Minutes from October 5, 2001 - Special Meeting

The ITC met Friday October 5 at the request of Chancellor Shockley. The
Chancellor requested the ITC to provide a recommendation regarding the how
our campus might organize the Information Technology structure so as to
unify and align the planning and visioning process with the budget,
management and implementation process. She cited many different activities
that warrant looking into an organizational change: new requirements from
CCHE, capital construction, the planning process of the ITC, the strong
possibility of a new Student Information System (SIS), etc. Pam mentioned
that it is clear that IT must and will support the academic mission of the
campus but she is concerned that there is not a structure in place that will
ensure our campus provides integrated support for the other missions.
Currently, IT reports to the VCAA as does the Senior Faculty Associate for
IT; there are no reporting lines to Administration and Finance nor Student
Success. Dr. Shockley is seeking advice on how we can better integrate what
we are doing across campus.

Specifically, the Chancellor posed three questions she would like the ITC to
address:
1) What should be the continuing constitution/role of the ITC with regards
to the strategic planning of Information Technology? To what unit on campus
should the ITC report? Dr. Shockley mentioned that the UBAC model is one to
consider as we reflect on the ITC role and mission.
2) How should the Senior Faculty Associate for IT position be coupled with
the IT budgetary process and the management of information technology on
campus?
3) How can information technology be integrated so as to support the
activities of all three organizational components of campus - Academic
Affairs, Administration and Finance, and the Student Success Initiative?

In the end, the Chancellor would like to see how we might organize IT on
campus so as to elevate the impact it has on campus planning (particularly
with regards to budget) and strategy. This is an excellent opportunity and
time for us (the ITC) to make a significant contribution to the future
position of IT on our campus.

Dr. Shockley set a time frame of 1 month for our recommendations. To meet
that deadline, we decided to task the initial recommendations to a
subcommittee. I have asked Leslie Manning to chair this group. Other members
of the subcommittee include Kathy Andrus from LAS, Gary Klein from Business,
Barney Yetter from Financial Aid, Barb Gaddis from the Excel Centers, and Ed
Paris from Administration and Finance. Jerry Wilson will act as a resource
to that committee. I am asking this subcommittee to meet in a timely manner
and make initial recommendations that address the Chancellor's questions
above. I am hoping the recommendations can be made by late October. The ITC
will then devote a special meeting in early November to discussing and
voting on this report.

I think this captures the essence of the meeting. If I have left things out
or included things that should not have been included, please let me know.
Of course, if you have questions or comments, do not hesitate to ask. Again
thanks for attending and thanks to the members of the subcommittee who have
agreed to participate.