General Information

Military students who have the potential to participate in military activities including training and deployment should consult with faculty prior to registration for a course, but no later than the end of the first week of classes, to determine the class attendance policy. At this time, the student should provide the instructor with a schedule of planned absences, preferably signed by the student's commander, in order to allow the instructor to evaluate and advise the student on the possible impact of the absences. In this case, faculty will consider absences due to participation in verified military activities to be excused absences, on par with those due to other unavoidable circumstances such as illness. The faculty will judge the validity of student absences from class and may require documentation for excused absences. For classes requiring mandatory attendance incompatible with the number of planned absences, students will be advised to register, if possible, during a semester in which they will not be participating in these activities. As with any academic issue, students may exercise their right to appeal adverse attendance decisions. Should the faculty member and student be unable to agree on appropriate accommodation under this policy, either party shall have the right to request mediation from (in order) the department chair, the academic dean, and the vice chancellor for academic affairs.

If You Are Deployed Before Classes Begin

1. Complete a Military Leave of Absence Application. The form can be found by clicking here. This form must be completed prior to your deployment while you are still in the area. A copy of your military orders must be attached to the application. The orders must indicate the date that you must report for active duty.

2. Withdraw from all your classes. After this is done, you must inform the Office of Veteran and Military Student Affairs.

If You Are Deployed After Classes Begin

1. Complete a Military Leave of Absence Application. The form can be found by clicking here. This form must be completed prior to your deployment while you are still in the area. A copy of your military orders must be attached to the application. The orders must indicate the date that you must report for active duty.

2. You must contact the Admission and Records Office (719-255-3383)  for a complete withdrawl of the current term. A full reduction in tuition and fees will be made. However, the refund will first be applied to any outstanding obligations and to any scholarship, grant, or loan the student has received for that term.

3. If you are receiving Title IV Financial Aid, you must contact the Financial Aid Office (719-255-3460).

For Additional Information

Please contact the UCCS Office of Veteran and Military Affairs at (719) 255-3253.