MINUTES from meeting of October 12, 2001

The next meeting of the ITC will be Friday, November 8th at 9am in EPC 304C.

It was an excellent meeting Friday with good discussions on the plan and on
the budget requests. Thanks for participating. Attending: DePry, Paris,
Hurlbert, Crouch, Manning, Chow, Gaddis, Byerley, Andrus, Malone, Yetter,
Klein, Haefner, Wilson.

MINUTES from Friday, October 12

1) Organizational subcommittee. We discussed the charge to the
organizational subcommittee and offered ideas and clarifications about the
current organization. Leslie indicated that her group will meet a couple of
times and then have a first draft ready as early as the week of the 22nd.
This will give the entire ITC time to read it over and submit revisions
suggestions. Then a second draft could be distributed during the week of the
1st of November so that the ITC could read it over again before our next
meeting on November 9th. Our goal will be to discuss the 2nd draft and vote
to approve the recommendation on the 9th.

2) Strategic, Implementation, Tactical plan. We briefly discussed the
strategic, implementation and tactical plans. Since this is a planning
document, we decided not include any formal policies within it but we all
agreed that it was essential to formalize the core/extended service policy
so that the units understand what IT provides and what they can provide.
Jere will work on this and gather input from ITC, Dean's council and others.

Barb Gaddis made a motion to approve the plans and send them as our
recommendation to the executive team. Barney Yetter seconded. The vote was
unanimous in approval. I will now take the plans to the VCAA and the
Executive Team.

3) We spent a good deal of time discussing the budget request priorities. I
have attached a revised version that accounts for our discussion. In
particular, we have the webmaster as #1, IT staff support as #2, and the
(new) student liaison system as #3. The student system has many advantages -
student experience training, trial version of a liaison system, possible
funding sources of the student technology fee and corporate sponsorships.
The downside is that some may be tempted to institutionalize it instead of
hiring classified staff. It will be important to stress the limited time
frame and the importance of permanent staff. We spoke about strategies to
present the budget requests but in the end decided to keep a single linear
prioritization. Jere will write up the narrative to support the list.
Officially, these requests go to the VCAA who may combine these requests
with other requests from the 6 colleges. It is hoped that we can present
these requests to UBAC nonetheless since they do represent campus-wide
initiatives.

I will post the budget request narrative to the ITC website
(http://www.uccs.edu/~jhaefner/itcouncil/) for your perusal.