Minutes from 20 October 2000

The next meeting of the ITC is scheduled for Friday, 10 November at 9 am in EPC 304C

ITC website: www.uccs.edu/~jhaefner/itcouncil

Here are the minutes of the ITC meeting from 20 October 2000

Attending: Reeves, Dugan, Switzer, Chow, Malone, Byerley, Crouch, Christiansen, Gaddis, Wilson, Haefner, Pierce

1) Council details: Minutes from the previous meeting were discussed. We also decided to fix the 2nd Friday of every month at 9 am for our regular meeting times. This means the next meeting of the ITC is Friday 10 November in EPC 304C.

2) VCAA Pierce gave the ITC its charge - collaborate, discuss, plan and budget. He emphasized that a strategic plan should have goals and priorities but should be flexible to accommodate change. He also emphasized the need to identify all potential funding sources.

3) Mission statement: We decided to label the document mission rather than bylaws. The idea is not to set a formal process but give a general framework from which the council can work. We discussed membership. One faction that is missing is community representation. This has been deliberately left unassigned until the council gets settled. It was suggested that we have 2 representatives - one from industry and one from K-12. We have an open call from the ITC to nominate possible candidates for either position. These candidates should have an interest in the University and be knowledgeable about technology. Jerry suggested we need someone from industry who can help us identify trends in IT. He also put forward Terry Bishop, the IT director for District 11, as a candidate for the K-12 position.

**ACTION ITEM: Please nominate community people to sit on the ITC**

4) Core principle statement. We had our first discussion about a possible Core Priniciples for IT at CU Colorado Springs. This is very preliminary as Jerry needs to discuss with his staff. Please see the document on the web. Tom Christiansen brought up the point that Research Technology should be represented as a Critical Service. I'll add it with Educational Technology. Tom also mentioned the need to answer the question "Why?" with the Core Priniciples. This one will be harder so I'll solicit suggestions.

**ACTION ITEM: How should the Core Principles reflect or answer WHY IT?

5) ITC library. We discussed the library at length. The library is posted on the web. There were some suggestions for making the library more readable such as tying each entry to one of the core principles. I'll create a database that will allow manipulation. Mark Malone suggested that we add room scheduling to the library. Someone else recommended that we work towards having more than 1 person to support a system. Several comments were directed to the help desk issue. I will update.

**ACTION ITEM: The call for issues remains open; please use the following format: ISSUE:
BRIEF DESCRIPTION:
AFFECTED AUDIENCE
POSSIBLE RESOLUTION:
NOMINATOR:

6) Inventory, part 1: Jerry Wilson outlined how ITS is organized on campus. He will provide a short synopsis of his talk. There are three 'groups' - Telecom, media services, computing services. Some time was spent about the help desk - we decided that that might make a good presentation in itself.

7) Needs analysis. Using the issue library, I hope we can build a strategy for assessing the IT needs on campus. Specifically, I recommend we use focus groups rather than rely on surveys. The ITC members can significantly help in this process either by identifying a focus group within their constituency or do the actual survey. We will spend more time discussing this process next meeting. At the moment, I am soliciting suggestions for how to work with focus groups. Two suggestions emerged: Contact Connie Staley and Adriana Karch.

8) Roundtable discussion. Jere contributed the fact that the first Faculty Forum was scheduled for Friday, 20 October. Terri Rowenhorst came and gave a presentation about WebCT. If you have any questions about these minutes, please email me. They will be available on the web.