EPUS Report to Faculty Assembly on May 11, 2007


EPUS met twice since the last Faculty Assembly Meeting.


April 20, 2007 Meeting

Members in attendance: Paul Ballantyne, Mary Beth Chambers, Robert Durham, Kelli Klebe,  Lesley Ginsberg


Items Discussed


Administrator Evaluations. We reviewed the recommendations made by the Personnel and Benefits committee concerning the process and questions for an administrator evaluation process. We reviewed processes and questionnaires used by UC-Boulder. EPUS will continue to work with the Chancellor to recommend a process to develop an administrator appraisal program.


Course Forgiveness. EPUS discussed whether we should pursue the development of a course repetition (or course forgiveness) policy. Information was presented on use of such policies by other institutions (see information given below). EPUS will continue to look at the feasibility of such a policy by gathering information from Faculty Assembly, the Deans, Provost, VCSS and Student Government in the Fall 2007 semester as well as from other institutions. EPUS carefully examined Boulder’s and CSU-Fort Collin’s policies (given below) and made suggestions on what they would like to have considered in a policy that might be adopted by UCCS.


Academic Strategic Plan. EPUS had requested input on the Academic Strategic Plan from the entire faculty through email. Six comments were received by faculty when requested at large. The revised academic strategic plan was received from the VCAA. We will forward these comments made by EPUS and the faculty to the VCAA (listed here).


·        The Academic strategic plan has a number of tactics and strategies that include potential policy implementations. EPUS would welcome working with the VCAA (Provost) and Deans on revised or new academic policies.

·        In addition to the strategies related to expanding infrastructure to support excellence, it would to useful to have some kind of strategy related to development of campus-wide themes (for want of a better term) that would allow us to distinguish this campus as having some distinct expertise in focused areas that "put us on the map" by linking lots of faculty scholarship thru those themes. 

·        There will be resources to support the basic technology and equipment needed for faculty to complete their teaching and research responsibilities.

·        Development of an invited speaker series would strengthen learning and research on campus.

·        The service area needs to be strengthened to include service to faculty governance. We would like a strong statement of the importance of shared governance.

·        The service area also needs to include strong support for faculty to engage with the broader community.

·        While the plan does support diversity efforts, it’s focus is more on recognizing and celebrating differences rather than building a climate and atmosphere of inclusiveness. It would be useful to strengthen these areas using the diversity strategic plan for appropriate language, strategies, and tactics.

·        Include as a tactic under the building of cultural competency, the funding of opportunity hire programs.

·        Under goal one, strategy 6, add as another tactic: "Strengthen and continue faculty participation in the Knapsack Institute: Transforming the Curriculum Summer Program".

·        There are numerous references to experiential and integrative learning and teaching but also would like to see some emphasis on interdisciplinary teaching, learning and research.

·        Add some emphasis on educating the community about the research and roles of UCCS faculty

·        Under goal two, strategy 4, there do not seem to be any tactics that focus on building collaborative relationships with the community, other than those based on research. I think we need a number of specific strategies on this issue, including "provide support for centers, including research centers, and provide support for community advisory boards."

·        "Nurture innovation and entrepreneurship" appears multiple times. Check for redundancies.

·        Under "reward faculty appropriately for their work" add a specific tactic addressing the need to strengthen rewards for faculty service.



Academic Ethics Code. This was received just a few days prior to EPUS meeting and many people did not have a chance to review it. It will be discussed at the next EPUS meeting.



May 4, 2007 EPUS Meeting


Members in attendance: Paul Ballantyne, Mary Beth Chambers, Andrew Czaplewski, Robert Durham, Kelli Klebe, Lesley Ginsberg

Guest: David Moon, AVCAA




Post-tenure review policy. The proposed new post-tenure review policy was reviewed and it was voted to send to Faculty Assembly for its approval and recommends adoption.


EPUS moves that the Faculty Assembly approve and recommend for adoption the Post-tenure review policy (policy #200-016).


General Education Assessment. EPUS received a report and update about the assessment of general education goals from the Student Achievement Assessment Committee (SAAC). EPUS reviewed the report and requests from SAAC. EPUS voted uniamously to approve the report and recommend that the requests and recommendations made by SAAC be adopted.


UCCS Strategic Plan. EPUS received a draft of the strategic plan with a request from the Chancellor to provide input. EPUS will draft a letter and send to the  Chancellor about the report. EPUS would like to refer the plan to the Faculty Assembly for input.


Academics Ethics Code.  EPUS reviewed the latest draft on the academic ethics code. EPUS will not take action on this code until input is given by the deans.


Withdrawal Policy. The following concerns were brought to EPUS from Professor Czaplewski: should EPUS consider making recommendations about the withdrawal drop date policy and the use of a policy called “even exchange” (which was not reviewed by EPUS). EPUS will consider these policies along with the course forgiveness policy in the Fall in order to make a possible recommendation to the Faculty Assembly about the set of policies regarding courses withdrawals and repetition.


Course Forgiveness (information presented and discussed and April EPUS meeting)


Student government representatives would like for faculty to develop a course forgiveness policy. We’ve talked about this before and now we need to talk about it more seriously. I’ve attached Boulder’s policy—called course repetition policy (also at http://www.colorado.edu/policies/courserepetition.html ). The Faculty Assembly executive team says that if EPUS wants to take this issue on, then we can. I need your input on whether you want to do this; what would be the process we would need to follow; how might we adapt Boulder’s policy, etc. I think this is an issue for next year but would like for us to decide now if and how we want to proceed.


            Support from Students, Business faculty, Nursing faculty


            Neutral thoughts from VCSS, Dean of Students


            Registrar believes that record (transcripts) should be a true reflection of the behavior of the student.


            CSU and CU-Boulder have a policy; CU-Denver does not. PPCC does not include lower grades in calculating of gpa so when students transfer here, the gpa is recalculated and is lower for those who repeated courses


            Broader support in educational community—based on survey of institutions only 16% have a policy as strict as UCCS (this is strictest policy, although a small number of schools do not allow for repetition of courses at all).

            Some institutions allow for all grades of D/F to dropped from transcript


            Do we want to proceed; we will be the ones to write the policy?

            What information do you need for the Fall to be able to do this?

            What restrictions do you  see that need to be placed on such a policy?

                        Number of courses

                        Original grade that can be replaced (F, D, C, any?)

                        Length of time

                        Courses from other institutions

                        Original grade is kept on transcript or removed (if kept; just not included in calculation of GPA)


            Are there other policies that need to be considered if this is going to change (fairly liberal withdrawal policy)      

University of Colorado-Boulder


Course Repetition Policy (http://www.colorado.edu/policies/courserepetition.html )

A. Eligibility and number of credit hours

Students at the University of Colorado at Boulder campus may retake courses under this Course Repetition Policy under the following conditions:

1. Undergraduate students, who receive a grade of D+ or lower in a particular course, may repeat that course once. A student may repeat through the Course Repetition Policy a maximum of 10 hours of course credit taken on the Boulder campus or through Boulder Continuing Education.

2. Graduate students who receive a grade of C+ or lower may repeat one single course (whether undergraduate or graduate level) taken on the Boulder campus or through Boulder Continuing Education through the Course Repetition Policy. Graduate students must repeat the course within a year and a half (i.e., three consecutive fall/spring semesters) or before graduation, whichever is first.

B. Grade point average calculation for University of Colorado at Boulder

1. The original earned grade shall remain permanently on the student’s UCB transcript. The original grade earned, upon completion of the course again for a letter grade in the A-F scale or as P/F, will be removed from calculating the grade point average only for the UCB campus.

2. The repeated grade under this Course Repetition Policy will be the grade used for calculation by UCB in credit hours and grade point average even if the repeated grade is lower than the original grade.

C. Restrictions on Course Repetition

Undergraduate students who have earned D+ or lower and graduate students who have earned C+ or lower in the original course through academic dishonesty may not use this Course Repetition policy to recalculate the UCB grade point average.

D. Policy Review

The Boulder Faculty Assembly shall be responsible for reviewing this policy in three years to evaluate whether it should recommend any changes.

For more information on process or deadlines, go to the Course Repetion Program on the Office of the Registrar website.

Date: March 13, 2006
Approved by: . Philip P. DiStefano, Interim Chancellor
Author: Boulder Faculty Assembly


(This page is from the registrar’s webpage and gives the rules)

The Course Repetition program allows students who received a grade of D+ or lower in their original course (for graduate students, a grade of C+ or lower) to repeat the course.  The original grade will still appear on the transcript, but will be removed from both the total credit hour calculation and GPA . This gives students the ability to try to improve their GPA by repeating a course in which they did poorly the first time.

Course Repetition Rules:

  1. Only undergraduate students who received a grade of D+ or lower (for graduate students, C+ or lower) are eligible for the program. The original course must have been taken on the Boulder Campus or through Boulder Continuing Education. Undergraduates may take up to 10 hours of Course Repetition for any single or combined program; graduate students - only one course. Note that no course credit hours can be split to obtain the maximum number of credit hours.
  2. The original grade will still appear on the transcript, but will be removed from both total credit hour calculation and GPA, at the end of the repeated term. Students receiving an IW or IF grade in the repeated course will not have the original grade recalculated until a grade is received in the repeated course. It is the student's responsibility to notify the Office of the Registrar when the incomplete changes to a grade, so that the Course Repetition coding may then be entered on the grading system. "W" grades in the repeated course invalidate this agreement.
  3. There will be no retroactive transactions done as a result of completing the Course Repetition program - for example, any past probation or suspension changes will not be removed, nor will eligibility decisions for dean's list, athletic or financial aid eligibility, etc.
  4. Course Repetition eligibility ends at the time of graduation for all students (or within 1 ½ years after taking the original course for graduate students if they have not graduated). For example, you cannot repeat an undergraduate course for Course Repetition if you have since graduated from this program. All courses must be repeated at the University of Colorado at Boulder, either on the main campus or through Boulder Continuing Education.
  5. The repeated grade under Course Repetition will always be the grade that is used for calculation in credit hours and GPA, even if the repeated grade is lower than the original and now prevents a student from graduating (even if the student participated in the graduation ceremony).
  6. Repeated courses must be taken for a letter grade or pass/fail. No course can be taken for no credit.
  7. Other institutions, places of employment, graduate schools (including programs at the University of Colorado, Boulder) may recalculate this GPA based upon their own standards. Course Repetition does not dictate these standards.
  8. There will be no tuition and fee refund for the original course, and any tuition and applicable fees will be charged to repeat the course. Credit hours taken in both the original course and the repeated course will count against lifetime COF (College Opportunity Fund) hours for undergraduate, in-state students.
  9. Only one attempt to repeat the course under Course Repetition will be allowed. Students may repeat a course again that has not previously been used for Course Repetition. This may only be done if the most recent occurrence of the course resulted in a grade of D+ or lower (C+ or lower for graduate students). The grade for the most recently taken course is the one removed from the GPA calculation.
  10. We recommend that students meet with their advisor prior to enrolling in the Course Repetition program.
  11. Certain courses cannot be used for Course Repetition, such as independent study, courses repeated due to academic dishonesty, courses taken while on study abroad and special topics. Non-degree students are eligible for participation in Course Repetition.
  12. Courses repeated for Course Repetition must have the same course number as the original course or be cross listed on SIS. Repeated courses must have the same number of credit hours as the original course.
  13. Students can cancel their application through the last day the repeated course is offered; however, if it is because they are dropping their course, students must also follow regular procedures to drop their course.
  14. Students using a self-paced, Independent Learning course (web or print based) for Course Repetition have a year to complete the course but must submit their Course Repetition request by the appropriate deadline for the semester in which they activate enrollment in the course. It is the students' responsibility to notify the Registrar's office when they have completed the course so it may be processed for Course Repetition. Students at a distance must contact a Continuing Education academic advisor at 1-800-331-2801 for additional information and instructions.
  15. Students repeating Math Modules for Course Repetition must repeat the course with the same course number and equivalent number of credit hours. Consult the Math Module Office in the Math Building, Room 165, for more information.
  16. Students who received a low grade due to academic dishonesty are never eligible to repeat this course at any time through the Course Repetition program (Effective spring semester 2003).

Calendar of Deadlines is given


CSU Fort Collins Policy


REPEATING A COURSE: The original grade and grades earned in repeated courses are used in calculating grade point averages, unless a student exercises the Repeat/Delete policy explained below. However, repeated credits earned are only used once to fulfill graduation requirements.

REPEAT/DELETE POLICY: Repeat/Delete is a one-time per course grading option that may be used by undergraduate students who repeat a course. The following rules apply when the Repeat/Delete option is applied:

> The grade received in the repeated course (Repeat/Delete) will be used in calculating the student's GPA, regardless of whether the repeated grade is higher, the same as, or lower than the initial grade received. The initial grade will remain on the transcript, but will not be used in calculating the GPA when the Repeat/Delete option is applied.

> It is the student's responsibility to request the Repeat/Delete option from the Registrar, before the expiration of the course withdrawal period for the course during the semester in which the course is first repeated.

> The Repeat/Delete option may be used for a maximum of ten (10) credit hours and no more than three courses, effective Spring Semester 2004.

> If the course is repeated at any time subsequent to the use of the Repeat/Delete option, all grades in that course, except the initial grade, are used in computing the student's GPA.

> Although a course may be repeated as often as a student chooses, the Repeat/Delete option can be used only the first time a course is repeated.

> The Repeat/Delete option will affect cumulative GPA but will not retroactively affect academic standing for previous terms.


> Do I have to repeat the course at Colorado State University? Yes, a course taken at another university may not be used for the Repeat/Delete option.

> Can graduate students take advantage of the Repeat/Delete option? No, Repeat/Delete is available only for courses taken as an undergraduate student.

> I have already repeated the course once prior to Fall Semester 2001. Is it eligible for the Repeat/Delete option? No, to be eligible for Repeat/Delete the course cannot have been repeated prior to Fall 2001.

> I've already graduated. Can I take advantage of Repeat/Delete? Yes, a course may be repeated after graduation as long as the student is registered as an undergraduate. Awards (academic, dean's, etc.) will not be adjusted as result of repeating a course after graduation.

> Where can I get a form? At the Records and Registration Office, 100 Administration Annex or see Repeat/Delete Form.