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Faculty Assembly

from the Library Advisory Committee

The committee met Monday, 3 March 2002. Present: Lesley Ginsberg
(Chair), Dean Leslie Manning (Library), Teresa Kinney (SGA-senator),
David Weiss (LAS-SCI), Mary Hagedorn (Beth El), Patrick Yarnell
(LAS-HUM), Mark McConkie (GSPA), Christina Martinez (Library), Rita Hug
(Library), Catherine Kelly (ED).

The committee reviewed a proposal from the Library for a new Collections
Philosophy. After much discussion, the committee unanimously approved
the 26 Feb. 2002 draft of the Collections Philosophy, pending a few
changes which include moving the section beginning "We must make
_optimum_ use of the dollars" to the beginning of the document.

After these changes have been made, a cover letter will be added which
explains that the new Collections Philosophy will be the philosophical
basis for a new Allocation Formula, which the committee will begin
discussing at its April meeting. The cover letter and the Collections
Philosophy will be sent electronically to all faculty.

The Library needs next to revise its Allocation Formula, particularly in
light of the new opportunities available in electronic resources. These
resources and databases, which are almost always interdisciplinary, did
not exist when the the old Allocation Formula was devised. Revising the
Collections Philosophy was the first step toward revising the Allocation
Formula.

The Committee agreed that any new Allocation Formula will need to
re-examine the definitions of "demand" that have been used under the old
formula. The Committee will facilitate this process by developing a
questionnaire to be circulated to faculty in those disciplines that are
under-represented in the old definition of "demand," which, for
journals, is primarily based on interlibrary loan request data & use
data.

--Lesley Ginsberg, Chair, Library Advisory Committee