Leave Sharing Program

UCCS has established a Leave Sharing Program for the purpose of enabling employees to transfer annual leave to the Leave Bank or a qualifying employee who is experiencing a catastrophic medical hardship, either personally or by an immediate family member, or other life-altering event. This benefit provides some income protection for the affected employee when that employee would be absent from work for a prolonged period of time and has exhausted all of their annual and sick leave.

An employee with a minimum of one year of service is eligible to apply for transferred leave. For employees whose catastrophic medical hardship is experienced by a family member, preference will be given to a child, parent, or spouse requiring the employee's direct care. The employee must have exhausted all annual and sick leave before applying for the transferred leave.

Requests for transferred leave must be made on the Leave Sharing Application Form. A completed application must be approved by the employee's supervisor and must contain the attending physician's statement before being submitted to the Office of Human Resources for verification of eligibility. Once verified, the application will be forwarded to the Chancellor for a decision to approve or deny the request. Approval of requests is based on the merit of each individual case and the following guidelines:

  • Seriousness of hardship
  • Availability of other benefits
  • Suspected leave abuse
  • Performance and employment history

After the application has been submitted, the employee or the supervisor may be contacted for additional information. The request may be approved as is, or a portion of the leave requested may be granted. The Chancellor's decision is final and not subject to grievance or appeal. If the request is approved, the awarded leave is not further transferable and is meant to cover only the duration of the illness or injury for which it was requested. In cases where the situation ceases to exist or the employee terminates (by resignation, retirement, etc.), any unused portion of the awarded leave must be returned to the Leave Bank. If the request is approved, the awarded leave may be applied retroactively to the beginning of the period when the employee took leave without pay for the illness or injury for which it was granted. All rules and procedures which apply to paid leave also apply to the use of the awarded leave except that any awarded transferred leave is not part of the final payout for retirement or termination.

General solicitations for the Leave Bank are made during the month of June or whenever the Bank cannot support the need. Solicitations made for a specific need will be as anonymous as practicible. Employees wishing to contribute leave must do so from accrued annual leave. A minimum donation of one day of accrued annual leave is required. Contributing employees are encouraged to keep a prudent balance for their own use. Contributions are voluntary, confidential, and non-refundable.

Exclusions: This program is intended to cover serious medical hardship or catastrophic illness or injury such as cancer, major surgery, or serious accident or hospitalization in response to a threat to life. Illnesses or injuries covered by short term disability, long term disability or Worker's Compensation are excluded. This program is not intended to cover cases resulting from abusive leave usage.

Leave Sharing Application Form

Leave Bank Contribution Form