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These By-Laws
replace and supersede all previous such documents.
BY-LAWS OF THE FACULTY ASSEMBLY
UNIVERSITY OF COLORADO AT COLORADO SPRINGS
Approved May
16, 1997 March 30, 2005
Sections I - VIII of these By-Laws refer to the corresponding
Articles of the Constitution. Succeeding sections contain
miscellaneous By-Laws necessary for the smooth functioning of
academic governance.
Section I Faculty Assembly
A. In addition to the regular members as described in the
Constitution, the Representative Assembly may designate
additional regular members by amending these By-Laws
B. Following nomination by any member of the Representative
Assembly, an individual may be elected by the Representative
Assembly to special membership in the Faculty Assembly for a
specified term.
C. Vacancies in Offices
1. If the office of the President becomes vacant, the
Vice-President/President-elect shall become President for the
remainder of the term. The new President will continue in office
the following year, as scheduled.
2. If the Vice-President/President-elect assumes the office of
President prior to the scheduled term, the office of
Vice-President shall remain vacant until the next scheduled
election. If the office of Vice-President/President-elect
becomes vacant for any other reason, the Elections Committee
shall nominate new candidates and hold an election of the
Faculty Assembly as soon as possible.
3. If the office of Secretary becomes vacant, the Executive
Committee shall appoint a new candidate, subject to approval of
the Representative Assembly, to fill the remainder of the term.
4. If the office of Past-President becomes vacant, it shall
remain so until the term of the current President expires.
D. Responsibilities and Duties of Officers
1. President.
a. Preside over all meetings of the Assembly, the Representative
Assembly, and the Executive Committee.
b. Appoint all standing committee members, in consultation with
other officers.
c. Nominate faculty for service on other University committees.
d. Nominate faculty to serve the interests of the Faculty
Assembly in administrative or other relationships.
e. Meet regularly with Chancellor and Vice Chancellor of
Academic Affairs
f. Represents Faculty Assembly as a member of Deans’ Council and
the University Budget Advisory Committee.
g. Represents the campus Faculty Assembly on the system-wide
Faculty Council and serves on the Faculty Council Executive
team.
h. Attends campus functions to represent Faculty Assembly.
i. Refer policies and business to the appropriate Faculty
Assembly committees and ensure proper follow-up.
j. Distribute agendas, proposed motions, resolutions of the
Faculty Assembly and Representative Assembly.
2. Vice-President/President-elect.
a. Perform the duties of the President when he or she is unable
to do so.
b. Serve as alternate representative to
the system-wide Faculty
Council.
c. Chair the Elections Committee.
d. Serve as parliamentarian for meetings of the Faculty
Assembly and the Representative Assembly.
3. Secretary.
a. Keep and distribute Ensures that accurate
minutes of all meetings of the Faculty Assembly and the
Representative Assembly are recorded and posted on the
Faculty Assembly web page. (deleted
Executive Committee)
b. Distribute agendas, proposed motions, resolutions and
Notify faculty concerning the actions of the
Representative Assembly.
c. Keep an up-to-date record of the status of all resolutions
and actions taken by the Representative Assembly or the
Executive Committee.
d. Maintain the official files of the Faculty Assembly, the
Representative Assembly, and the Executive Committee, and assume
responsibility for transferring these complete files to the
incoming Secretary.
e. Closed actions and files should be transferred to the
Archives every 3 years.
f. The secretary has the authority and discretion to delegate
tasks to the administrative assistant.
g. Officers and committee chairs shall assume their duties on
the first of June.
(deleted Serve as parliamentarian
for meetings)
Section II Representative Assembly
There shall be 24
members of the Representative Assembly, distributed as follows:
A. Four officers of the Assembly.
B. Six chairs of executive and regular standing
committees.
C. Three at-large members.
1. Each shall serve a three year term as campus representatives
to the system-wide Faculty Council.
2. Vacancies shall be filled by vote of the Faculty Assembly in
the annual Spring election.
D. Ten Eleven members providing proportional
representation from the colleges and schools.
1. The number of representatives from each academic unit
shall be:
a. College of Business
- two
b. School College of Education
- one
c. College of Engineering and Applied Science
- two
d. College of Letters, Arts, and Sciences
- four
e. Library -
one
f. Beth-El College of Nursing
and Health Sciences one
2. Representatives shall be elected during the annual Spring
election to serve a one year term.
3. The representation specified in II.D. 1. shall be reviewed
and revised periodically in order to maintain equitable
proportional representation.
E. The size of the Representative Assembly (approximately 10%
the size of the Faculty Assembly) should be reviewed and revised
periodically, as needed.
Section III
Executive Committee
The Executive Committee is responsible for the day-to-day
operation and the long-term continuity of faculty governance.
All members of the
Executive Committee should have a strong commitment to the
principles of faculty governance and the willingness to assure
its success.
Section IV Meetings
A. The Faculty Assembly.
1. The regular annual meeting of the Faculty Assembly shall
normally be held near the beginning of the Fall semester,
following the first meeting of the Representative Assembly
2. Special meetings, as specified in the Constitution, require
one week’s prior notice.
3. A petition from the Assembly membership for a special meeting
requires the signatures of at least 25 members of the Assembly.
(This number represents approximately 10% of the Assembly
membership, and should be reviewed and revised periodically, as
needed.)
B. The Representative Assembly shall meet the second Friday
of every month, September through May, except for January.
C. The Executive Committee shall
meet the first Friday of every month ,during the
academic year, and whenever else as
necessary, needed.
Section V Conduct of Business
A. Conduct of Business of the Faculty Assembly
1. All meetings of the Colorado Springs Faculty Assembly
shall be conducted according to the latest edition of Robert’s
Rules of Order.
2. The annual regular meeting of the Faculty Assembly shall have
as its primary purpose the discussion of issues and agenda items
for the year, as developed by the Executive Committee and the
Representative Assembly.
3. Special meetings of the Faculty Assembly shall have as their
primary purpose discussion of issues raised by the callers of
the meeting.
4. Background information for any issue to be introduced for
discussion at a Faculty Assembly meeting shall be distributed
five working days in advance with the agenda for that meeting.
5. The Secretary
shall duplicate and distribute post the minutes of
each Faculty Assembly meeting within two weeks after each
meeting.
6. All votes of the Faculty Assembly, conducted by mail or
electronically according to appropriate procedures, shall be
considered official and binding, regardless of the number of
votes cast.
B. Conduct of Business of the Representative Assembly.
1. All meetings of the Representative Assembly shall be
conducted according to the latest edition of Robert’s Rules of
Order, which stipulates the following order of business:
a. Approval of minutes
b. Reports of visitors
c. Report of President
d. Reports of Standing Committees
e. Reports of special committees
f. Unfinished business
g. New business
h. Announcements and questions
2. All committee reports must be
written, and distributed to the Representative Assembly prior to
the meeting. Agenda item d. (Reports of Standing Committees)
shall be for purposes of clarification and discussion.
3. All motions or resolutions to be voted upon at a
Representative Assembly meeting shall be distributed five
working days in advance with the agenda for that meeting.
4. For all items requiring action by the Representative
Assembly, a quorum shall be defined as those present and voting
5. Any By-Law may be temporarily suspended by a two-thirds
majority of the Representative Assembly present and voting.
6. The Secretary shall distribute post the minutes
of each Representative Assembly meeting within two weeks after
each meeting on the Faculty Assembly webpage and shall notify
the Faculty Assembly that the minutes are available.
C. Conduct of Business of the Executive Committee.
All meetings of the Colorado Springs Executive Committee
shall be conducted according to the
Rules for Small Committees
as specified in the latest edition of Robert’s Rules of Order.
Section VI Committees
A. Standing Committees
1. Executive Standing Committees as
specified by the Constitution.
a. Committee on Educational Policy and University Standards
(EPUS).
b. Committee on Personnel and Benefits (P&B).
c. Faculty Advisory Committee on the Budget
2. Regular Standing Committees (all committee members
are faculty)
a. Minority Affairs Committee
b. Committee on Women
c. Non-Tenure Track Faculty
Committee (added on 10/99)
3. Regular Standing Advisory Committees (represents
broad campus issues with a mixture of faculty, staff,
administrators, and others)
a. Advisory Committee on Academic Computing Policy
b. Library Committee (added on 10/99)
c. Advisory Committee on Intercollegiate Athletics (added 5/05)
d. Advisory Committee on Sustainability (added 5/05)
B. Standing Committees
–
Membership
1. Executive and Regular Standing Committees
a. Standing Committees shall consist of six to eight
members.
b. Standing Committee membership shall be broadly based,
with at attempting to have least one member from
each college or school.
c. The term of membership for all Standing Committees
shall be three years, with two or three terms
staggered, annual expiring terms each year.
d. All vacancies shall be filled by appointment of the
President, with consultation and approval of the Executive
Committee.
e. Members have a
responsibility to attend regularly and participate. After 3
unexcused absences, the chair may request replacement of the
committee member.
f.. At least one member of each
Standing Committee shall serve as the campus representative to
the corresponding system-wide committee.
C. Executive and Regular Standing Committees
–
Chairs
1. The membership of each Standing Committee shall elect a chair
who shall assume office on the first of June.
2. The chair of each Standing Committee has the following
responsibilities:
a. ensure that the committee meets regularly.
b. notify committee members of agenda and meeting times.
c. submit written committee reports to the Executive
Committee prior to the regular meeting of the Executive
Committee on the first Friday of each month as
needed.
d. inform the President of any vacancies that should be filled.
3. Membership on Representative Assembly and Executive
Committee.
a. All Executive and Regular Standing Committee chairs
are voting members of the Representative Assembly.
b. All Executive Standing Committee chairs are also members of
the Executive Committee.
D. Executive and Regular Standing Committees
-
Meetings
1. Committees shall meet once or twice each month
regularly during the academic year.
2. All committee meetings shall be conducted according to the
Rules for Small Committees
as specified in the latest edition of Robert’s Rules of Order.
3. The following priority shall be observed in the conduct of
business:
a. Issues referred to the committee by the Executive Committee.
b. Issues from the committee membership.
E. Executive and Regular Standing Committees
-
By-Laws
Each Standing Committee shall establish a set of By-Laws, which
must:
1. Be consistent with the Constitution and By-Laws of the
Faculty Assembly.
2. Be approved by the Representative Assembly.
3. Address at least the following issues:
a. Membership
b. Meetings
c. Scope of responsibility
F. Regular Standing Advisory Committees
1. These committees are campus-wide committees that may
influence academic issues and may require Faculty Assembly input
and oversight. These types of committees facilitate
communication.
2. The senior faculty member on the advisory committee will
ensure that the Faculty Assembly is current on the committee’s
activities.
3. The Faculty Assembly may refer academic issues to any of the
advisory committees.
4. Faculty on advisory committees will be appointed by the
Faculty Assembly President in consultation with the Executive
Committee.
G. Special Purpose Committees
1. The Faculty Assembly President, with the concurrence of the
Executive Committee, may identify special purpose committees and
appoint their members.
2. Such committees may or may not have a limited term of
existence.
3. When necessary and appropriate, a special purpose committee
may become a regular standing committee by amendment of these
By-Laws.
Section VII Responsibilities of Faculty Assembly
Representatives
1. Participate in Faculty Assembly Representative
meetings or have someone from you college “fill in” for you in
your absence.
2. Report to unit regarding Faculty Assembly Representative
meeting on key issues/updates.
3. Read agenda, motions, policies, ect. sent out by FA President
or Executive Committee
4. Solicit issues, opinions, and problems from unit
5. Identify people in your college to serve on committees at
UCCS or University-wide
Section VIII By-Laws
A. The phrase "majority vote of the Faculty Assembly" means
that a majority of votes cast is required for initial approval
of the By-Laws.
B. The phrase "majority vote of the Representative Assembly"
means that a majority of those present and voting is required
for amendment of the By-Laws.
Section VIII IX Amendments to the
Constitution
A. The phrase "majority vote of the Representative Assembly"
means that a majority of those present and voting is required to
propose an amendment to the Constitution.
B. The phrase "two-thirds vote of the Faculty Assembly" means
that two-thirds of votes cast is required to amend the
Constitution.
C. Amendments to the Constitution shall be voted on in the
annual Spring election.
Section IX XFaculty Assembly Elections
A. Elections Committee
1. The
Vice-President/President-elect shall serve as chair of the
Elections Committee.
2. In addition, there shall be one member from each of the
colleges, schools, and library.
3. Terms will be for two-years. Each year, half of the
membership will continue.
4. New terms begin on June 1.
5. Committee
members shall be appointed by the President of the Faculty
Assembly.
6. Responsibilities:
a. Give notice of elections and call for nominations.
b. Accept and verify nominations.
c. Try to eEnsure a
sufficient number of nominees.
d. Prepare ballots.
e. Count ballots and certify results.
B. Election Procedures
1. Elections shall be conducted from the Faculty Assembly
Office.
2. Faculty Assembly members may vote electronically, by
either mailing a signed ballot to the Faculty Assembly
Office or bringing the ballot personally.
3. In the case of a mailed ballot, the sender’s signature
will be marked out before depositing the ballot into the ballot
box. Each faculty member’s ballot will be certified for
voting eligibility.
4. Only members of the relevant
academic unit may vote for representatives from a college,
school, or library.
5. The
administrative assistant shall maintain a public record of all
members who have voted. These records will be kept for a 6
month period and then will be purged.
6. Ballots shall be counted and results verified by the
Elections Committee.
C. Annual Spring Election
1. Notification of the annual election for officers, at-large
members of the Representative Assembly, and representatives of
the colleges, schools, and library shall be distributed to all
members of the Faculty Assembly on February 1 or the first
business day thereafter.
2. This notification shall announce the upcoming election dates
and call for nominations.
3. A second notice and call for nominations shall be distributed
on February 15 or the first business day thereafter.the
Monday before Spring break.
4. Nominations shall be sent directly to any member of the
Elections Committee.
5.
Self-nominations are permitted.
6. Nominations shall be officially closed two weeks prior to the
start of the election.
7. No name may appear on the ballot without the candidate’s
permission.
8. The election period shall begin on the second Monday
prior to Spring break at in April at 8:00 a.m. and
extend until 5:00 p.m. on the following Friday.
9. Members of the election committee shall meet to count ballots
and verify results.
10. By no later than 5:00 p.m. on March 30 ,the
Tuesday following the close of the election, these results
shall be reported to the Secretary of the Faculty Assembly, who
will notify the Faculty Assembly of the outcome.
D. Special Elections
1. Special elections may be held for the following reasons:
a. To fill a vacancy in the office of
Vice-President/President-elect.
i. The call for nominations shall be distributed to all members
of Faculty Assembly.
ii. The nominating period shall be no less than five and no more
than ten working days.
b. When called for by a majority vote of the Representative
Assembly.
c. When called for by petition of the Assembly membership.
i. A special election of the Faculty Assembly on any issue may
be called by petition of the membership.
ii. A valid petition from the Assembly membership for a special
election requires the signatures of at least
25 members of the
Assembly. (This number represents approximately 10% of the
Assembly membership, and should be reviewed and revised
periodically, as needed.)
iii. The circulators of the petition and the Executive Committee
shall cooperatively determine the ballot language.
2. Special elections shall be conducted as follows:
a. Notice of the election dates and ballot language shall be
distributed at least one week prior to the election period.
b. The election period shall consist of five working days, from
Monday, 8:00 a.m. until the following Friday, 5:00 p.m.
c. All provisions of By-Law IX.B. shall apply.
Endorsed by:_________________________________ _________
Chancellor Pamela Shockley-Zalabak
Date
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