Policies and Procedures A to Z

 

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Please press CTRL + F to find the policy or procedure. A text box will come up. Enter one or more of the words from the title of the policy or procedure.

Also See: Forms A - Z, Regent Laws, Policies and APS and UCCS Policies.

Policy/Procedure Name
Format
Information
Forms
A
Administrative Leave For Emergency Closure
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When the Chancellor or designee decides to close campus, administrative leave is granted as outlined.

 

 

Alternate Work Schedule, UCCS Policy 300-004
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Alternate Work Schedule/Location Request/Agreement
B
C
Check-In Policy, UCCS Policy 300-013
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This policy provides guidance pertaining to the in-processing of specific employees new to the University of Colorado Colorado Springs. Check-In Form, New Employee
Classified Staff Compensation, UCCS Policy 300-001
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Also see Compensation for Classified Staff, Technical Assistance from the Department of Personnel and Administration, and Fair Labor Standards Act Overtime Basics. Employee Work Record (Yearly or Monthly)

UCCS Guide for In Range Movements and Discretionary Pay Differential

Change in Duties for Classified Staff
Classified Staff Hiring Process
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Also see The Search Process for Classified Staff page.

 

 

Classified Staff Temporary Hire Process
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Also see The Search Process for Classified Staff page. Checklist - Classified Staff Temporary Hire (Jobs at CU)

Checklist - Classified Staff Temporary Hire (Waiver)
Classified Staff Layoff Policy, UCCS 300-015
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This policy establishes a requirement for the creation of a Classified Staff Layoff Matix at the University of Colorado Colorado Springs.

 

 

Compensation for Officers and Exempt Professionals, UCCS Policy 300-012
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The purpose of this policy is to establish the process for determining compensation for Officers and Exempt Professionals. Also refer to:

Compensation for Exempt Professionals

Regent Policy 2-K & 11-F
Memorandum of Understanding for Employees in Exempt Professional Positions

Additional Pay Pre-Approval Form (Freshman Seminar)
Compensation Principles for Faculty, UCCS Policy 300-016
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Also refer to:

Compensation for Faculty

Regent Policy 2-K & 11-F

Additional Pay Pre-Approval Form (Faculty)

Additional Pay Form
Conflict of Interest and Nepotism, UCCS Policy 300-006
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Also refer to the Conflict of Interest and Commitment Administrative Policy Statement and Conflict of Interest in Cases of Amorous Relationships Administrative Policy Statment. New employees must complete the Disclosure within 60 days of hire. Classified and Professional Exempt are required to complete the Disclosure annually by March 31st. Faculty are required to complete the Disclosure annually by October 31st. For more information, please contact the Compliance Office. Conflict of Interest Disclosure
D
Drug Free Workplace Policy
E
Emergency Closure, Administrative Leave For See "Administrative Leave For Emergency Closure"
Employee Partnerships Inclusion/Exclusion Appeal Process
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Also refer to the University Bulletin on Partnership Agreements and the State FAQ's.
Equal Employment Opportunity - Chancellor's Statement
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The University of Colorado Colorado Springs reaffirms its commitment to create and maintain a work and study environment for faculty, staff and students that does not discriminate on the basis of race, color, religion, sex, age, political affiliation, national origin, individual handicap or veteran status.
Evaluation of Endowed Chairs, Policy 200-003
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The position of Endowed Chair/Distinguished Professor will be reviewed at least every five years. The following procedure shall be followed to conduct the review. In addition, further requirements are necessary for the evaluation of El Pomar Chairs.
F
Faculty Compensation
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Refer to:

HR Compensation Principles for Faculty, UCCS Policy 300-016

Regent Policy 11-F & 2-K

Additional Pay Form

Additional Pay Pre-Approval Form

Application For Approval of Additional Renumeration
Faculty Emeritus Procedures
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Regent Law 9.B.2: "Any faculty member may be allowed, upon retirement and in accordance with the campus-defined process and approval by the chancellor, to retain his or her title with the description "emeritus/emerita."
FMLA (Family Medical Leave Act)
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Family Medical Leave is a form of job protection that runs concurrently with all applicable forms of paid and unpaid leave. Family Medical Leave may be taken by eligible employees for the following medical reasons:
  • The addition of a child through birth, adoption, or foster care.
  • The serious health condition of the employee or an immediate family member.
  • To care for a servicemember (Current member of the Armed Forces, including Regular Armed Forces, National Guard, and Reserves) who becomes seriously injured or ill during active duty.
  • When a qualifying exigency arises out of the fact that the spouse, child or parent of the eligible employee is on active duty (or has been notified of an impending call or order to active duty) in the Reserves or National Guard in support of a contingency operation.

Contact Cindy Corwin in HR for the applicable forms


G
H
I
Immigration Reform & Control Act - UCCS Policy 300-100
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This policy is applicable to all employees of the University of Colorado Colorado Springs. The University of Colorado Colorado Springs will comply with the Immigration Reform and Control Act of 1986 which provides that it is illegal for employers to hire persons who are not authorized to work in the United States. Employers are required to verify the identity and eligibility for employment of all persons hired and to maintain documentation of employment verification. I-9 Form

Affirmation of Legal Work Status

J
K
L
Layoff Policy UCCS, Classified Staff 300-015

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This policy establishes a requirement for the creation of a Classified Staff Layoff Matix at the University of Colorado Colorado Springs. November 2011 Business Plan for Beth-El College of Nursing & Health Sciences
Leave Reporting
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Summary for employees and supervisors regarding leave policies and procedures
M
N
Non-Discrimination Statement
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The University of Colorado Colorado Springs reaffirms its commitment to create and maintain a work and study environment for faculty, staff and students that does not discriminate on the basis of race, color, religion, sex, age, political affiliation, national origin, sexual orientation, disability, or veteran status. In addition, all employees, faculty and students must be allowed to work, study and teach in an environment that is free of unwanted sexual overtures which undermine the integrity of employment, teaching, and faculty-student relationships. Also see the Discrimination Complaint Procedures.
O
Opportunity Hire Program to Promote Faculty Diversity, UCCS Policy 300-008
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The purpose of the Opportunity Hire Program is to increase the number of underrepresented faculty at UCCS. Engaging in ongoing recruitment activities and conducting searches that increase the number of faculty members from underrepresented groups is the responsibility of all Deans, Department Chairs, and Search Committees. This policy assists those efforts by providing temporary financial support that facilitates the employment of individuals who contribute to the diversity profile of UCCS faculty.

 

P
PAM Resource Guide
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Instructions and information for requesting Additional Pay and filling out the Personnel Action Matters Report
Payroll - Mandatory Direct Deposit (Administrative Policy Statement)
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Direct-deposit of net wages is mandatory for all University employees. (There are exemption provisions in the policy statement for employees who are unable to have a bank account.) Funds are deposited and available in employee bank accounts on payday(s). Direct Deposit Form

Exemption from Direct Deposit
Post-Tenure Review, Administrative Policy Statement

Post-Tenure Review, UCCS Policy 200-016
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Faculty Professional Plan
Q
R
Reappointment, Promotion and Tenure, UCCS Policy 200-001
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This policy statement is intended to provide additional procedural guidance, consistent with the Regent Laws and CU policies, for the review process at the University of Colorado Colorado Springs. This policy specifies the procedures for reviewing and recommending applicants at the primary unit level, the first level review, and second level review. Also see the Faculty Handbook.
Vita Format

UCDF-7

Review of Positions for Exemption From the State Personnel System, UCCS Policy 300-011
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This policy addresses the issue of those positions within the University, as described within this Policy, that are eligible to be designated as exempt from the state personnel system. Pursuant to state law, the President of the University of Colorado has authority to determine which positions at the University are exempt from the state personnel system, and has designated the campus Chancellors to determine such exemptions within each campus. Also see: Regent Policy 2K & 11-F, Compensation for Officers and Exempt Professionals UCCS Policy 300-012, APS Performance Ratings for Faculty, Officers and Exempt Professionals, APS Delegation of Personnel Authority for Employees Exempt from the State Personnel System
Exempt Professional Job Description
S
Search Procedures - Classified Staff Internet Explorer Links to the main search page. Also see: Search Procedures - The Streamlined UCCS Hiring Process and Jobs at CU See the main search page.
Search Procedures - Exempt Professionals
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Links to the main search page. See the main search page.
Search Procedures - Faculty
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Links to the main search page.
Sexual Harassment Policy (Administrative Policy Statment) and Spanish
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Also see Sexual Harrasment Information and Resources.

UCCS's Sexual Harassment
&
Discrimination Officer: Joanne McDevitt
Keystone 3107
Substance Abuse
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UCCS prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, or of illicit drugs and alcohol, on university property or as part of any university activity, in compliance with the Drug Free Schools and Communities Act and the Drug-Free Workplace Act. This prohibition applies to all students and to all employees. Also see the Substance Abuse Policy for Colorado State Employees.
T
Tenure Review
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It is standard practice for new tenure-track faculty to be hired on a three-year initial contract. Procedures require a comprehensive pre-tenure review. The following schedules will apply depending upon the years of credit granted. Note: it is important to do a careful analysis of a candidate's potential for success in an early review and to discuss alternatives with the candidate before proceeding. N/A
Tuition Benefit - UCCS Employee Attending PPCC
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Tuition can be waived for up to six undergraduate credit hours per academic year for permanent employees and up to three credits for those employed between 50% to 99% of a full appointment. The academic year begins with the summer term. Please see HR for the original form. Please contact Joanne Mosier in Admissions and Records with any questions. Links to Form
U
V
W
X
Y
Z