in the lobby of Monarch, or Crestone Houses. Timberline Residents can call the RA on Call after 5pm for equipment check out. Sports equipment, games, videos, and limited cleaning products and equipment are among the items available. Residence Hall Association has provided DVDs for use of residents in their private room. Items must be returned within 24 hours in good condition. Failure to return checked out items within this time frame will result in a fine of $25.00 per day each day the equipment is late. You will be billed within 48 hours of the item being late.
If you lock yourself out of your room, come to the front desk during business hours, or contact the RA on duty during off hours. A staff member will accompany you to your room, and let you in. You must provide valid ID to gain access to your room. If you do not have your ID, you will be asked to verify your student ID number and your home phone number. If you are let into your room more than 2 times in a given semester, you will be assessed a $25.00 fine for each time that you are let into your room for the remainder of that semester. If you have lost your key, your locks will be changed and you will be charged for the re-keying of your room and/or suite.
Please remember that being let back into your room when you have misplaced your keys is a service provided by the staff, not a right as a resident. There will be times when a staff member is not available at that time to let you into your room, but will be there as soon as possible.
Summit Village has the following facilities available for student use.
Laundry Room . The laundry room is found on the first floor of Keystone House. It has an outside entrance. This facility is open 24 hours a day.
Vending Machines . The vending machines are located in the lobby of Monarch House. Access to these machines is 24-hours a day.
Floor Lounges . Monarch, Keystone, Breckenridge and Aspen House have floor lounges with chairs and couches for student use. The lounges are open 24 hours a day. You are expected to observe the guest policy and the quiet hours when using this room. Please throw away trash in the trash areas located in each building.
Alpine Village has the following facilities available for student use.
Laundry Room. The laundry room is found on the first floor of Crestone House. It has an inside entrance only. This facility is open 24 hours a day.
TV Lounge . The TV lounge is on the first floor of Shavano House. This lounge is open 24 hours a day.
Vending Machines . The vending machines are located in the lobbies of each house. Access to these machines is 24-hours a day.
Commons Room : There is a commons room located in Antero House. It can be reserved for resident use.
Timberline Village has the following facilities available for student use.
Laundry Room. The laundry rooms are located in each building. It has an inside entrance only. This facility is open 24 hours a day.
All Sunset Creek outdoor space and club house locations including courts, sand volleyball, etc. are available to residents The Sunset Creek Pool and Fitness Center open at 9am and close at 10pm.
ABOUT YOUR CONTRACT
Cancellation of Contract
The Office of Residence Life and Housing reserves the right to terminate or modify the terms of the Contract when the Director of the Office of Residence Life or a designee learns that a resident has been charged or convicted of a crime or crimes against any persons, or involving any other conduct that severely disrupts or threatens the safety or security of other residents, or themselves.
Once the semester begins, you are fiscally liable for the full balance of your housing contract. If you have withdrawn from the University, unless it is a result of disciplinary action, you will be released from your Housing Contract providing you do not re-enroll for at least one semester. It is the student’s responsibility to notify the Office of Residence Life and Housing if they have withdrawn from school. Students asked to leave because of disciplinary action are responsible for the full balance of their room and board fees.
Modification of the Contract may include, but is not limited to, restricting the student’s access to housing facilities and suspension or expulsion from the residence or dining facilities. A student will be given notice as stipulated in the Student Conduct Process described later in this Handbook.
In order to cancel your Housing Contract and/or meal plan contract you must complete the following procedures (this includes withdrawal from the University):
· Students may petition by downloading our form online at http://www.uccs.edu/residence/book-now/cancellations/petition-to-terminate-housing-agreement.html and review the necessary information regarding documentation to be included with your petition.
· Complete the form and return it along with your documentation to the front desk to the attention of the Associate Director of Residence Life and Housing.
· The Associate Director of Residence Life and Housing will review the petition to verify that it is complete. Upon verification, the petition will be reviewed by a committee. You may be asked to provide additional documentation and such requests will be communicated to you via your UCCS email.
· The student will be notified of the decision of the committee via UCCS email.
· If released from the Housing Contract or Meal Plan, the housing bill will be pro-rated based on the cancellation polices listed at http://www.uccs.edu/residence/book-now/cancellations/petition-to-terminate-housing-agreement.html.
· If the student is not released, he or she is still liable for the full balance of room and board, regardless of if the student is choosing to live on campus or has checked out.
Cancellation of Contract: Petition Appeals
There are opportunities for appealing decisions regarding your petition. You may appeal the decision provided your appeal meets one or more of the following criteria:
1. Significant procedural rules were not adhered to;
2. If the decision is found to be arbitrary or capricious.
3. There is new evidence to present to the appeals committee.
You may not appeal for any other reason. You must send your appeal in writing to the Director of Residence Life and Housing within five (5) business days of the receipt of your decision. In this letter you must state, in detail, what criteria your appeal is based on.
Check Out Procedures
To check out an appointment must be made with your Resident Assistant at least 24 hours in advance so that he or she can inspect your room/suite before you leave for Winter or Summer breaks, or if you are withdrawing from housing at any point in the Academic Year, including as a result of disciplinary action. Checking out through the front desk does not constitute a proper check out; it must be with your RA, unless your RA makes other arrangements. You will be provided with information regarding room cleanliness and condition before your check-out appointment.
Your room should be prepared for inspection, i.e., clean and damage-free, BEFORE the R.A. arrives for your appointment. The R.A. will meet with you at the designated time and review with you the Room Condition Report completed at the beginning of the semester. A professional staff member will also inspect your room after the building has closed and document any additional damage that the R.A. may have overlooked, and to assess final damage assessment and costs which will be placed on your student account, or taken from your deposit if you are not returning.
For Winter Break (Summit and Timberline Villages as well as first year housing in Shavano House Only), your room must be cleaned, all plugs must be unplugged, refrigerators must be emptied, trash removed from the rooms, and all common areas (living rooms and bathrooms) must be cleaned before your appointment with the R.A. All lights must be turned off, blinds closed, and your keys returned to the R.A. before departure. The R.A. will document any damages and you will be charged for materials and labor to repair the damage.
For Summer Break, all belongings must be moved out of the room/suite before the appointment, in addition to the other requirements as stated above. The University reserves the right to dispose of any personal property 48 hours after the end of the contract term.
If you miss your check out time with your RA, without prior notice, you will be charged $50.00 for an improper check out. Failure to properly check out will result in financial liability for damages, room and mailbox keys, as well as an improper check out fee.
The University expects depreciation of the facilities and furnishings through natural usage. However, each student will be charged for damage, or other loss incurred, to the building, furniture and equipment that is a result of carelessness or misconduct. Damage within the student room and/or suite is the joint responsibility of the person assigned to the room and/or suite unless individual responsibility is determined. Students are responsible for public areas. A charge for damage of a public area will be distributed among the residents when it cannot be determined which individuals are responsible for the incident
Housing Charge Appeals
Any charges placed on students accounts for maintenance issues; room billing and disciplinary fines must be appealed within 30 days to the Associate Director of Residence Life. Write a detailed letter of explanation email it to email@example.com or mail to 1010 Austin Bluffs Parkway, Colorado Springs, CO 80918.
To appeal charges from End of Year inspections, complete the following form: http://www.uccs.edu/residence/current-resident/services/appeal-housing-charges.html
Renewal information will be available at the beginning of every spring term. Due to space limitations on campus, changes are made from year to year to best meet the needs of our residents.
Use of student rooms or resident hall facilities for commercial purposes, commercial solicitation, or promotion is prohibited, except by written authorization by the University. Students may not operate, advertise, or promote a private business from their rooms or resident hall facilities.
Relocation and Consolidation
· University reserves the right to move residents from one unit to another for the best use of facilities.
· University may also change room assignments when vacancies occur anytime during the semester.
· University reserves the right to place any student at any time into an existing space. This may mean if there is an opening in your suite or double room you may have a new roommate or suitemate assigned into your suite at any point during the year. The office will try to announce a new roommate via email to roommates in the suite.
· Residents on a floor with low occupancy may be required to move to another floor for consolidation anytime during the year.
· Students living in rooms equipped for people with disabilities may be moved (if a like accommodation can be found) if a student needs that type of accommodation.
· At the beginning of the Spring Semester, new students will be assigned into existing openings.
· Any behavior that intentionally shows neglect of another student’s rights with the intent to get a private room or find extra space in a suite is strictly prohibited and will result in disciplinary action. The imposing student will be moved into another accommodation, or charged the full amount for their room.
· Students who, through their actions, are considered a disruption or threat to themselves or others may be relocated or removed at any time.
The casualty insurance carried by the University protects UCCS against non-vandalism damage to the houses and common areas. This insurance does not cover, nor is the University responsible, for damages to your property. Your Housing Agreement clearly states that you are responsible for obtaining insurance for your personal property.
We strongly recommend that you take steps to ensure that your personal property is covered from casualty losses such as theft, fire, flooding, and other acts of nature or man. The following are alternatives you may pursue:
· You may be covered by your parent’s homeowners insurance under coverage away from premises clause. You will need to check with their insurance agent to see if 1) you are still considered a member of the household, and 2) the coverage is adequate considering the value of your belongings.
· You may contact any number of local insurance agents to obtain appropriate insurance for your needs.
Several rooms will be reserved for students who enroll in and attend Summer Term classes or who will be enrolled for the following Fall semester. The summer application will be available during the spring semester. Summer residents will be housed on a first-come, first-served basis. The completed application must be submitted to the Office of Residence Life and Housing. Summer Term occupancy fees are in addition to the Academic Year fees. Summer Term occupancy requires a separate Housing Agreement to be completed.
RESIDENCE LIFE STANDARDS OF CONDUCT
As a member of the UCCS residential community, you are expected to uphold University standards, which include abiding by criminal and civil laws. These standards and laws assist in promoting a safe and civilized community. If you are involved in an infraction of the rules, the primary goal will be to help you correct your behavior and become a more responsible member of the community. You will be given every opportunity to do so. Residence Life follows the University’s Judicial Affairs Procedures.
If efforts to work with you fail, or if the violation is serious, further disciplinary action will be taken, including one or more of the following:
· Counseling. A dialogue takes place between the Residence Life and Housing staff and you about the incident and the behavior expected from you.
· Warning. This written warning states that the behavior is inappropriate and that subsequent infractions should not occur or more serious action could be taken.
· Probation. A stringent action can be issued in response to serious or frequent violations of Village policies. Probationary status is issued for a specific period of time with specific restrictions placed on you. Parent(s) or guardian(s) will be notified of this action. Subsequent violations may result in termination of your Housing Agreement.
· Behavioral Stipulation. A condition or requisite is specified in response to an infraction of the rules.
· Restitution. You pay for damages or expenses incurred because of your behavior.
· Fines. A financial sanction to serve as a monetary incentive to uphold the Village policies.
· Community Service. You are assigned to a specific duty for a specified period of time. The community service assignment corresponds to the nature and seriousness of the incident. Failure to complete this portion of a sanction within the stipulated time will result in a monetary fine of $25.00 per community service hour placed on your student account.
· Reassignment. You are reassigned to a different room within one of the Villages.
In addition to the above measures, the following may apply:
· Exclusion from an Area or Person. The Office of Residence Life and Housing reserves the right to exclude (prohibit entry to a specific area or House) or prohibit contact with specific persons to those persons whose behavior is determined to be detrimental to the well-being of the Village community or a specific individual or is incompatible with its function as part of an educational institution. Exclusions will normally be for a specified period of time, after when they are eligible for review. Failure to comply with the terms of exclusion may result in disciplinary action and/or arrest.
· Suspension or Expulsion. You will be prohibited from residing in any University-operated residential building on either a permanent or temporary basis. Parents of students under age 21 will be notified of this action. If you are removed from housing for disciplinary action you will still be financially liable for your room and board.
· University Action. This may result in University probation, suspension, expulsion or exclusion.
Incidents vary in seriousness, degree of disruption, and damage to the facilities. These factors are considered when deciding disciplinary action. Repeat offenders are dealt with more severely than first-time offenders even when violations are not individually serious. If you have been advised and warned that you are in violation of a rule or policy, you are expected to not repeat the violation. If it is, you should expect a rapid escalation in the seriousness of the disciplinary response.
Alcohol and all drug related conduct infractions may include but is not limited to the following:
· First Time-Low Level Offense: Warning, Choices ($60 fee)
· First Time-Aggravated Probation: Choices ($60 fee), Minor in Possession (MIP), parental notification
· Second Time-Low Level Probation: community service (8 hours), MIP, parental notification, classroom education ($60 Fee)
· Second Time Aggravated Probation: community service (16 hours), MIP, parental notification, classroom education ($60 Fee)
· Third Time At risk for suspension from housing, life time probation in housing, community service (24 hours), MIP, parental notification
· Notification of all university scholarships as well as Athletics, CLC and PGM when any infraction occurs
Drugs - Marijuana
· First Time-Low Level Offense: probation, personal assessment, classroom education ($60 Fee), parental notification
· First Time-Aggravated Offense: probation, personal assessment, classroom education ($60 Fee), parental notification, community service (8 hours)
· Second Time Low Level Offense: extended probation, at risk for a 30 day suspension, classroom education ($60 Fee), community service (16 hours), parental notification, reflection paper, counseling assessment
· Second Time Aggravated Offense: extended probation, at risk for a 30 day suspension, classroom education ($60 Fee), community service (24 hours), parental notification, reflection paper, counseling assessment
· Third Time At risk for suspension from housing (minimum one semester), life time probation in housing, community service (24 hours), parental notification, counseling assessment
· Notification all university scholarships as well as Athletics, CLC and PGM when any infraction occurs
Drugs – Other Illegal Drugs or Misuse of Prescription Medication and Distribution
· First Time-Low Level Offense: probation, at risk for suspension, personal assessment, classroom education ($60 Fee), parental notification
· First Time-Aggravated Offense: probation, at risk for suspension, personal assessment, classroom education ($60 Fee), parental notification, community service (8 hours)
· Second Time-Suspension for one semester, counseling assessment needed for return to housing
· Notification all university scholarships as well as Athletics, CLC and PGM when any infraction occurs
Summary Housing and/or University Suspension.
Selected Administrative officers have the authority to summarily suspend any student from the Summit, Timberline or Alpine Villages or the University when, in the opinion of these officers, such suspension is necessary to maintain order; to preserve the orderly functioning of the University; when a student is interfering in any manner with the public or private rights of citizens on University-owned or controlled property; when a student is threatening the health or safety of his or her self or others; when a student destroys or damages the property of the University or its students, faculty, staff or guests.
There are opportunities for appealing decisions made by the hearing officer, within the discipline structure. You may appeal the judicial decision provided your appeal meets one or more of the following criteria:
1. Significant procedural rules were not adhered to
2. New evidence
3. If the sanction is found to be arbitrary or capricious
You may not appeal for any other reason. You must send your appeal in writing to the Director of Residence Life and Housing and an Appeal Committee with be established within five (5) business days of receipt of this sanction letter. In this letter you must state, in detail what criteria your appeal is based on and/or provide any new evidence. The Director and the committee will determine validity of your appeal. You will receive this decision in writing within ten (10) business days.
Students living in housing are expected to conform to the University of Colorado Colorado Springs Code of Conduct at http://web.uccs.edu/studentconduct. Respect and consideration for the rights of others and their needs for study time and rest are of first importance. If a student’s behavior is disruptive to others, that student is expected to respond to requests from staff and fellow students.
There are other behaviors that can negatively impact a community environment. These conduct expectations apply to residents and non-residents. These guidelines are listed separately from the Standards of Conduct, as they are specific to the residential community at UCCS. Residents are responsible for the actions of their guests. Violations of any Residence Life policy appearing in this publication or communicated through the Office of Residence Life and Housing printed materials are subject to disciplinary and/or financial action. These violations include, but are not limited to:
Article I. Common Area Damage
We are all responsible for the maintenance and upkeep of the residence halls and apartments. A major problem in any residential community is the existence of theft and intentional and/or senseless destruction and finding ways to hold the person or persons accountable for their actions. All Common Area Damage charges are listed on our website.
Section 1.01 All student damages will be normally assessed at replacement and overtime labor costs. The student will also be liable for appropriate disciplinary action. If a student wishes to dispute a bill for residence hall damage, they must do so in writing within 30 days of the date of the bill to the Office of Residence Life and Housing. If you know who is responsible for a theft or damage to any of the common areas or to any public area, you are responsible for reporting this information to the Office of Residence Life and Housing.
Section 1.02 Students who cause damage or engage in theft will be subject to both restitution and immediate disciplinary action. Students are responsible for public areas in all University-owned housing. When it cannot be determined which individuals are responsible for the damage or theft a charge for damages or theft will be distributed among all of the residents in the appropriate Village.
Article II. Guest and Visitation Policy
In the Villages, visitation is a matter of individual choice. The right of your roommate to have a reasonable degree of privacy has precedence over your right to have a guest. It is important for you and your room/suite mate(s) to discuss visitors and overnight guests, and arrive at an agreement acceptable to all of you within the following guidelines. Visitation is defined as social visiting in student rooms. Abuse of the visitation policy will result in disciplinary action. Visitation does not permit the resident to provide housing, lodging, or residency for a guest other than as outlined in the Overnight Guest section. Residence Life staff members are not trained to conduct room inspections to see whether or not residents are in compliance with guest policies. The staff will, however, confront any resident identified as being in violation of this policy. If you feel your rights have been violated because of abuse of guest policies, contact any Residence Life staff member.
Section 2.01 Day Guests: The student host must accompany his or her visitor at all times, and is responsible for the visitor’s understanding and compliance with the Village’s regulations.
Section 2.02 Overnight Guests: Student hosts will be held accountable for their guest’s behavior. Guests are permitted to stay overnight under the following conditions:
Section 2.03 The guest is expected to comply with all Village regulations. It is the host’s responsibility to ensure that his or her guest is familiar with these regulations. Student hosts will be held accountable for their guest’s behavior. The host must accompany their guest at all times in the Village.
Article III. Hall Sports Policy
Section 3.01 Hall sports are prohibited in the Villages. Students involved in hall sports are liable for any injuries and all residents can be charged for any damage to the hallways.
Section 3.02 Playing any type of game which poses risk of damage or injury in the hallways, lounges, student rooms, or common areas of the building, or in specified areas close to buildings, for example, hockey, golf, darts, water fights, and skate boarding is prohibited.
Article IV. Lounge and Public Area Use Policy
Section 4.01 Residents and guests may not conduct activities that restrict the use of any lounge or public area in housing.
Article V. Health Policy
It is expected that all residents keep their room, bathroom, and suite areas in a state of cleanliness.
· Bathrooms should be cleaned once a week.
· Food and/or open containers of drinks should not be left out.
· Floors should be swept or vacuumed weekly.
· Trash should be removed from the room and suite regularly. Trash must be disposed of in an appropriate trash disposal area. Trash must be placed inside the container. Anyone leaving trash in the hallway or placed next to the container is subject to disciplinary action and/or a fine.
Section 5.01 All residents are expected to keep their room at a level of cleanliness so that the facility will be healthy for all campus residents.
Section 5.02 All residents are expected to follow cleaning expectations as defined in their roommate agreement.
Article VI. Noise Policy and Quiet Hours
Section 6.01 Quiet study hours will be strictly enforced during the following times:
Section 6.02 During finals week, a 24-hour quiet policy will be enforced.
Article VII. Pet Policy: There may be exceptions to this policy for Residence Life Programs and assistance animals.
Section 7.01 Pets of any kind, except fish are not allowed. Residents are allowed to have 1 10 gallon or less fish tank in their room/suite.
Section 7.02 Keeping or bringing a pet or animal into the residence halls or apartments will result in disciplinary action and, if necessary, fees will be posted to your student account if associated with clean-up and disinfection of the area. Students found w/ pets will be given 48 hours to remove the pet from campus.
Section 7.03 Any resident requiring an assistance animal must provide documentation to the Disability Services Office for approval prior to bring your assistance animal into the residential buildings.
Article VIII. Prohibited Items
It is the intent of the Office of Residence Life and Housing and the University that all students may work, study and live on campus in safety. If found, these items will be confiscated. The resident may reclaim these items at the end of the semester. Exceptions to this are listed next to specific section.
Section 8.01 Permanent fixtures or appliances, such as ceiling fans and window air conditioners are not allowed. Students can reclaim these items three days after notification of removal.
Section 8.02 Multiple outlet octopus plugs or extension cords are not permitted. All power strips must be UL approved.
Section 8.03 Appliances that require 600 watts or less are permitted. Appliances with open coil heating elements, such as hot plates, space heaters, and toasters, are a fire hazard and are not allowed in Summit Village. This includes indoor grills of any type or wattage. Alpine and Timberline Village may have small kitchen appliances.
Section 8.04 Halogen lights are a fire hazard and are not allowed.
Section 8.05 Waterbeds are not allowed. Electric blankets are not allowed.
Section 8.06 Bicycles, skateboards, roller blades, and/or roller skates cannot be ridden or worn in hallways, stairwells, dining houses, or indoor public spaces.
Section 8.07 Open flames and incense are not allowed in residential facilities
Article IX. Room Key and Building Security
Your key allows you access into your suite and your room. Its acceptance and use is subject to your compliance with the following guidelines:
Section 9.01 Immediate reporting of lost or stolen keys to the Office of Residence Life and Housing. Your lock will be changed and new keys issued to you and your room/suite mates. A service charge will be assessed for lost or damaged keys. This fee offsets the cost of the keys, lock pins or cores, and the expense of changing the lock. Please note that damaged keys must be turned in to the Office of Residence Life and Housing for you to receive a free replacement key. Failure to do so will result in a lock change and/or disciplinary action. After hours or weekend reports of lost keys will be handled the next business day; contact your RA or the on duty staff for a lock out.
Section 9.02 You may not lend your key to others.
Section 9.03 Mere possession of a key does not automatically confirm rights of entry. Do not assist persons who may be having difficulty gaining entry. You may not let persons whose privileges have been revoked, or guests of others, enter the property with your key.
Article X. Solicitation Policy
Section 10.01 Solicitation of any kind is prohibited. Please contact Public Safety at 255-3111 if a solicitor comes to your door.
Article XI. Smoking Policy
Section 11.01 Smoking is not allowed in any residential building. Per Colorado State Law, you must smoke at least 20 feet away from any building entrance.
Section 11.02 If you are a smoker, and checked that you did not want roommates who smoke on your housing application, you may be relocated to a different room depending on space availability.
Section 11.03 If you own a hookah, tobacco pipe, or other smoking device, it must be completely extinguished and cleaned before it can be allowed in any residential facility. If it is found that these devices have been used to smoke items other than tobacco, you may be subject to the Standards of Conduct policy on illegal drugs.
Article XII. Trash Policy
Section 12.01 Disposing of personal trash in the hallways, lounges or any other public area will result in a fine to your student account.
Article XIII. Windows and Ledges Policy
Section 13.01 Screens must be kept in your windows at all times. If you remove any screen in your bedroom and/ or suite there will be a $25.00 fine posted to all residents accounts, unless the responsible party notifies the housing staff. A work order will be immediately generated to put the screen back into the window. This $25.00 fine does not cover the costs for a new screen, so additional fees will be charged if a new screen is needed, or is not in plain sight when maintenance staff comes to inspect the room.
Section 13.02 Throwing items of any kind from windows or bridges; keeping items on window ledges or removing window stops is prohibited.
Section 13.03 Using windows as a means of entry and/or exit is prohibited.
Student Code of Conduct
Policies and Procedures
The purpose of the Student Code of Conduct is to maintain the general welfare of the University community. The University strives to make the campus community a place of study, work, and residence where people are treated, and treat one another, with respect and courtesy. The University views the student conduct process as a learning experience that can result in growth and personal understanding of one's responsibilities and privileges within both the University community and the greater community. All students must follow these standards. Students who violate these standards will be subject to the UCCS conduct process and associated sanctions. These procedures are designed to provide fairness to all who are involved in the conduct process. This policy should not be construed, and will not be enacted, to deny any student the right to free speech and expression.
It is the goal of the Office of the Dean of Students for all students to fully understand their rights and responsibilities throughout the student conduct process. This starts at Orientation through discussions about the responsibilities of all members of the University community and to information and programs during the academic year. At all conduct meetings, students are presented all necessary information for them to make informed decisions about the process.
II: Mission Statement and Values of the Office of the Dean of Students
The mission of the Office of the Dean of Students is to establish an ethic of care at the University of Colorado Colorado Springs, through its preventive, behavioral, and accountability practices. Establishment of an ethic of care will assist in providing a safe, respectful, and supportive community where students, parents, faculty, and staff will be challenged to develop their critical thinking, values, connectedness to the community, sense of identity, understanding of independence and interdependence, and multicultural awareness. An "ethic of care" model for Student Conduct is a holistic approach to engage community members regarding their behaviors and responsibilities, recognizing that concern for self and others in a community of individuals can have a powerful impact. The values, functional practices, and programs of the Office of the Dean of Students support this holistic model and demonstrate an effort to aid in student development and contribute to a positive, successful, and respectful living and learning environment throughout the University community. The values of the Office of the Dean of Students provide a framework for programs and practices that mirror institutional values. The Office of the Dean of Students values are: civic responsibility and student involvement, education and development of all students, respect, dignity and equity, a socially just community, responsibility, accountability and critical thinking, fairness, honesty, and integrity.
Article 7, Part B, of the Laws of the Regents requires each campus to develop a Student Code of Conduct. The Office of the Dean of Students is authorized to establish and administer this policy. Any questions regarding the interpretation of this code or any of its provisions should be directed to the Vice Chancellor for Student Success and Enrollment Management (VCSSEM) or his/her designee for final determination.
Questions regarding behavioral or conduct issues should be directed to the Office of the Dean of Students, University of Colorado Colorado Springs, phone 719-255-3091 or firstname.lastname@example.org
This policy governs: Student conduct that occurs on or as it relates to the University property, or at official functions and University-sponsored programs conducted away from the campus. University property is defined as land, buildings, and facilities in possession of, owned by, used by, or controlled by the University or funded by University budgets.
Student conduct that occurs off University property is subject to this policy if it: Adversely affects the health, safety or security of any member of the University community, or adversely affects the mission of the University, or involves any records or documents of the University. Proceedings initiated under this policy are separate from civil or criminal proceedings that may relate to the same incident. Conduct proceedings by the University are not postponed while criminal or civil proceedings are pending.
A charged student and an alleged victim of an alleged policy violation have the right to be accompanied by an advisor during the conduct process. Advisors are not permitted to speak for, or on behalf of, the charged student or the alleged victim during any phase of the conduct process, including hearings. However, with permission from the Judicial Officer or the Conduct Board, advisors may make a statement and/or ask questions of the charged student to present relevant information after the Judicial Officer/Conduct Board has completed discussions with the charged student or alleged victim.
VI: Duties and Expectations of Students
It is the duty of all students involved in the conduct process to participate conscientiously. Students are expected to read this policy, make a timely report of an incident, and file all necessary complaints through the Office of the Dean of Students. Students have a duty to discuss the incident with a Judicial Officer over the telephone or in person, adhere to stated deadlines, attend scheduled meetings, and participate in all proceedings. Failure to meet these duties and expectations may result in a student being charged with failing to comply with the directions of a University official.
VII: Prohibited Student Conduct
Purpose: The Laws of the Regents authorize the Chancellor of each campus to "develop a code of student conduct." Laws of the Regents 7.B.4. This Code of Conduct is intended to prescribe standards of appropriate conduct for students attending UCCS and to provide notice to students of prohibited actions. Violations of the Code of Conduct may lead to disciplinary action against any student enrolled at UCCS at the time of the action giving rise to a disciplinary proceeding.
Scope: This Code of Conduct applies to all students enrolled at UCCS at the time of an action giving rise to a disciplinary proceeding. It applies at all times to students who are on the UCCS campus, as well as to students who are participating in any UCCS sponsored activity or program. Students enrolled at UCCS are expected to abide by this Code of Conduct at all times during their enrollment. On a case-by-case basis, UCCS may impose discipline against any student who violates the Code of Conduct while off campus, provided that the alleged conduct adversely affects UCCS or demonstrates that the student is unable to meet his or her responsibilities to UCCS and the community it serves.
Non-Exclusive: This Code of Conduct does not displace the authority of other appropriate UCCS officials to establish standards of conduct for particular setting and activities. For example, students who reside in UCCS housing may also be subject to standards of conduct for that setting. Similarly, students who engage in academic misconduct may be subject to sanction by the department, college, or school.
Process: Students who have engaged in conduct that potentially violates the Code of Conduct are normally entitled to notice of their alleged misconduct and an opportunity to respond to those allegations before any discipline is imposed. Due process is a flexible standard and students accused of minor infractions may not be afforded the opportunity to confront or examine witnesses. Students who potentially face suspension or expulsion from UCCS shall be afforded a hearing at which they are permitted to present evidence and examine any witnesses. The procedures by which UCCS will administer any discipline are located in the Student Code of Conduct Procedures, Section VIII.
For cases involving an alleged violation of Article VII, Section E: (Sexual Misconduct) (Sexual Harassment) and (Protected Class Discrimination and Harassment) the investigative process outlined in Appendix I of the Student Code of Conduct applies. When alleged violations of the charges governed by Appendix I are accompanied by other alleged violations of the Student Code of Conduct, all of the charges may be investigated together as outlined in Appendix I.
Academic Integrity: Cases involving academic dishonesty are heard through the University's individual colleges. For more information, go to each individual college's website and/or go to the Student Academic Ethics Code Policy at:
Classroom Behavior: For information about classroom behavior, see
Leniency: The University encourages reporting of incidents of sexual misconduct. Sometimes, complainants are hesitant to make reports because they fear that they may be charged with violations of the Student Code of Conduct, such as underage drinking at the time of the incident. To encourage reporting of sexual misconduct incidents, the University will exercise leniency towards a complainant with respect to taking action for other violations of the Student Code of Conduct.
Good Samaritan Policy: The University of Colorado Colorado Springs (UCCS) cares about the health and safety of our students. Alcohol and other drugs (AOD) may pose health and safety concerns to our entire community. The University is committed to ensuring that students obtain timely medical assistance for themselves and for their peers; therefore, we have instituted a “Good Samaritan” Provision.
UCCS acknowledges that there may be times when students could face medical emergencies involving alcohol or drug use. In these situations, the University expects students to request emergency medical assistance for oneself or someone who may be suffering from a serious medical situation.
Whenever a student assists an intoxicated/impaired individual in obtaining the assistance of law enforcement, medical professionals, residence life and housing staff, or other appropriate officials neither the intoxicated/impaired individual, nor the individual(s) who assists will be subject to formal University disciplinary sanctions (such as probation, suspension, or expulsion) with respect to the AOD incident. This provision offers a health-focused response to the incident, rather than a disciplinary consequence. Additionally, this provision does not preclude disciplinary action regarding other violations of University standards, such as sexual harassment/assault, vandalism, harassment, etc.
In order for this policy to apply:
1. The reporting party must contact appropriate officials as defined above, cooperate with them, and if the reporting party is seeking assistance on another student’s behalf, remain with the intoxicated/impaired student.
2. All intoxicated/impaired student(s) must agree to a timely conversation or evaluation of their alcohol/drug use with the Office of the Dean of Students or Residence Life and Housing.
3. If it is determined by the conduct officer that education activities, assessment, and/or treatment are necessary to address the concern for student health and safety, students will be required to pursue and complete such interventions. Likewise, organizations involved in an incident must agree to take recommended steps to address concerns.
This provision only governs the application of the UCCS Student Code of Conduct and has no status in other jurisdictions such as local or state courts. This provision may only be invoked by a student at the time when his or her case is being heard or investigated by a conduct officer or investigator. Based on the totality of the incident, the conduct officer will make the final determination as to the applicability of this provision and reserves the right to reduce sanctions or dismiss charges. The Good Samaritan provision does not limit the authority of law enforcement personnel or University staff to act as required at the time of an alleged violation of university standards or state or local laws. This policy does not protect students who repeatedly violate college policies. Once a student invokes the policy once, future application of the policy is at the discretion of the Office of the Dean of Students or Residence Life and Housing.
If the Good Samaritan Provision is invoked:
The University will:
• Review the facts of the incident
• Initiate a meeting with the student(s) involved
• Discuss/assign educational interventions
• Reduce educational fees
The University will not:
• Assign non-educational disciplinary sanctions (probation, suspension, expulsion) for actions related to the drug or alcohol violation.
Exclusions: In cases where it is necessary to protect the safety of the UCCS campus, a student may be excluded immediately from campus as a precaution before receiving an opportunity to respond to the allegations, but students excluded to protect the safety of the UCCS campus shall nonetheless be entitled to notice of their alleged misconduct and provided an opportunity to respond before any final discipline is imposed.
Standards: Students at UCCS are expected to conduct themselves responsibly and refrain from any unlawful conduct or conduct that adversely affects the learning environment at UCCS. A student may face discipline if he or she engages in any of the following acts of misconduct:
A. Physically assaulting or abusing another person;
B. Engaging in intimate partner violence or emotional abuse of another person;
D. Endangering the health and safety of another person;
E. Sexual Misconduct to include non-consensual sexual penetration/intercourse, non-consensual sexual contact, sexual exploitation and/ or exposure, attempted acts, aiding an act, retaliation, sexual harassment, and Protected Class Discrimination and Harassment Policy. (See Appendix I: DEFINITIONS AND PROCEDURES FOR SEXUAL MISCONDUCT, SEXUAL HARASSMENT, AND PROTECTED CLASS DISCRIMINATION AND HARASSMENT)
H. Unlawfully disrupting or interfering with any UCCS activity;
I. Unlawfully disrupting or interfering with the actions of any law enforcement or fire response official;
J. Harming or tampering with any UCCS property;
K. Misuse of any UCCS computer resource;
L. Providing false information to University officials;
M. Engaging in any form of academic misconduct, including plagiarism, fabrication, falsification, and other forms of cheating on examinations, tests, quizzes, research projects, and assignments;
O. Possessing, using, manufacturing, distributing, or selling illegal drugs or drug paraphernalia, including the misuse of prescription and/or over the counter medications. Although possession and use of marijuana is no longer a crime under Colorado law, the possession and use of marijuana remains illegal under federal law. Consistent with federal law, including the Controlled Substances Act and the Drug Free Schools and Communities Act, the use and/or possession of marijuana in any form is prohibited on campus and/or on any property owned, leased or operated by UCCS, including UCCS student housing;
P. Possessing, using, manufacturing, distributing, or selling alcoholic beverages by or to an under-aged individual;
Q. Possessing or using any weapon or firearm in a manner not permitted by University of Colorado policy;
R. Violating any UCCS or University of Colorado policy;
S. Violating any state or federal statute that defines a crime against a person or against property;
T. Engaging in any other conduct demonstrating that the student is unable to meet his or her responsibilities to UCCS and the community it serves.
Prohibited Conduct Glossary
UCCS intends that these prohibited activities be given their normal, non-technical definitions. To assist students in determining whether an action falls within a particular prohibition, however, UCCS provides the following glossary of terms:
Aiding a Commission of Sexual Misconduct - Aiding the commission of sexual misconduct as an accomplice is, in itself, a violation of this policy.
Assault - Knowingly or recklessly causing bodily injury to another person.
Attempted Act - Attempts to commit sexual misconduct are also prohibited under this policy.
Consent - Clear, knowing, voluntarily, freely and actively given, mutually understandable words or actions which indicate a willingness to participate in mutually agreed upon sexual activity. Consent is not effectively given if it results from the use of physical force, threats, intimidation, or coercion.
Emotional Abuse - Knowingly or recklessly or unreasonably placing another person in a situation where that person is psychologically injured or that poses a threat of injury to the person's mental health.
Fabrication - Making up data, notes, or other research information and reporting them.
Falsification - Manipulation of the research process, or altering data, such that the reported results are not accurate.
Hazing - Any activity by which a person recklessly endangers the health or safety of or causes a risk of bodily injury to an individual for purposes of initiation or admission into or affiliation with any student organization. Hazing includes but is not limited to:
1) Forced and prolonged physical activity;
2) Forced consumption of any food, beverage, medication or controlled substance, whether or not prescribed, in excess of the usual amounts for human consumption or forced
consumption of any substance not generally intended for human consumption; and
3) Prolonged deprivation of sleep, food, or drink.
Hostile Environment Sexual Harassment - Unwelcome sexual conduct that is sufficiently severe or pervasive that it alters the conditions of education or employment and creates an environment that a reasonable person would find intimidating, hostile or offensive. The determination of whether an environment is “hostile” must be based on all of the circumstances. These circumstances could include the frequency of the conduct, its severity, and whether it is threatening or humiliating.
Intimate Partner Violence - Physical or emotional abuse that occurs between two people in a close relationship. The term "intimate partner" includes current and former spouses and dating partners. "Non-consensual" means an act where:
1) The person undertaking an act knows that another person does not consent to the act;
a. 2) Where the person undertaking the action knows that another person is incapable of appreciating the nature of the action;
b. 3) The person undertaking the action knows that another person is physically helpless and has not consented to the act; or
c. 4) Consent has been procured by coercion, threats, or force.
Misuse of Computer or Network Resources - Not respecting the rights of other computer users, the integrity of the physical facilities and controls, or pertinent license and contractual agreements. University technology resources are not to be used for commercial purposes, personal gain, or non-University-related activities. Individuals using University information technology may not:
1) Violate such matters as University or third party copyright or patent protection and authorizations, as well as license agreements and other contracts;
2) Interfere with the intended use of the information resources;
3) Seek to gain or gain unauthorized access to information resources;
4) Without authorization, destroy, alter, dismantle, disfigure, prevent rightful access to or otherwise interfere with the integrity of computer-based information and/or information
5) Without authorization invade the privacy of individuals or entities that are creators, authors, users, or subjects of the information resources. Physical abuse" means knowingly or recklessly or unreasonably placing another person in a situation where that person is physically injured or that poses a threat of injury to the person's life or physical health.
Plagiarism - Portraying another person's intellectual property as one's own.
Retaliation - Retaliation against the individual, who initiates a sexual misconduct complaint, participates in an investigation, or pursues legal action, and is prohibited.
Sexual Contact - Any intentional sexual contact or touching, however slight, with any object without effective consent. Sexual touching includes any bodily contact with the breasts, groin, genitals, mouth or other bodily orifice of another or any other bodily contact in a sexual manner.
Sexual Exploitation and/or Exposure - A student takes non-consensual, unjust or abusive sexual advantage of another for his/her own pleasure, advantage or benefit, or to pleasure, benefit or advantage anyone other than the one being exploited. Sexual exposure occurs when a student engages in lewd exposure of the body done with the intent to arouse or satisfy the sexual desire of any person. Other examples include:
1) Non-consensual video or audio taping of sexual activity.
2) Stalking with a sexual component. Stalking may take many forms, including persistent calling, texting, or posting on a social networking site as well as physical stalking. When the content of the messages or the nature of the physical stalking is of a sexual nature sexual misconduct has occurred.
3) Voyeurism is a form of sexual exploitation in which one individual engages in secretive observation of another for personal sexual pleasure or engages in non-consensual video or audio taping of sexual acts. Although the source for the secretive viewing or taping may be unaware of the observation, this behavior is a form of sexual misconduct and violates the integrity of the unaware student.
Sexual Harassment - Interaction between individuals of the same or opposite sex that is characterized by unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
1) Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, living conditions and/or educational evaluation;
2) Submission to or rejection of such conduct by an individual is used as the basis for tangible employment or educational decisions affecting such individual; or
3) Such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive working or educational environment.
Sexual Penetration/Intercourse - Any sexual penetration (anal, oral or vaginal), however slight, with any object or sexual intercourse, without effective consent if that sexual penetration can reasonably be construed as being for the purposes of sexual arousal, gratification, or abuse. Sexual penetration includes vaginal or anal penetration by a penis, object, tongue or finger and oral copulation by mouth to genital contact or genital or mouth contact.
Stalking - Repeatedly following, approaching, contacting, placing under surveillance, or communicating with another person (or a member of that person's immediate family) in a manner that would cause a reasonable person to suffer serious emotional distress.
Theft - Knowingly obtaining or exercising control over anything of value without authorization or by threat or deception.