PESA BY-LAWS  

ARTICLE I

Section 1: The name of the organization shall be "University of Colorado Professional Exempt Staff Association" hereinafter referred to as the Professional Exempt Staff Association (“PESA”).

Section 2: The Professional Exempt Staff Association is established to represent all personnel at the University of Colorado Colorado Springs who are exempt from the Colorado State Personnel System and who are not faculty members. (Refer to Colorado Revised Statutes, 24-50-135 for further information on those positions that are exempt from the State Personnel System.)

ARTICLE II 

PURPOSE

The purposes of PESA include: 

Section 1: To be an advocate for the unique interests of professional exempt staff of the University of Colorado Colorado Springs.

Section 2: To initiate and provide means for the career development of the professional exempt staff of the University of Colorado Colorado Springs.

Section 3: To foster a spirit of unity and cooperation among all University of Colorado Colorado Springs employees and to promote communication with the administration and among the professional exempt staff of the University of Colorado Colorado Springs.

Section 4: To study and to make recommendations concerning problems and policies of mutual concern relating to the University of Colorado Colorado Springs employees and the overall efficiency of the campus and the university.

Section5: To provide representation to boards, councils, committees and to work collaboratively with these groups in such areas as strategic planning, the recruitment, retention, and recognition of professional exempt staff, fiscal matters, and the overall efficiency of the campus and the university.

Section 6: To be responsible for matters of concern as may be assigned by the Chancellor.

ARTICLE III

EXECUTIVE BOARD OF THE PROFESSIONAL EXEMPT STAFF ASSOCIATION

Section 1: The purpose of the Executive Board is to serve as the governing body of the Professional Exempt Staff Association. The day to day operations of the Professional Exempt Staff Association shall be carried out by the Executive Board.

Section 2: Membership of the Executive Board shall consist of the President, Vice-President/President-Elect, Secretary/Treasurer, Past President and two Members-at-Large. These individuals shall be professional exempt staff of the University of Colorado Colorado Springs.

Section 3: Nominations and Elections

A. Elected officers shall be the Vice-President/President-Elect, Secretary/Treasurer and two Members-at-Large.

B. A Member-at-Large shall serve the Elections Officer who is responsible for the following:

1. Compiling and presenting brief bio sketches of each candidate.

2. Delivering ballots to all PESA members by April 15 of each year.

3. Receiving and tallying ballots.

4. Disseminating election results.

5. Conducting run-off elections, if needed.

C. All current PESA members are eligible to serve on the Executive Board.

D. Nominations for Executive Board Members shall be solicited by April 15 of each year with elections to be completed by May 15.

E. Candidates may be nominated by current PESA members, or candidates may nominate themselves.

F. Candidates will submit their biographical information to the Member-at-Large serving as the Elections Officer for distribution.

G. The names of all candidates running for office and his/her biographical information shall be sent electronically to all Professional Exempt Staff Association members for vote via electronic survey.

H. Each current PESA member may submit one vote for each office. Voting by proxy and absentee voting are not allowed.

I. The candidate who receives a simple majority of the votes cast shall be declared the winner of that office. If, none of the candidates for a particular office receives a majority of the votes cast, a run-off election between the top two candidates for the particular office will be held.

J. In the event of a run-off election, the names of the top two vote receiving candidates will be resent via electronic survey to all current PESA members for a vote. The candidate receiving the majority of votes cast will be declared the winner.

K. The new slate of officers will be announced and presented by June 1 of each year. The term of office for each Executive Board position shall be July 1 through June 30.

L. There is no limit to the number of terms officers may serve except for the President position. The President will be limited to a one-year term. Other officers must be reelected at the end of each of his/her one-year term in order to continue to serve.

M. The President may select a PESA member to fill any Executive Office position that becomes vacant with the exception of the Vice President position. The selected individual will serve out the remainder of the term. If the office of the President becomes vacant, the Vice President will have all the powers, prerogatives, and responsibilities of the President. If the Vice President position becomes vacant, nominations will be solicited and an election will occur following the same guidelines as the regular election process.

N. At the conclusion of the Vice President’s term, that individual will automatically assume the Office of the President for the subsequent year. If the Vice President chooses not to assume the Office of the President, the President will be elected in accordance with the election procedures outlined in this section.

O. A petition for removal from office can be submitted for any Executive Board Member that is deemed to be remiss in fulfilling their duties or for actions that are not in the best interest of the PESA general assembly. The petition will be reviewed by current Executive Board Members and if the Board deems it is a legitimate complaint, a ballot will be sent to all current PESA members to vote on the removal of that Officer. The Officer will be removed from office with a majority vote of ballots cast.

Section 4: Duties of the Officers

A. President

The President shall:

1. Serve as a voting member of the Executive Board.

2. Preside at all Professional Exempt Staff Association meetings and enforce all regulations and policies as specified in the by-laws.

3. Approve all expenditures, and be responsible for all Professional Exempt Staff Association fiscal matters.

4. Serve as needed or desired as an ex-officio member of any standing committees.

5. Identify items for discussion for each regular and any special Professional Exempt Staff Association meeting and distribute the meeting agenda to all members one week prior to the meeting.

6. Appoint standing and special interest committee chairpersons and members of all standing committees as specified in Article V.

7. Serve as the spokesperson for the Professional Exempt Staff Association or designate the Vice-President or another Professional Exempt Staff Association member in the absence of the Vice-President.

8. Serve as the PESA representative for UCSC meetings or designate another board member to attend UCSC meetings in their absence.

9. Appoint members to fill Executive Board vacancies, except for the Vice President position. The President will ask Executive Board Members at Large to follow the PESA bylaws for the nomination and election process for a vacancy of that position.

10. Call special meetings as required.

11. Serve as the Past President upon the conclusion of his/her term as President.

B. Vice-President/President-Elect



The Vice President/President-Elect shall:

1. Serve as a voting member of the Executive Board.

2. Work closely with the President and, in the absence of the President, have all the powers,

prerogatives, and responsibilities of the President.

3. Maintain historical records of the organization.

4. Assume the Office of President on July 1, following his/her term as Vice President.

 

5. Assist the President with other duties as assigned.

6. Serve as the Past President upon the conclusion of his/her term as President.

C. Secretary/Treasurer

The Secretary/Treasurer shall:

1. Serve as a voting member of the Executive Board.

2. Record the proceedings of all Professional Exempt Staff Board meetings and prepare and distribute the minutes to the Executive Board within two weeks of the meeting.

3. Prepare general Professional Exempt Staff Association correspondence as directed by the President.

4. Prepare fiscal documents for the Professional Exempt Staff Association.

5. Prepare and submit to the Executive Board by August 1 an annual budget for the coming fiscal year.

6. Keep accurate records of all expenditures of the Professional Exempt Staff Association and any special accounts that may be set up.

7. Report the total expenses and current balances to the Executive Board at each meeting.  

8. Assist the President with other duties as assigned.

D. Members-At-Large

The Members-At-Large shall:

1. Serve as voting members of the Executive Board.

2. Solicit input from members on issues of the Professional Exempt Staff Association.

3. Serve as the Elections Official

4. Assist the President with other duties as assigned.

E. Past President

The Past President shall:

1. Serve as a voting member of the Executive Board.

2. Assist the President with duties as assigned.

ARTICLE IV

MEMBERSHIP

Section 1: PESA membership shall consist of all current professional exempt staff, including part-time staff, of the University of Colorado Colorado Springs.

Section 2: Members have the right to vote on selection of the governing board, the right to participate in all organization meetings and events, the right to nominate themselves for the Executive Board election, and the right to serve on committees as needed.

ARTICLE V

COMMITTEES

Section 1: University Committees with PESA Representation

A. PESA will coordinate with campus Staff Council on the following committees and activities: Courtesy Committee, Fall Breakfast, Spring Luncheon; Staff Enrichment, Yearly Staff Award Committee, the Blood Drive, the Holiday Service Project and all other committees of mutual interest.

B. Members are encouraged to participate in University committees that require staff representation.

ARTICLE VI  

MEETINGS

Section 1: General membership meetings of the Professional Exempt Staff Association shall be held no less than quarterly (every three months).

Section 2: The Executive Board of the Professional Exempt Staff Association shall meet monthly and more often as needed. A quorum of two-thirds of current board members must be established in order for the Executive Board to conduct business.

Section 3: Motions will be passed with simple majority vote of present Executive Board Members.

Section 4: The Chancellor may call special meetings of the Professional Exempt Staff Association at his/her discretion.

Section 5: All Professional Exempt Staff Association general and Executive Board meetings shall be open to all members of the university community. The President may request non-members to introduce themselves.

Section 6: Speaking limitations for agenda items shall be determined by the President.

Section 7: Additional or emergency meetings may be called by the President or by written petition of five Professional Exempt Staff Association members.

ARTICLE VII

AMENDMENTS

Section 1: An Amendment to the by-laws may be proposed by any Professional Exempt Staff Association member. Copies of the proposed amendment and a ballot shall be sent to each Professional Exempt Staff Association member ten working days prior to the balloting deadline.

Section 2: If the proposed amendment receives a majority of those voting, it shall be adopted.

Section 3: Balloting may occur only once each fiscal year.

ARTICLE VIII

Section 1: Robert’s Rules of Order, Revised, will be used to address items not covered in these By-Laws.



APPROVED: Pam Shockley- Zalabak

Date:12/09/2011

PDF version of approved by-laws