Notice of Paydays

Employers shall post and keep posted a notice specifying the regular paydays and the time and place of payment.

Bi-weekly/Hourly employees are paid every other Friday by direct deposit to the employee's designated bank account or to a paycard. Payment is for hours worked during the pay period prior to the current period (i.e., a bi-weekly pay period of January 1 to January 14 would be paid on January 28)

Monthly/Hourly employees are paid on the last working day of each month (except for June, which is paid on the first working day of July) by direct deposit to your designated bank account or to a paycard. Payment is for hours worked in the calendar month prior to the month paid (i.e., hours worked in February will be paid on March 31, etc.)

Monthly Salaried employees are paid on the last working day of each month (except for June, which is paid on the first working day of July) by direct deposit to the employee's designated bank account or to a paycard. Payment is made for the current month (i.e., payment for March is paid on March 31)

Faculty on academic year appointments are paid on the last working day of each month from September through May. Faculty may elect to have their pay distributed over 12 months instead of 9 months by completing a Faculty Election to Defer Receipt of Salary Payment form by June 30th for the upcoming academic year. Payment is made on the last working day of each month (except for June, which is paid on the first working day of July) by direct deposit to the employee's designated bank account or to a paycard.

Recording of exception hours and leave usage is done the following pay period (i.e., vacation and sick leave earned or taken during January are certified at the end of January and new leave balances are calculated, reported, and available for use during February)

Employees are responsible for keeping their financial information current. If a direct deposited paycheck must be returned due to a closed account, employees can expect a delay in the reissuing of those funds. Employees are also responsible for verifying that their direct deposit requests have been processed correctly by reviewing their pay advice in the MyUCCS Employee Portal and/or calling their financial institution to confirm receipt of funds. The university is not responsible for any overdraft charges if funds are not deposited as expected.

Employees should regularly review the information on the pay advice, particularly when expecting a change in wages, additional pay such as overtime, changes to deductions and any direct deposit changes. If an error is noted, please contact your Department HR Liaison.

W-2 Reporting - Each year the University must issue a W-2 form to all employees who received taxable wage payments so that the employees can file their taxes. These forms are sent out no later than January 31st to report the taxable wages paid during the previous year. W-2 forms are mailed to your home address. W-2 forms are also on MyUCCS Portal