Study Room Reservation Policy

students using a study room
question mark icon

Ask a Librarian!

Need help with research or using the library? Chat, call, email, or text the Reference Desk.

Call: 719-255-3295

Email: Send an Email

Text(sms): 719-344-2381

Study Room Reservation Policy

General Information

The Library's group study rooms are intended to support academic work by groups of students, staff, and faculty working on projects or studying together. They are not intended for use as individual study carrels or commercial purposes (e.g. private office space, the sale or solicitation of goods).

The Library offers 33 study rooms, seven of which are reserveable:

  • Room 226 (2 computers, seats 5-6)
  • Room 227 (2 computers, seats 5-6)
  • Room 228 (2 computers, seats 5-6)
  • Room 229 (TV & VHS/DVD player, seats 5-6) Groups needing to watch a film will have priority for this room.
  • Room 300 (group study room, seats 8-9)
  • Room 301 (group study room, seats 8-9)
  • Room 312 (2 computers, seats 5-6)

A valid UCCS ID card is required to reserve a study room. Community patrons and students from other schools are not allowed to place room reservations.

Reservations

Reservations must be made by library closing time the day before the room is needed. Reservations are made in 1/2 hour increments, with a limit of 3 hours per day. Time extensions can be requested and will be granted at the discretion of Circulation staff. Reservations may be made up to one month in advance. Patrons are limited to two reservations per week.

Reservations are made by contacting the Circulation Desk at 719-255-3296, or in person at the main Circulation Desk. Patrons wishing to make a reservation will be asked to give their name, library card number, the number of persons in their group, and a contact phone number.

Reservations can also be made through email at circdesk@uccs.edu. You must include:

  • your full name
  • which room you'd like
  • the hours you wish to reserve the room
  • the number of people in your group
  • phone number in the email

A member of the Circulation staff will respond within 12 hours to confirm your reservation.

Patrons must make their own reservations and cannot reserve rooms under the name of a different individual. Rooms are meant to be shared by as many student groups as possible; back-to-back and/or multiple reservations by a group are discouraged and may be cancelled by library staff if rooms are in high demand.

The computer group study rooms may be reserved by individuals participating in video conference calls. These reservations may be made for 30 minutes before the call begins and up to 30 minutes after the call ends.

Rooms will be held 15 minutes beyond the reservation time, after which they are available to all other patrons on a first-come, first-serve basis. Patrons who are unable to keep their reservations are asked as a courtesy to contact the Library at 719-255-3296 so that their reserved room may be made available to others. Repeated no-shows may lose their reservation privileges.

Study Room Use

Users are expected to conduct themselves in an appropriate manner at all times. The rooms are not soundproof, and as such groups are asked to monitor the volume of their conversations so as not to disturb other library patrons. Users are expected to clean up behind themselves and leave the room tidy for the next users.

Behaviors which result in expulsion from a group study room include, but are not limited to:

  • Disruptive or threatening behavior
  • Vandalism
  • Failure to follow direction from library staff
  • Failure to adhere to the library's food and drink policy

If you have questions regarding this policy please contact the Circulation Desk at 255-3296.