Information Technology Advisory Council (ITAC)

Meeting Minutes
March 11, 2005 (EPC 304C)

The meeting was held on Friday, March 11, 2005, in El Pomar Center Room 304C at 9:00 a.m.
Members Present: Jackie Crouch, Jerry Wilson, Polly Ciegelski, Barbara Gaddis, Ann Hickey,
Craig Decker, Brad Baker, Jan Kemper


AGENDA

OLD Business
1. SSN/SID Conversion Update
a. The conversion of all UCCS Student SSN to a randomly generated Student ID
number will take place April 9th and 10th.
b. The actual conversion has already been done, however the new SID numbers have
not been distributed to students yet.
c. The question came up about how and when e-College will make ID number
changes. Jackie Crouch will re-check e-mails from Mollie McGill that were sent
after the 4 campus video conference in February and distribute that information.
d. A side discussion came up regarding the process for creation of new student e-
mail accounts. Barb Gaddis noted that it would be ideal if students UCCS e-mail
accounts could be activated while at student orientation. Jerry Wilson reports that
this is impossible with the current account setup process. When a student registers
for the first course at UCCS, an e-mail account is automatically generated within
24 hours, however the e-mail address is not processed in SIS until the weekly
batch run currently done on Friday of each week.
2. Student Portal Project Update
a. The Boulder Portal Demonstration was held on February 28th from 10:00 a.m. to
12:00 p.m. in Cragmoor 008.
b. The UCCS Portal Steering Committee is scheduled to meet March 16. Cathy
Doyle from UMS will be in attendance to discuss design elements
3. Web Content Management Update
a. The RFP is still tied up in Procurement Services
b. No further action can take place until it is cleared by the PSC
4. Web Policy Committee Update
a. Jerry Wilson has completed the policy revisions and will hold a meeting of this
committee on March 15th at 10:00 a.m.
5. IT Inventing the Future Update
a. This committee is scheduled to meet on March 15th at 2:00 p.m.

NEW Business
1. Faculty/Staff and Student IT Priority Survey Revision
a. Copies of the surveys used prior to the 2001 IT Strategic Plan creation were
distributed to the ITAC members for review and discussion.

b. The group consensus was that the surveys needed major revision to better reflect
current issues
c. In the interest of time, Jackie Crouch will review the current ITAC issue list
updated in September 2004 and discuss with Jerry Wilson to formulate new
surveys. Sample surveys will be distributed to ITYAC member via e-mail prior to
the next regularly scheduled ITAC meeting on Friday, April 8th. Committee