Records

  

Faculty Grading

  

University policy requires that faculty enter their course grades into the online grading system no later than 90 hours after their final exam has ended.

 

Summer 2014 Final Grade Submission Deadline is August 4th.

 

From August 4th through August 5th, all grade rosters in 'Approve' status that haven't been Posted will be administratively batch Posted by the Registrar's Office.

On August 6th, grade rosters become View Only in the Faculty Portal. All outstanding Grade Rosters will need to be completed manually, signed, and submitted to the Office of the Registrar, Main Hall 108.

Accessing Online Grading via the MyUCCS Portal:

  • Login to MyUCCS Portal
  • Click on the Faculty tab
  • Click on Faculty Center/My Schedule (do NOT click on the grade roster tab)
  • Validate the Term, click on "change term" if not summer 2014
  • Click on the Grade Roster "icon" to the left of the course to be graded

Entering, Approving and Posting Grades:

  • Grades can be entered manually (Drop Down Grading or Bubble Grading), or uploaded (using a .csv file)   Tip: Save often when manually entering grades
  • Once all grades are entered, update the grade roster action to APPROVED and click Save
  • If ready, click on the POST button to post grades to students' records.

 

FAQ's

What if a student is NOT on the Grade Roster?

If a student attended the class but his or her name does not appear on the grade roster, it is the student's responsibility to contact the Office of the Registrar at 719-255-3361 to resolve the issue.  The instructor shall, if possible, inform the student of the need to contact the Records Office or, if contact is not possible, identify the student to the Office of the Registrar.  The instructor will not be able to assign a course grade until the issue is resolved.  After the Office of the Registrar has informed the instructor that the matter has been resolved, the instructor assigns a final grade by completing a Change of Record form.

Do final grades in Blackboard automatically upload to my ISIS Grade Roster?

Final grades in Blackboard do not automatically upload into the ISIS Grade Roster. Grades must be manually entered into the Grade Roster or uploaded using a .csv file.

How do I assign a grade of "F"?

If you assign a grade of "F", you will be required to enter an "F Grade Attendance Record" for the student (Attended Until Term Completed, Never Attended, or Attended Until.....).

  • "Attended Until Term Completed" is the same thing as an earned "F".
  • "Never Attended" is assigned when there is no record of attendance or you do not know when the student stopped attending.
  • ("Attended Until....") is assigned if the student attended until a certain point in time. If this option is selected, you will be required to provide the date of the last academically related activity (such as attending class, completing a quiz, tutorial, paper, or project).

Grade Rosters can be saved but not Approved or Posted until the F-grade fields have been filled in. Once you have posted your Grade Roster, any changes to the Date of Last Academic Activity or Attendance can only be performed by the Office of the Registrar.

Grading  

Can I assign an Incomplete Grade?

The instructor is responsible for determining the course completion requirements and grading standards.

  • Grades of "IP" are assigned for graduate Thesis, Project or Dissertation classes only.
  • Grades of "I" should only be assigned under extenuating circumstances. Refer to College or Department policies prior to assigning an "I".

Grades of "I" automatically convert into an "F" after one year if a change of grade is not processed. Grade completions are reported using a Change of Record Form, available at the academic dean's office. The deadline for completion of incomplete grades assigned last summer is August 1st.

 

What is a "W" grade?

A grade of "W" (Withdrawn) is administratively assigned by the Office of the Registrar when a student drops a class after the official census date for the class has passed.  The "W" grade will appear on the grade roster and the student's academic record. This is a requirement placed upon the University by the state auditing function. A "W" grade does not affect the GPA.

How do I enter a grade of "P"?

Students who elect to take a course Pass/Fail will have their letter grade converted to "P" or "F" when the grade roster is posted. Even though the letter grade is not reflected on the student's academic record, they are stored within ISIS. Letter grades must be reported for this type of Pass/Fail class.

How do students check their grades?

Students can check their grades through MyUCCS Portal through Student Self Service. Grades are no longer mailed. Grades are NOT to be posted in public places or on internet pages.

Can I change a grade once the grade roster has been Posted?

Once the grade roster has been Posted in ISIS, it cannot be un-Posted for instructor's to update or correct student grades. Grade changes must be processed using a Change of Record form available through their college dean's office.

Other Questions?

Please contact the Office of the Registrar at registrar@uccs.edu or 719-255-3361.